504578 - RFQ.pdf
PDF 176 KB Posted
- Solicitation number
- RFQ504578
- Issued by
-
Department of Energy
About this file
This is a Request for Quote (RFQ) issued by Oak Ridge National Laboratory (ORNL) for 1KVDC power distribution components or equivalent. The solicitation number is RFQ 504578, with proposals due by 5:00 PM EST on 10/7/2026 and an offer validity period of 120 days. The NAICS code is 335313 (Switchgear and Switchboard Apparatus Manufacturing), this is not a small business set-aside, and the anticipated subcontract period of performance is 18 weeks.
Offerors must submit a firm fixed price quote with proposed delivery schedule, with tariffs stated and priced separately. Shipping terms require FOB Destination for domestic shipments and Delivered at Place (DAP) for international shipments, with no insurance on shipments. Required documents include a completed Abbreviated Representations and Certifications form (BSD-CS-2260, dated 03/09/2026) and a Bill of Materials with country of origin information completed. The RFQ references Attachment C for detailed product specifications. Offerors must identify any exceptions to terms and conditions; the absence of an exceptions statement implies complete acceptance of all requirements. Award will be made to the lowest priced, technically acceptable proposal. The ORNL Procurement Representative is B. Waring (waringbc@ornl.gov). Questions must be submitted in writing by 5:00 PM EST on 10/9/2026. Special provisions require the seller to be an authorized reseller of products, with all products authorized for sale or use in the U.S. by the original manufacturer, and FAR 52.211-6 Brand Name or Equal shall apply.
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Text version
Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: RFQ 504578 Offers Due By: 10/9/2026 at 5pm EST Offer Validity Period: 120 days NAICS Code: 335313-Switchgear and Switchboard Apparatus
Manufacturing-1250 Employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: 1KVDC Power Distribution Components or Equivalent Anticipated Subcontract Period of Performance: 18 Weeks ORNL Procurement Representative: B. Waring (waringbc@ornl.gov)
Summary of Work/Description of Items:
UT-Battelle, LLC is the management and operating contractor of Oak Ridge National Laboratory (ORNL). The Enrichment Science and Engineering Division needs 1KVDC power distribution components or equivalent. Please reference Attachment C- RFQ504578 Bill of Materials for product specifications.
Please provide the following documents in response to this proposal:
Quote: A firm fixed price quote with your proposed delivery schedule.
- Any tariffs shall be expressly stated and priced separately on the quote.
- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.
Required Documents: Provide a completed and signed copy of the following attached documents:
- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)
- Bill of Materials – the Procurement Officer will not accept a bid without the country of origin filled out on the BOM.
Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No. Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms & Conditions- Purchase Order Commercial Product & Services Under the SAT (BSD-
CS-2154-09.30.2026)
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 09.30.2026)
Attachment C Bill of Materials RFQ499400- Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply
Authorized Reseller Requirement The Seller shall be an authorized Reseller of the products or services purchased by this Agreement. All products or services provided by the Seller shall be authorized for sale or use in the U. S. by the original manufacturer.
Important Dates:
Questions: Questions are due on 10/9/2026 by 5:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.
Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00
PM EST on 10/7/2026.
Thank you, B. Waring Procurement Officer Contracts Division Business Services Directorate
Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: waringbc@ornl.gov
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