50015-250826.pdf

STATE OF LOUISIANA

SOUTHEASTERN LOUISIANA UNIVERSITY

HAMMOND, LOUISIANA

A Member of the University of Louisiana System

INVITATION TO BID

LEASE A 60’TO 65’, 4WD DIESEL TELESCOPIC STRAIGHT BOOM LIFT

For

Southeastern Louisiana University and

The PHYSICAL PLANT Department

ISSUING AGENCY: Southeastern Louisiana University

Purchasing Department

SLU 10800

Hammond, LA 70402-0800

DIRECTOR OF PURCHASING: Richard Himber

PROCUREMENT SPECIALIST: Monette Scott

Telephone: (985) 549-5324

REQUISITIONED BY: Sandra Lelleck

Telephone: (985) 549-3333

RELEASE DATE: August 2, 2025

DEADLINE FOR FAX INQUIRIES: August 12, 2025

Fax To: 985-549-3810

Attn: Monette Scott

BID OPENING DATE: August 26, 2025

BID OPENING TIME: 4:00 p.m., Central Time

BID OPENING LOCATION: Southeastern Louisiana University

Purchasing Department

Property Control & Supply Building

North Oak Street Maintenance Complex

Hammond, Louisiana

This ITB is available in electronic form at http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=departmen t&term=42. It is available in PDF format or in printed form by submitting a written request to the Procurement Specialist listed above. It is the Bidder’s responsibility to check the Office of State

Purchasing LaPAC website frequently for any possible addenda that maybe issued. Southeastern is not responsible for a bidder’s failure to download any addenda documents required to complete an Invitation to Bid.

STATE OF LOUISIANA

HAMMOND, LOUISIANA

The Southeastern Louisiana University (SLU) Purchasing Department will receive sealed bids until 4:00 P.M. on the bid opening date specified in the solicitation document. No bid responses will be considered by the SLU Purchasing Department after 4:00 P.M. Beginning at that time, bids shall be publicly opened and read aloud to those present in the SLU Purchasing Department.

Mail address: Southeastern LA University Delivery: Southeastern LA University Purchasing Department Purchasing Department SLU 10800 Property Control & Supply Bldg Hammond, LA 70402 2400 North Oak St Hammond, LA 70402

Bids submitted are subject to LA R.S. 39:1551-1736; Purchasing Rules and Regulations; Executive Orders; General Conditions; any Special Conditions; and Specifications listed in the solicitation document.

The purpose of this solicitation is to set forth the requirements and specifications of Southeastern Louisiana University. The contents of this solicitation and the Bidder/ Vendor/ Contractor's bid response shall become contractual obligations if a contract (purchase order) ensues.

INSTRUCTIONS TO BIDDERS

1) Bid Forms: Per LA R.S. 39:1556, all written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided, properly signed by an authorized representative of the bidding entity. Bids submitted in the following manner will not be accepted: (1) bid contains no signature indicating intent to be bound; (2) bid sent by facsimile equipment or email.

Price alterations to bid responses received before bid opening time will be considered provided the written price alteration has been received and time-stamped before bid opening time. Any other alterations of the bid response form or foreign conditions attached thereto may cause rejection of the bid response without further consideration.

2) Standard of Quality: Any product or service bid shall conform to all applicable Federal and State laws and regulations and specifications contained in the solicitation document. Unless otherwise specified in the solicitation document, any manufacturer's name, trade name, brand name, or catalog number used in the specifications is for the purpose of describing the quality level and characteristic required. Bidder should specify the brand and model number of the product offered in his bid. Bids not specifying brand and model number shall be considered as offering the exact products specified in the solicitation document.

3) Descriptive Information: Bidders proposing an equivalent brand or model should submit with the bid response information (such as illustrations, descriptive literature, technical data) sufficient for the University to evaluate quality, suitability, and compliance with the specifications of the solicitation document. Failure to submit descriptive information may cause bid to be rejected. Any change made to a manufacturer's published specification submitted for a product shall be verifiable by the manufacturer. If item(s) bid does not comply with specifications (including brand and/or product number), bidder should state in what respect the item(s) deviate. Failure to note exceptions on the response form will not relieve the successful bidder(s) from supplying the actual products requested.

4) Bid Opening: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process. Bids may be examined 72 hours after request is made. Information pertaining to completed files may be secured by visiting the SLU Purchasing Department during normal working hours. Written bid tabulations will not be furnished.

5) Louisiana Preference: Preference is hereby given to products produced, manufactured, harvested, grown or assembled in Louisiana which are equal in quality to products produced, manufactured, harvested, grown or assembled outside of Louisiana. The bidder shall state his right to claim the ten percent (10%) preference in his bid response and the bidder should state the respective Louisiana location where each qualifying item is produced, manufactured, harvested, grown or assembled.

6) Notice of Special Programs Available for Small Business:

https://www.opportunitylouisiana.com/small-business/special-programs-for-small-business

7) Signature Authority: In accordance with LA Revised Statute 39:1594 (Act 121), the person signing the response must be: (1) A current corporate officer, partnership member or other individual specifically authorized to submit a response as reflected in the appropriate records on file with the Secretary of State; or (2) An individual authorized to bind the vendor as reflected by an accompanying or as provided upon request a corporate resolution or affidavit. By signing the response, the bidder certifies compliance with the above.

GENERAL CONDITIONS

The SLU Purchasing Department reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities.

1) Prices: Unless otherwise specified in the solicitation, bid prices shall be complete, including transportation and handling prepaid by the bidder to destination - SLU, Hammond, LA. Bids other than FOB destination may be rejected. Bid prices should be quoted in the unit of measure stated. Bid prices shall be firm for a minimum of thirty (30) calendar days, unless otherwise specified by SLU in the solicitation document.

2) Payment Terms: Cash discounts for less than 30 days may be offered, but will not be considered in determining awards. Bids containing "payment in advance" or "COD" requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

3) Delivery: Bids may be rejected if the delivery time indicated is longer than that specified in the solicitation document.

4) Taxes: Bidder is responsible for including all applicable taxes in the bid price. The University is currently exempt from Louisiana State Sales and Use Taxes, and local parish and city taxes. An exemption certificate for state sales and use tax can be provided upon request.

5) New Products: Unless specifically called for in the solicitation document, all products for purchase must be new, never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered for purchase unless otherwise specified in the solicitation document. The manufacturer's standard warranty will apply unless otherwise stated in solicitation.

6) Default of Contractor: Failure to deliver within the time specified in the solicitation document will constitute a default and may cause cancellation of the contract. Where the University has determined the contractor to be in default, the state reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered.

7) Contract Cancellation: The University shall have the right to cancel any contract, in accordance with Purchasing Rules and Regulations, for cause, including but not limited to, the following: (1) failure of the vendor to deliver within the time specified in the contract; (2) failure of the product or service to meet specifications, conform to sample quality, or to be delivered in good condition; (3) misrepresentation by the contractor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the state; (5) conflict of contract provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of contract.

https://www.opportunitylouisiana.com/small-business/special-programs-for-small-business https://www.opportunitylouisiana.com/small-business/special-programs-for-small-business

8) Applicable Law: All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

9) Equal Opportunity: By submitting and signing this bid, bidder agrees that he will not discriminate in the rendering of services to and/or employment of individuals because of race, color, religion, sex, age, national origin, handicap, disability, veteran status, or any other non-merit factor.

By submitting a response to this solicitation, the bidder or proposer certifies and agrees that the following information is correct: In preparing its response, the bidder or proposer has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitation, selection, or commercial treatment of any subcontractor or supplier, refused to transact or terminated business activities, or taken other actions intended to limit commercial relations, with a person or entity that is engaging in commercial transactions in Israel or Israeli-controlled territories, with the specific intent to accomplish a boycott or divestment of Israel. The bidder also has not retaliated against any person or other entity for reporting such refusal, termination, or commercially limiting actions. The state reserves the right to reject the response of the bidder or proposer if this certification is subsequently determined to be false, and to terminate any contract awarded based on such a false response.

10) Piggyback: Other Louisiana Governmental agencies may purchase at the same terms and conditions if agreed upon by awarded bidder.

11) Prohibition of Companies that discriminate against firearm and ammunition industries:

In accordance with La. R.S. 39:1602.2, the following applies to any competitive sealed bids, competitive sealed proposals, or contract(s) with a value of

$100,000 or more involving a for-profit company with at least fifty full-time employees.

Unless otherwise exempted by law, submitting a response to this solicitation or entering into this contract, the Bidder, Proposer or Contractor certifies the following:

1. The company does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association based solely on the entity’s or association’s status as a firearm entity or firearm trade association;

2. The company will not discriminate against a firearm entity or firearm trade association during the term of the contract based solely on the entity’s or association’s status as a firearm entity or firearm trade association.

The State reserves the right to reject the response of the Bidder, Proposer or Contract if this certification is subsequently determined to be false, and to terminate any contract awarded based on such a false response or if the certification is no longer true.

A Member of the University of Louisiana System

Rvsd. 5/2025

BID RESPONSE FORM

BIDDER'S NAME:

TELEPHONE NO.: FAX NUMBER:

ADDRESS:

MAILING CITY STATE ZIP

EMAIL:______________________________________________________________________

SCOPE OF BID: TO LEASE A 60’TO 65’, 4WD DIESEL TELESCOPIC STRAIGHT BOOM LIFT

For Southeastern Louisiana University and the Physical Plant Department.

Contract Period: Beginning October 10, 2025 for three (3) years, not to exceed thirty-six (36) months.

I/we do hereby acknowledge receipt of the following addenda (if any):

No. Dated No. Dated

OTHER REQUIREMENTS:

Bidder shall include the cost of transportation and handling in the unit price of item offered -- F.O.B. University, Hammond, LA.

If bidding other than the specified make and model, then the bidder should attach illustrations and descriptive literature of the item(s) offered to the bid response form for evaluation purposes.

The attached Instructions To Bidders/General Conditions shall be a part hereof.

TO THE VENDOR:

Whenever brand name specifications or catalogue numbers are used to describe the standard of quality, performance and other characteristics, the use of such specifications shall not restrict unless otherwise specified, the submission of equivalent products.

This solicitation is a sealed bid and must be returned by mail or delivered in person. Bid response forms cannot be faxed and any fax responses shall be rejected.

TERMS: Net 30 Prox., F.O.B., Hammond, Louisiana.

TAXES: Any taxes, other than state sales and use tax, shall be included within the bidder's unit price.

The University is currently exempt from state sales and use tax.

Signature to the Bid Response Form shall be construed of acceptance of the Invitation to Bid in its entirety.

AUTHORIZED OFFICER:

(Signature) (Print or Type Name)

TITLE: DATE:

BID RESPONSE FORM

Item Description Unit Bid Amount

State the Monthly Lease Price for a 60' to 65' self propelled, 4WD, Diesel, Telescopic Boom lift. See Specifications: Monthly Payments SHALL include Property Tax if applicable; Lease Not to exceed 36 months.

Per Year

State the Bid Price for Transportation and Handling required to deliver the equipment listed above to Southeastern Louisiana University, Physical Plant Department, Hammond, LA.

If no charge, State "NO CHARGE".

One Time

State the Bid Price for Transportation and Handling required for Pickup of the leased equipment at the end of the lease.

State the Annual price for an extended warranty to cover any equipment repairs without a deductible for the entire term of the lease. The Extended Warranty shall include loaner equipment at No Additional Cost if repairs become necessary off-site. Quote for the entire term of the lease. If no charge, State

"NO CHARGE".

State the Annual Price for an on-site mechanic to perform such repairs as covered under the extended warranty. Quote for the entire term of the lease.

State the total cost for pickup of unit if off-site repair becomes necessary to complete repairs (warrantied and non-warrantied) for the entire term of the lease.

Per Instance

State the total cost for Pickup and Return of the leased equipment (at the end of the lease or) in the event of an early termination.

TOTAL

Notice to Bidder

This Invitation to Bid is for a 60' to 65' self propelled, 4WD, Diesel, Telescopic Boom lift comparable to the Genie S-65. See the detailed specifications attached.

Whenever brand name specifications or catalogue numbers are used to describe the standard of quality, performance and other characteristics, the use of such specifications shall not restrict unless otherwise specified, the submission of equivalent products.

This solicitation is a sealed bid and must be returned by mail or delivered in person. Bid response forms cannot be faxed and any fax responses shall be rejected.

Leasing Documents: Include all documents necessary to execute the leasing process as specified in the bid. Lease Agreement, Property Schedule, Payment Schedule for the full 36 month term, Acceptance Certificate, etc.

Payments: Payments are not to be made in arrears, so as to not interfere with our fiscal year processes. Payment should be scheduled on the 15th of each month.

Taxes: All taxes, other than state sales and use taxes shall be included in the unit price.

Southeastern Louisiana University is currently tax exempt from state sales and use taxes.

Note: Bidder is specifically advised to include any anticipated property tax charges to be assessed in the quoted unit price.

Bidding Requirements: If bidding other than the specified product, the bidder should attach the product specifications and details.

Contract Period: The Contract period is three (3) years, not to exceed thirty-six (36 months).

However, the continuation of the lease at all times shall be contingent upon the appropriation of funds by the Louisiana Legislature. Should the Legislature fail to appropriate funds for the continuation of the lease, then the contact shall terminate on the 1st day of the fiscal year (July to June) in which funds are not appropriated. In addition, the University reserves the right to cancel the contract at its convenience upon 30 days written notice by registered or certified mail.

Authorized Officer: ______________________________________________________________ Signature Print Name

Title: ________________________________________ Date: ______________________________