50011-ULLAF24215.pdf

Purchasing Office

P.O. Box 40197 • Lafayette, LA 70504-0197 Office: (337) 482-5396

Fax: (337) 482-5059

Solicitation File No. 24215- Requisition No. R1623727

24215 SOLICITATION TABLE OF CONTENTS

NIRC – BLDG 27 – 2nd FLOOR OFFICE RENOVATION

Page No.

1. BIDDER CERTIFICATION INFORMATION ……………………………………………………………………………………..1

2. SCOPE OF WORK ……………………………………………………………………………………………..……………………….2

3. COMPLIANCE TO SCHEDULE/LIQUIDATED DAMAGES …………………………………………………..……………2

4. BID SECURITY REQUIREMENTS ……………………………………..…………………………………………………………..2

5. LOUISIANA CONTRACTORS LICENSE REQUIREMENTS …………….……………………………………..…..………2

6. BUSINESS HOURS …………………………………………………………………………………….…………..……………………3

7. SITE VISIT CONTACT INFORMATION …………………..………………………………….………..………………………..3

8. PRE-BID MEETING INFORMATION ………………………………..………………………………….……..………………..3

9. DETAILED SPECIFICATIONS …………………………………………………………………………………………………………4

10. ALTERNATE(S) ….…………………………………………………………………………………..………………..……………

11. ELECTRONIC BID SUBMISSION GUIDELINES ………………………………………………..………………………………5

12. VENDOR CHECKLIST …………….………………………………………………………………………….………..……………….6

13. LOUISIANA UNIFORM PUBLIC WORK BID FORM …………………………………………….…….….…………………7

14. ATTESTATIONS AFFIDAVIT FORM ………………………………………………………………..……….…..……

15. NON-COLLUSION AFFIDAVIT FORM …………………………………………………………………………...……….….10

16. ENHANCED SECURITY SCREENING NOTIFICATION AND AUTHORIZATION FORM……………………….14

17. CONFIDENTIALITY AGREEMENT…………………………………………………………………………………………..……15

18. INSTRUCTIONS TO BIDDERS (Articles 1-9) ..…………………………………………………………………….……….17

19. SUPPLEMENTARY CONDITIONS (Articles 1-5, 7-15) ....………………………………………………………..….…24

20. INSURANCE REQUIREMENTS …………………………………………..…………………………………..……..……

21. GENERAL REQUIREMENTS .……………………………………………………………………………….….…..…….………45

22. SPECIFICATIONS………………………………………………………………………………………………………….SEE PAGE 4

23. DRAWINGS…………………………………………………………………….…………………….……..……..……..SEE PAGE 4

File No. 24215 (R1623727)

UNIVERSITY OF LOUISIANA AT LAFAYETTE

Lafayette, Louisiana

PROPOSAL FOR FURNISHING ALL LABOR, MATERIALS, EQUIPMENT, TRANSPORTATION, SUPERVISION, PERMITS, ETC. NECESSARY FOR THE NIRC BUILDING 27 2ND – FLOOR OFFICE RENOVATION, LOCATED ON THE UL LAFAYETTE

CAMPUS, IN NEW IBERIA, LOUISIANA.

BID DEADLINE

The Purchasing Office at the University of Louisiana at Lafayette will electronically receive proposals for this solicitation up to the above-mentioned date and time. Proposals will not be received after this specified hour and date. Bids will be publicly opened and read by a designated employee of the Purchasing Department.

This is a Competitive Sealed Bid. See Guidelines for Electronic Submission of Bids and Virtual Bid Openings in the following pages of this solicitation, which contains complete details for submitting bids. Further information can be found in the attached INSTRUCTIONS TO BIDDERS.

Bidders submitting bids in the amount of $50,000.00 or more SHALL show their license number in the subject line of their electronic bid submission; bids not submitted in accordance with this requirement, SHALL be rejected and shall not be read.

Bid must be received by the due date and time in the Purchasing Office as per the instructions outlined in this solicitation.

Bid must be submitted with the BID NUMBER IN THE SUBJECT LINE of the electronic submission. The public bid opening will take place on Tuesday, June 18, 2024 at 3:00PM on Zoom, which is available for viewing by registering at https://ullafayette.zoom.us/meeting/register/tJMtc-2qqTktH9dxC4yOt9amH0350-mn0EhR.

Meeting ID: 970 4427 2753 Security Passcode: 393953

All inquiries regarding this request shall be directed to the Director of Purchasing at (337) 482-9051 or purchasing@louisiana.edu.

Attached is the completed proposal of the firm listed below. The undersigned certifies that he/she (or they) has/have carefully examined the Instructions to Bidders, the General Conditions, and the Specifications hereto attached and made part herein, and agrees to comply with the instructions, conditions, and specifications, as covered by the attached papers.

On the basis of the specifications, the undersigned proposes to furnish any or all items listed in the schedule of items hereto attached, upon which prices are requested, and at the price stated for each item.

Firm Name Signature [By signing this bid, bidder certifies compliance with La. R.S. 38:2212(A)(1)(c) or RS

38:2212(0)] Address Name (Printed) City, State, Zip Code Title Telephone No. including area code Date Louisiana Contractor’s License Number E-Mail

SOLICITATION FILE NO. 24215

TITLE: NIRC BUILDING 27 – 2ND FLOOR OFFICE RENOVATION

OPTIONAL PRE-BID MEETING (in person): Tuesday, May, 30, 2024, 9:00AM BID SUBMISSION DEADLINE: Tuesday, June 18, 2024, 2:00PM

ZOOM BID OPENING: Tuesday, June 18, 2024, 3:00PM https://ullafayette.zoom.us/meeting/register/tJMtc-2qqTktH9dxC4yOt9amH0350-mn0EhR mailto:purchasing@louisiana.edu

GENERAL SPECIFICATIONS

FURNISH ALL LABOR, MATERIALS, EQUIPMENT, TRANSPORTATION, SUPERVISION, PERMITS, ETC. NECESSARY FOR THE NIRC BUILDING 27 – 2ND FLOOR OFFICE RENOVATION, LOCATED ON THE UL LAFAYETTE CAMPUS, IN NEW

IBERIA, LOUISIANA, AS SHOWN ON THESE SPECIFICATIONS...

SCOPE OF WORK

1. The 1,416 square foot buildout of the Office Area identified as Phase II for the ongoing construction project of

Path Lab for Primate Research inside Building 27. Area Identified as Phase III is for future work and not part of this contract.

COMPLIANCE TO SCHEDULE/LIQUIDATED DAMAGES

DUE TO THE IMPORTANCE OF THE SCHEDULE, LIQUIDATED DAMAGES IN THE AMOUNT OF THREE HUNDRED DOLLARS ($300.00) PER DAY WILL BE ASSESSED FOR EVERY CALENDAR DAY THAT THIS PROJECT IS NOT COMPLETE BEYOND ONE

HUNDRED SIXTY (160) DAYS OF THE NOTICE TO PROCEED.

BID SECURITY REQUIREMENTS

Each bidder MUST accompany his/her proposal with a bid security for five percent (5%) of the total maximum amount of his/her bid. The bid security shall be drawn in favor of the University of Louisiana at Lafayette and SHALL be in the form of a Bid Bond (Insurance Company), Bank Money Order*, Certified Check* or Cashier’s Check*. It shall become the property of the Owner in the event the contract and any performance bond are not executed within the time set forth. Bid bond shall be written by a surety or insurance company currently on the US Department of the Treasury Financial Management Service List of Approved Bonding Companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an “A”- Rating in the latest printing of the AM Best’s Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders’ surplus as shown in the AM Best’s Key Rating Guide.

Successful bidder WILL BE required to execute and deliver within ten (10) days of notification, a satisfactory performance bond and payment bond in the amount of one hundred percent (100%) of the contract price. Performance Bond, with Power of Attorney, shall be secured by a surety or insurance company currently on the US Department of the Treasury Financial Management Service List of Approved Bonding Companies, and in accordance with restrictions set by them or by an insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds. In addition, any surety bond written for a public works Project shall be written by a surety or insurance company that is currently licensed to do business in the State of Louisiana. Also, to be provided at the same time is a Labor and Materials payment Bond in an amount equal to one hundred percent (100%) of the contract amount.

*Bid security in the form of a Bank Money Order, Certified Check or Cashier’s Check shall be scanned and included with the bid submission (front and back) and the original must be mailed to and received no later than 3 business days after the bid opening.

University of Louisiana at Lafayette Purchasing Office PO Box 40197 Lafayette, LA 70504-0197

LOUISIANA CONTRACTORS LICENSE REQUIREMENTS

Contractors or contracting firms submitting bids in the amount of $10,000.00 or more shall certify that they are licensed contractors under Chapter 24 of Title 37 of the Louisiana Revised Statutes 1950 and show their license number on the front of the sealed envelope in which their bid is enclosed in the subject line of the email submission. Bids shall be accepted from Contractors who are licensed under L.A. R.S. 37:2150-2163 in the following classification: BUILDING CONSTRUCTION. Bids in the amount of $50,000.00 or more, not submitted in accordance with this requirement, shall be rejected and shall not be read. Additional information relative to licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana.

In accordance with La. R.S. 38:2227, LA. R.S. 38:2212.10 and LA. R.S. 23:1726(B) each bidder on this Project must submit a completed Attestations Affidavit (Past Criminal Convictions of Bidders, Verification of Employees and Certification Regarding Unpaid Workers Compensation Insurance) form found within this bid package. The Attestations Affidavit form shall be submitted to the Purchasing Department within 10 days after the opening of bids.

PROHIBITION OF DISCRIMINATORY BOYCOTTS OF ISRAEL

In accordance with LA R.S. 39:1602:1, for any contract for $100,000 or more and for any contractor with five or more employees, Contractor, or any Subcontractor, shall certify it is not engaging in a boycott of Israel, and shall, for the duration of this contract, refrain from a boycott of Israel.

The State reserves the right to terminate this contract if the Contractor, or any Subcontractor, engages in a boycott of Israel during the term of the contract.

BUSINESS HOURS

Please send all correspondence electronically or through USPS. In-person delivery of document(s) will NOT be accepted.

Business hours are Monday through Thursday, 7:30 am to 11:45 am, 12:30 pm to 5:00 pm, and Friday, 7:30 am to 12:30

pm. The Purchasing Office will be closed during Federal, State and University holidays. It is the responsibility of the prospective bidder to be aware of such closures.

Please note that courier services such as UPS, FedEx, and DHL will be UNABLE to deliver to the Purchasing Office. See Guidelines for Electronic Submission of Bids and Virtual Bid Openings on page 4 of this solicitation for more detailed information.

In providing this bid, each bidder represents that: They have read and understand the bid documents and the bid is made in accordance herewith, and the bid is based upon the specifications described in the bid documents without exception.

SITE VISIT/CONTACT INFORMATION

It is the responsibility of the prospective bidder to visit and examine jobsite, take measurements to his/her own satisfaction and determine conditions under which work is to be done. Owner will not accept responsibility for conditions which careful examination of premises would have shown existed.

To visit jobsite and for further information, prospective bidder is to contact Phillip J. Duplechin, 337-254-6868.

PRE-BID MEETING INFORMATION

A pre-bid meeting will be held at 9:00AM, Thursday, May 30, 2024, at the Ackal Hall Auditorium, Building 34, 4401 West Admiral Doyle Dr, New Iberia, LA 70560, at which time details of plans and specifications will be discussed.

TAX RELATED INFORMATION

It is the responsibility of the prospective bidder to pay taxes on materials purchased for this project. The University of Louisiana at Lafayette is a tax-exempt State Agency. However, that tax exempt status does not transfer to its contractors, subcontractors, suppliers, or vendors for their use.

For further information, prospective bidder should contact the Purchasing Department at purchasing@lousiana.edu, or call Mary Borel at 337-482-9051.

END OF SECTION

mailto:purchasing@lousiana.edu

DETAILED SPECIFICATIONS

PROPOSAL FOR FURNISHING ALL LABOR, MATERIALS, EQUIPMENT, TRANSPORTATION, SUPERVISION, PERMITS, ETC. NECESSARY FOR THE NIRC BUILDING 27 – 2ND FLOOR OFFICE RENOVATION, LOCATED ON THE UL

LAFAYETTE CAMPUS, IN NEW IBERIA, LOUISIANA, AS SHOWN ON THESE SPECIFICATIONS...

Base Bid

SCOPE OF WORK

1. Demolish The 1,416 square foot buildout of the Office Area identified as Phase II for the ongoing construction project of Path Lab for Primate Research inside Building 27. Area Identified as Phase III is for future work and not part of this contract.

BUILDING PLANS/DRAWINGS

Drawings and plans are included with this solicitation. It is the responsibility of the prospective bidder to obtain all documents and drawings associated with this solicitation.

Access to full information, specifications, bid forms, and drawings may be obtained by:

1. Visiting the Office of State Purchasing & Travel’s LaPAC website at:

https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm You must follow instructions leading to the University Purchasing Office website Public Works, Construction, and Renovation Solicitations (Title 38) | Office of Purchasing (louisiana.edu)

2. E-mailing your request to purchasing@louisiana.edu. Please include the File Number and File Name of the project.

All updates to the bids including addenda and revised schedules and plans will be posted on the LaPAC website.

ALTERNATES

Alternate No. 1 – N/A

Alternate No. 2 – N/A

Alternate No. 3 – N/A https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm https://purchasing.louisiana.edu/vendors/vendor-opportunities/public-works-construction-and-renovation-solicitations-title-38 https://purchasing.louisiana.edu/vendors/vendor-opportunities/public-works-construction-and-renovation-solicitations-title-38

24215 (R1623727)

Guidelines for Electronic Submission of Bids and Virtual Bid Openings In keeping with the physical distancing guidelines associated with COVID-19 Public Health Emergency declared by Governor John Bel Edwards in Proclamation Numbers 41, 33, 32, 30, 27, and 25 JBE 2020, the Purchasing Department at the University of Louisiana at Lafayette is suspending in-person attendance at public bid openings. All tasks associated with sealed bids and corresponding bid openings will be completed electronically to the greatest extent possible.

BID SUBMISSIONS - USPS Mail bid submittal and In-person delivery of bids at the Purchasing Office ARE NO LONGER

ACCEPTED.

This information applies to competitive sealed bids. Bidders shall submit proposals by EMAIL ONLY:

Electronic submittal: Bidders must submit bids electronically containing the mandatory information detailed in the bid specifications to be considered for the bid award. Without exception, the bid must be received at ULLafayetteBids@louisiana.edu on or before the date and time specified as its deadline. Bidders e-mailing their bids should allow sufficient time to ensure receipt of their proposal by the time specified. The timestamp recorded in the email acknowledgement shall be the official time of the submission.

The electronic submittal must contain the following information in the Subject Line:

File Number Company Name LA Contractor’s License No. (if applicable) If the file size of the email submission exceeds server requirements, the email submission may be broken into smaller email messages with “Part 1 of _” included at the end of each original Subject Line (e.g. File No. 22200 – ABC Contractors, License No. 12345, Part 1 of 3).

The University assumes no responsibility for assuring accurate/complete e-mail transmission and receipt. The responsibility lies solely with each bidder to ensure their submission is received at the specified email address prior to the deadline.

Proposals received after the deadline, corrupted files, and incomplete submissions (e.g. Part 1 and Part 2 of 3 are received, but Part 3 is not) shall not be considered.

Bids advertised on LAPAC will show a solicitation file number formatted like 50011-ULLAF#####. It is only necessary to include the last five (5) digits of that number in the Subject Line.

Bids shall be submitted in .pdf format. Faxed submittals will not be accepted.

Bid Submissions for Public Works/Construction In addition to the above, the following applies to Title 38 Public Works electronic bid submittals.

The bidder must sign electronically or submit a scanned signature on the Louisiana Uniform Public Works Bid Form.

As stated on the Louisiana Uniform Public Works Bid Form, a corporate resolution or written evidence of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B)(5) shall be enclosed, if your business is a corporation.

Bid submittal shall include security equal to 5% of bid. bid security shall be drawn in favor of the University of Louisiana at Lafayette and SHALL be in the form of a Bid Bond (Insurance Company), Bank Money Order*, Certified Check* or Cashier’s Check*.

*Bid security in the form of a Bank Money Order*, Certified Check* or Cashier’s Check* shall be accepted as bid security when submitting bids electronically if both the front and back of the bid security is scanned and included with the bid submission.

The hard copy of that document must be received no later than three (3) business days after the bid opening at:

University of Louisiana at Lafayette Purchasing Office PO Box 40197 Lafayette, LA 70504-0197

Louisiana Contractor’s License Number shall be in the subject line of the bid for ALL bids greater than or equal to $50,000.00.

Bids for Plumbing/Electrical/Mechanical Work greater than or equal to $10,000.00 shall disclose the Louisiana Contractor’s License Number in the Subject Line.

Asbestos Abatement bids exceeding $1.00 shall disclose the Louisiana Contractor’s License Number in the Subject Line.

mailto:ULLafayetteBids@louisiana.edu

BID OPENINGS

Bid openings will continue to be open to the public, conducted virtually using Zoom. To ensure an accurate list of attendees, parties interested in viewing the opening must register for the meeting.

END OF SECTION_______________________________________________________________________________________

VENDOR CHECK LIST

REQUIRED FORMS/ITEMS UPON BID SUBMISSION

_____ Solicitation File Number in Subject Line of email _____ Louisiana Contractor’s License Number (If Applicable) in Subject Line of email _____ Company Name in Subject Line of email _____ Louisiana Uniform Public Works Bid Form _____ Acknowledgement of Any Addenda on the Bid Form _____ Bid Security Equal to 5% of Bid _____ If company bidding is a corporation, Corporate Resolution or written evidence of authority of person signing the bid for the public work (See **annotation on Louisiana Public Work Bid Form.)

REQUIRED FORMS AFTER BID OPENING/UPON BID AWARD

Attestation Affidavit (ALL BIDDERS, WITHIN 10 DAYS OF BID OPENING) Non-Collusion Affidavit (LOW BIDDER, WITHIN 10 DAYS OF REQUEST) Disclosure of Ownership Affidavit (LOW BIDDER, WITHIN 10 DAYS OF REQUEST) Performance and Payment Bond (LOW BIDDER, WITHIN 10 DAYS OF REQUEST) Certificate of Insurance Certificate of Recordation of Contract and Bonds Clear Lien Certificate

CONTACT INFORMATION

ELECTRONIC BID SUBMISSIONS (ONLY) Do not email questions about the bid to this email address.

ULLafayetteBids@louisiana.edu Be sure to include the solicitation number in the subject line.

Do not send your submission to any other University email address.

QUESTIONS/CONCERNS ABOUT SPECIFICATIONS

(INCLUDE BID NUMBER AND COMPLETE BID NAME IN THE SUBJECT LINE OF THE EMAIL)

Do not email bid submissions to either of these addresses.

To contact Purchasing by phone: 337.482.9051.

CAMPUS DELIVERIES

The campus is not fully open for receiving deliveries by courier at this time. Please send samples or other associated documents via US Mail only when a hard copy is requested or deemed necessary. The UL- Lafayette Post Office (located inside the Student Union) will accept packages with proper postage to place in the Purchasing Department’s mailbox. The phone number is 337.482.6113.

mailto:ULLafayetteBids@louisiana.edu mailto:mary.borel@louisiana.edu

LOUISIANA UNIFORM PUBLIC WORK BID FORM

TO: University of Louisiana at Lafayette BID FOR: NIRC –BLDG 27- 2ND FL OFFICE RENOVATION Purchasing Office, Martin Hall Room 123 BLD: 27

104 University Circle File No: 24215 PO Box 40197 Lafayette, LA 70504

The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding Documents,

b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the Project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced Project, all in strict accordance with the Bidding Documents prepared by:

University of Louisiana at Lafayette and dated: May 2024 (Owner to provide name of entity preparing bidding documents.)

Bidder must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the Designer has assigned to each of the addenda that the Bidder is acknowledging) _

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid”* but not alternates) the sum of:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1: (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

___________________________N/A___________________________________Dollars ($___________N/A_________________) Alternate No. 2: (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

___________________________N/A___________________________________Dollars ($___________N/A_________________) Alternate No. 3: (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

___________________________N/A__________________________________Dollars ($_____________N/A________________)

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER: _

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER**:

DATE:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S.

38:2212(B)(5). BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA RS 38:2218(A) attached to and made a part of this bid.

ATTESTATIONS AFFIDAVIT – PAGE 1 OF 2

NIRC –BLDG 27- 2ND FL OFFICE RENOVATION 24215

Name of Project Project No.

STATE OF

PARISH OF ____________________________

ATTESTATIONS AFFIDAVIT

Before me, the undersigned notary public, duly commissioned and qualified in and for the parish and state aforesaid, personally came and appeared Affiant, who after being duly sworn, attested as follows:

LA. R.S. 38:2227 PAST CRIMINAL CONVICTIONS OF BIDDERS

A. No sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes:

(a) Public bribery (R.S. 14:118) (c) Extortion (R.S. 14:66)

(b) Corrupt influencing (R.S. 14:120) (d) Money laundering (R.S. 14:23)

B. Within the past five years from the Project bid date, no sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes, during the solicitation or execution of a contract or bid awarded pursuant to the provisions of Chapter 10 of Title 38 of the Louisiana Revised Statutes:

(a) Theft (R.S. 14:67)

(b) Identity Theft (R.S. 14:67.16)

(c) Theft of a business record

(R.S.14:67.20)

(d) False accounting (R.S. 14:70)

(e) Issuing worthless checks

(R.S. 14:71)

LA.R.S.38:2212.10 Verification of Employees

(f) Bank fraud (R.S. 14:71.1)

(g) Forgery (R.S. 14:72)

(h) Contractors; misapplication of payments (R.S. 14:202)

(i) Malfeasance in office (R.S. 14:134)

A. At the time of bidding, Appearer is registered and participates in a status verification system to verify that all new hires in the state of Louisiana are legal citizens of the United States or are legal aliens.

B. If awarded the contract, Appearer shall continue, during the term of the contract, to utilize a status verification system to verify the legal status of all new employees in the state of Louisiana.

C. If awarded the contract, Appearer shall require all subcontractors to submit to it a sworn affidavit verifying compliance with Paragraphs (A) and (B) of this Subsection.

ATTESTATIONS AFFIDAVIT – PAGE 2 OF 2

NIRC –BLDG 27- 2ND FL OFFICE RENOVATION 24215

Name of Project Project No.

LA. R.S. 23:1726(B) Certification Regarding Unpaid Workers Compensation Insurance

A.R.S. 23:1726 prohibits any entity against whom an assessment under Part X of Chapter 11 of Title 23 of the Louisiana Revised Statutes of 1950 (Alternative Collection Procedures & Assessments) is in effect, and whose right to appeal that assessment is exhausted, from submitting a bid or proposal for or obtaining any contract pursuant to Chapter 10 of Title 38 of the Louisiana Revised Statutes of 1950 and Chapters 16 and 17 of Title 39 of the Louisiana Revised Statutes of 1950.

B.By signing this bid /proposal, Affiant certifies that no such assessment is in effect against the bidding / proposing entity.

NAME OF BIDDER NAME OF AUTHORIZED SIGNATORY OF BIDDER

DATE TITLE OF AUTHORIZED SIGNATORY OF BIDDER

SIGNATURE OF AUTHORIZED

SIGNATORY OF BIDDER/AFFIANT

Sworn to and subscribed before me by Affiant on the day of , 20 .

Notary Public

NON-COLLUSION AFFIDAVIT PAGE 1 OF 1

STATE OF _________________________

[ ] PARISH OF ____________________ [ ] COUNTY OF_____________________

AFFIDAVIT ATTESTING THAT PUBLIC CONTRACT

WAS NOT NOR WILL BE SECURED

THROUGH EMPLOYMENT OR PAYMENT OF SOLICITOR

KNOW ALL MEN BY THESE PRESENCE, that a public contract is contemplated between

University of Louisiana at Lafayette and represented by (print or type) attests that s/he is empowered and authorized to execute said documents.

FURTHER, (signature) , who being duly sworn, does depose and attest that:

1) Affiant employed no person, corporation, firm, association, or other organization, either directly or indirectly, to secure the public contract under which he received payment, other than persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or Project or in securing the public contract wherein the regular course of their duties for affiant; and

2) That no part of the contract price received by affiant was paid or will be paid to any person, Corporation, firm, association, or other organization for soliciting the contract, other than the payment of their normal compensation to persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or Project were in the regular course of their duties for affiant.

BEFORE ME, the representing authority, personally appeared, who being duly sworn, deposes and states that the above is true and correct in all respects recited.

SWORN TO AND SUBSCRIBED before me, this day of , 20 .

Notary Public

Special Requirements Specific to the New Iberia Research Center

MEDICAL REQUIREMENTS

The Contractor shall have all on-site technicians/crew members provide proof of Measles immunization or positive Measles Titer to the Center representative prior to entering the Facility. The Contractor shall also supply proof of a negative TB test every 6 months for all on-site technicians/crew members for the duration of the Contract. Failure to supply appropriate medical documentation will restrict the technician(s)/crew member(s) from entry onto the Center premises until such time as the requirements are satisfactorily met. In addition, technicians/crew members shall be in overt good health with no signs of infectious disease to include fever, respiratory disease, gastrointestinal dysfunction, or cold sores.

CONFIDENTIALITY AGREEMENT

Employees of all Contractors associated with the project shall acknowledge, and sign attached CONFIDENTIALITY AGREEMENT” and submit with each Enhanced Security Screening Notification and Authorization Form for approval by the New Iberia Research Center Administration.

There will be no grace period for the performance of the medical requirements.

ENHANCED SECURITY CLEARANCE (CONTRACTORS):

The Contractor shall have all technicians/crew members submit to an Enhanced Security Clearance screening, prior to granting the individual access to the University of Louisiana at Lafayette’s New Iberia Research Center’s (NIRC) Facility. Contractor shall fill out in detail the attached “UNIVERSITY OF LOUISIANA AT LAFAYETTE NEW IBERIA RESEARCH CENTER – Enhanced Security Screening Notification and Authorization Form.” All forms must be hand delivered to 4401 W. Admiral Doyle Drive, New Iberia La. 70560, Building 34 Receptionist in large envelope marked with company name. All information to be hand delivered all at once prior to pre-construction meeting.

Refer to Attached Enhanced Security Screening Notification and Authorization Form. Make sure all fields are filled out. Anything missing or incorrect fields application will be returned to contractor for correction.

1. Department: (YOUR SUBCONTRACTOR’S COMPANY NAME HERE)

2. Last Name:

3. First Name:

4. Middle Name:

5. Social Security Number:

6. Date of Birth:

7. Male or Female:

8. Driver’s License Number: (If none, passport no., or ID number if applicable)

9. State of Issue:

10. Email Address: (this is important)

11. Current Street Address:

12. Previous Address: (Provide if available.)

13. Applicant Signature:

14. Date:

The screening of technicians/crew members will be conducted through Information Network Associates (INA), www.ina-inc.com and will be the sole responsibility of the New Iberia Research Center. The New Iberia Research Center will contact INA directly to request the “UL-NIRC Enhanced Security Clearance screening” be performed.

Eligibility for contracted employment with NIRC and access to the Facility, will be classified as a “Security Clearance”, and will be granted only to those individuals who have undergone the appropriate Enhanced Security Screening. Continued association with NIRC and access to the Facility is contingent upon maintaining a satisfactory Security Clearance.

A successful Security Clearance shall be considered a condition of the Contract. Any existing and/or new technician/crew member failing to satisfactorily pass the Enhanced Security Clearance will not be allowed to enter the Facility. The Contractor shall use its best efforts to assign technicians/crew members reasonably believed to be able to meet the Enhanced Security Clearance requirements.

There will be no grace period for the performance of the Enhanced Security Clearance screening.

GENERAL CLEAN-UP

The general Contractor shall be responsible for providing a dumpster and for the proper disposal of all work associated debris at an appropriate (for the type of debris), approved landfill.

The general Contractor shall be responsible for leaving the space, free of dust and mopped clean. All surfaces shall be wiped down and free of dust.

http://www.ina-inc.com/

UNIVERSITY OF LOUISIANA AT LAFAYETTE

NEW IBERIA RESEARCH CENTER

ENHANCED SECURITY SCREENING NOTIFICATION AND AUTHORIZATION FORM

Applicant information ( Complete the following information as accurately as possible. Please print or type). _____

Last Name First Name Middle Name Other names known by:

Social Security Number Date of Birth Male or Female

Driver's License Number State of Issue Email Address:

Current Street Address: 105 Natchez St I Apt. No. Number of years at this address:

City State Zip

Previous Address: I Apt. No.

City State Zip

I authorize the University of Louisiana at Lafayette, New Iberia Research Center or its designees to investigate all statements contained in this authorization. ·

I authorize and request any and all of my former employers and any other person, firm, or corporation to furnish any and all information requested by the University of Louisiana at Lafayette, New Iberia Research Center (UL NIRC) or its designees concerning my job performance, suitability for employment, educational verification, social security number verification, prior employment verification, professional license verification, motor vehicle driving records, criminal history, job qualifications, and personal background information and I hereby release each such employer or other person, firm, or corporation from any liability by reason of furnishing the requested information.

I understand that prior to being offered employment by UL NIRC, I must undergo an Enhanced Security Screening. As such, I specifically authorize UL NIRC to thoroughly investigate my background information, which investigation may include a check of my connections to animal rights groups and/or activists, analysis of my CV/Application, a search of the DEA Controlled Substance Act (CSA) Registration Database, and a terrorist check. In addition, should I become employed by UL NIRC, I understand that over the course of my employment, I will be required to undergo periodic re-evaluations of my Enhanced Security Screening. As such, I specifically authorize UL NIRC to reinitiate the background and/or security checks identified above over the course of my employment, as they deem necessary. I understand that UL NIRC may utilize an outside firm or firms to assist it in checking such information, and I specifically authorize such an investigation by information services and outside entities of UL NIRC's choice.

In addition, if I should become employed by UL NIRC, I expressly authorize UL NIRC to release information about my job performance, job qualifications, and suitability for employment to any person who niay request such information, and I expressly UL NIRC from any liability for disclosing such information.

I understand that any misrepresentation or omission of fact contained in this Enhanced Security Screening Notification and Authorization Form is cause for rejection or immediate dismissal if I should become employed. I also understand that I may withhold my permission and that in such a case, no investigation will be done, and my application for employment will not be processed further. Finally, I understand that the completion of this employment authorization does not indicate that there are positions available and does not obligate UL NIRC to offer me a position if positions are available.

All offers of employment are conditional, subject to satisfactory results of the University of Louisiana at Lafayette's Pre-Employment Screening, UL NIRC's Enhanced Security Screening, reference checks, pre-employment alcohol and drug tests, and production of documents sufficient to demonstrate identity and authorization to work.

Applicant Signature-: - - - - - - - - - - - - -' -------------------Date: _ Notice to Applicants: By signing this document, you are certifying that the information you have provided is truthful and complete. Falsification of information may result in denial of employment.

CONFIDENTIALITY AGREEMENT

This Confidentiality Agreement (the “Agreement”) is entered into, effective as of the date set forth below, by and between the University of Louisiana at Lafayette New Iberia Research Center (“NIRC”) and (“Visitor”).

WHEREAS the parties acknowledge that the research performed by or at NIRC is proprietary and extremely sensitive in nature, and that disclosure of any information regarding this research to unauthorized persons could cause significant damage to NIRC and the entities that fund and perform research at NIRC; and

WHEREAS the parties acknowledge that all information regarding research performed at NIRC is privileged, confidential, and protected from disclosure, and seek to prevent disclosure of any such information to unauthorized persons; and

WHEREAS Visitor desires to be allowed access to the facilities, animals, and/or research materials and projects undertaken at NIRC and NIRC desires to allow Visitor limited access to certain research, materials, animals and/or facilities at NIRC, subject to the acknowledgments and assurances by Visitor contained herein;

NOW, THEREFORE, in consideration of the mutual terms, covenants, and conditions set forth herein, the parties agree and contract as follows:

Visitor acknowledges that in the course and scope of his/her visit/presence at NIRC, he/she may have access to and/or view trade secrets, commercial and financial information pertaining to research or commercialization of technology, data, records, and information produced or collected in conducting research on commercial, scientific, or technical subjects of a patentable or licensable nature; and that all information in relation thereto is privileged, confidential, and protected from disclosure to unauthorized persons.

Visitor acknowledges that all information regarding NIRC, its facilities or equipment, any research or the types of research performed there, the design or implementation of such research, any technique or analysis used in performing or assessing such research, any results or assessments of such research, and the funding for or use of such research or results are trade secrets, and any photograph, video, or other depiction thereof is privileged, confidential, and protected from disclosure to unauthorized persons.

Visitor acknowledges that all information regarding any animal located at NIRC or participating in any research at NIRC, any attribute, behavior, or condition of any such animal, and any photograph, video, or other depiction of any such animal are trade secrets, and that all information in relation thereto is privileged, confidential, and protected from disclosure to unauthorized persons.

Page 1 of 3 pages

Visitor agrees that he/she will not, at any time, disclose any information listed above or any document, photograph, video, or other depiction in relation thereto to any person, other than pursuant to disclosure specifically authorized by NIRC. This prohibition includes, but is not limited to, any written, verbal, or other means of communication; any photograph, video, drawing, painting, or other depiction; any electronic broadcast or transmission; and any other means by which any of the information listed above could be made known to any person.

Visitor agrees that any breach of this Agreement, regardless of the extent, severity, or result of same, or the actual or potential damage attributable to such breach, is sufficient grounds for immediate expulsion from NIRC and/or prohibition from returning in the future.

Visitor further agrees that upon expulsion and/or termination of the reason for his/her presence at

NIRC, Visitor shall immediately provide to NIRC all documents, writings, notes, photographs, video images, drawings, audio recordings, and other information in his/her possession, or to which he/she has access, pertaining in any way to NIRC or any research or other work performed by or at NIRC. Visitor agrees that all such materials are and will at all times remain the property of NIRC.

Visitor acknowledges that the remedies otherwise available under Louisiana law for breach of this

Agreement are inadequate, and therefore Visitor agrees that NIRC shall be entitled to injunctive relief without the necessity of posting any bond and to specific performance of this Agreement, at NIRC’s election, and in addition to any other remedies at law or equity that may be available to NIRC, if Visitor breaches any term of this Agreement.

Visitor acknowledges that significant harm would accrue to NIRC if Visitor breaches this Agreement and that quantifying such harm may be difficult, and therefore Visitor agrees that Visitor shall be liable to NIRC for liquidated damages in the amount of $100,000 if Visitor breaches any term of this Agreement.

Visitor acknowledges that NIRC can and should institute legal proceedings if necessary or appropriate to prevent or stop Visitor from violating this Agreement, and therefore Visitor agrees that Visitor shall be liable to NIRC for all actual and reasonable legal fees and other costs of enforcing any provision of this Agreement or preventing or stopping Visitor from violating this Agreement.

If any provision of this Agreement is held by a court of competent jurisdiction to be broader than is enforceable under applicable law, then the parties agree to reduction of the degree and extent of any such provision to the least extent necessary to bring such provision within the ambit of enforceability under applicable law. If any provision of this Agreement is held by a court of competent jurisdiction to be unenforceable in its entirety, then such provision shall be severable from the remainder of this Agreement and the remainder of this Agreement shall be construed as if the unenforceable provision had never been contained therein.

This Agreement shall be construed and enforced in accordance with and governed by the laws of Louisiana. In the event of a dispute concerning this Agreement, exclusive venue shall lie in a court of competent jurisdiction in Lafayette Parish, Louisiana.

Page 2 of 3 pages

IN WITNESS WHEREOF, the parties have signed this Agreement on the date set forth below.

University of Louisiana at Lafayette New Iberia Research Center

NIRC Director

Visitor Signature

Visitor Printed Name

Witness

Date page 3 of 3 pages

INSTRUCTIONS TO BIDDERS

https://www.doa.la.gov/.../24_Instructions_to_Bidders_July2018.docx

ARTICLE 1

DEFINITIONS

1.1 The Bid Documents include the following:

Advertisement for Bids (if applicable) Instructions to Bidders Bid Form Bid Bond Instruction General Conditions of the Contract for Construction, AIA Document A201, 2017 Edition Supplementary Conditions Contract Between Owner and Contractor and Performance and Payment Bond Mandatory Affidavits User Agency Documents (if applicable) Change Order Form (if applicable) Partial Occupancy Form (if applicable) Recommendation of Acceptance (if applicable) Asbestos Abatement (if applicable) Other Documents (if applicable) Specifications & Drawings Addenda issued during the bid period and acknowledged on the Bid Form (if applicable)

1.2 All definitions set forth in the General Conditions of the Contract for Construction, AIA Document A201 and the Supplementary Conditions are applicable to the Bid Documents.

1.3 Addenda are written and/or graphic instruments issued by the Architect or Purchasing Office prior to the opening of bids, which modify or interpret the Bid Documents by additions, deletions, clarifications, corrections and prior approvals.

1.4 A bid is a complete and properly signed proposal to do the work or designated portion thereof for the sums stipulated therein supported by data called for by the Bid Documents.

1.5 Base bid is the sum stated in the bid for which the Bidder offers to perform the work described as the base, to which work may be added, or deleted for sums stated in alternate bids.

1.6 An alternate bid (or alternate) is an amount stated in the bid to be added to the amount of the base bid if the corresponding change in Project scope or materials or methods of construction described in the Bid Documents is accepted.

1.7 A Bidder is one who submits a bid for a prime Contract with the Owner for the work described in the Bid Documents.

1.8 A Sub-bidder is one who submits a bid to a Bidder for materials and/or labor for a portion of the work.

1.9 Where the word "Architect" is used in any of the documents, it shall refer to the Prime Designer of the Project, regardless of discipline.

ARTICLE 2

PRE-BID CONFERENCE

2.1 A Pre-Bid Conference shall be held at least 10 days before the date for receipt for bids. The Architect shall coordinate the setting of the date, time and place for the Pre-Bid Conference with the User Agency and shall notify in writing the https://www.doa.la.gov/.../24_Instructions_to_Bidders_July2018.docx

Owner and all who have received sets of the Bid Documents to attend. The purpose of the Pre-Bid Conference is to familiarize Bidders with the requirements of the Project and the intent of the Bid Documents, and to receive comments and information from interested Bidders. If the Pre-Bid Conference is stated in the Advertisement for Bids to be a Mandatory Pre-Bid Conference, bids shall be accepted only from those bidders who attend the Pre-Bid Conference.

Contractors who are not in attendance for the entire Pre-Bid Conference will be considered to have not attended.

2.2 Any revision of the Bid Documents made as a result of the Pre-Bid Conference shall not be valid unless included in an addendum.

ARTICLE 3

BIDDER’S REPRESENTATION

3.1 Each Bidder by making his bid represents that:

3.1.1 He has read and understands the Bid Documents and his bid is made in accordance therewith.

3.1.2 He has visited the site and has familiarized himself with the local conditions under which the work is to be performed.

3.1.3 His bid is based solely upon the materials, systems and equipment described in the Bid Documents as advertised and as modified by addenda.

3.1.4 His bid is not based on any verbal instructions contrary to the Bid Documents and addenda.

3.1.5 He is familiar with Code of Governmental Ethics requirement that prohibits public servants and/or their immediate family members from bidding on or entering into contracts; he is aware that the Designer and its principal owners are considered Public Servants under the Code of Governmental Ethics for the limited purposes and scope of the Design Contract with the State on this Project (see Ethics Board Advisory Opinion, No. 2009-378 and 2010-128); and neither he nor any principal of the Bidder with a controlling interest therein has an immediate family relationship with the Designer or any principal within the Designer’s firm (see La. R.S. 42:1113). Any Bidder submitting a bid in violation of this clause shall be disqualified and any contract entered into in violation of this clause shall be null and void.

3.2 The Bidder must be fully qualified under any State or local licensing law for Contractors in effect at the time and at the location of the work before submitting his bid. In the State of Louisiana, Revised Statutes 37:2150, et seq. will be considered, if applicable.

The Contractor shall be responsible for determining that all of his Sub-bidders or prospective Subcontractors are duly licensed in accordance with law.

ARTICLE 4

BID DOCUMENTS

4.1 Copies

4.1.1 Bid Documents may be obtained from the Architect for a deposit as stated in the Advertisement for Bids. The deposit will be refunded as stated in the Advertisement for Bids. No deposits will be refunded on Bid Documents returned later than ten days after receipt of bids.

4.1.1.2 As an alternative method of distribution, the Designer may provide the Bid Documents in electronic format. They may be obtained without charge and without deposit as stated in the Advertisement for Bids.

4.1.1.2.1 If electronic distribution is available, printed copies will not be available from the Designer, but arrangements can be made to obtain them through most reprographic firms and/or plan rooms.

4.1.1.2.2 If electronic distribution is available, the reproduction cost on the first paper plan set acquired by bona fide prime bidders will be fully refunded by the Designer upon delivery of the documents to the Designer in good condition no later than ten days after receipt of bids.

4.1.1.2.3 If electronic distribution is available, all other plan holders are responsible for their own reproduction costs.

4.1.2 Complete sets of Bid Documents shall be used in preparing bids; neither the Owner nor the Architect assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents.

4.1.3 The Owner or Architect in making copies of the Bid Documents available on the above terms, do so only for the purpose of obtaining bids on the work and do not confer a license or grant for any other use.

4.2 Interpretation or Correction of Bid Documents

4.2.1 Bidders shall promptly notify the Architect of any ambiguity, inconsistency or error which they may discover upon examination of the Bid Documents or of the site and local conditions.

4.2.2 Bidders requiring clarification or interpretation of the Bid Documents shall make a written request to the Architect, to reach him at least seven days prior to the date for receipt of bids.

4.2.3 Any interpretation, correction or change of the Bid Documents will be made by addendum. Interpretations, corrections or changes of the Bid Documents made in any other manner will not be binding and Bidders shall not rely upon such interpretations, corrections and changes.

4.3 Substitutions

4.3.1 The materials, products and equipment described in the Bid Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution. No substitutions shall be allowed after bids are received.

4.3.2 No substitution will be considered unless written request for approval has been submitted by the Proposer and has been received by the Architect at least seven (7) working days prior to the opening of bids. (La. R.S.

38:2295(C)) Each such request shall include the name of the material or equipment for which it is to be substituted and a complete description of the…