50007-SB#7663.pdf

May 6, 2025

BID NUMBER:

DATE:

NORTHWESTERN STATE

UNIVERSITY

Business Affairs – Purchasing Section St. Denis Hall/ 200 Sam Sibley Dr.

Natchitoches, Louisiana 71497

(318) 357-5716 email: purchasing@nsula.edu

INVITATION FOR BID: Sealed bid, subject to the conditions herein stated and attached hereto, will be received at this office until 2 pm Thursday, May 29, 2025, and then publicly opened for furnishing the items and/or services as described below for Northwestern State University:

Non-Mandatory site visits are recommended for bidders and can be scheduled on or before Tuesday May 20th, 2025 at 2:00 PM. Contact Dale Wohletz at (318) 471-1336 or via wohletz@nsula.edu to arrange a site visit.

DESCRIPTION

BIDDERS PLEASE FILL IN ALL BLANK SPACES AND SIGN BELOW

Terms will be and shipment will be received within days after receipt of order.

In compliance with and subject to the conditions thereof, the undersigned offers and agrees, if this bid be accepted within thirty (30) days from date of opening, to furnish any or all of the items (or sections) at the price set opposite each item (or section).

VENDOR NAME SIGNATURE AUTHORITY (Re: L.R.S. 39:1594(Act 121)

ADDRESS PRINTED OR TYPED NAME / TITLE

CITY, STATE, ZIP FEDERAL TAX IDENTIFICATION NUMBER (FIN)

TELEPHONE NUMBER EMAIL

DATE

ACCEPTANCE /AWARD

Date of Award and Execution

Recommendation:

Approved:

Ashlee Grayson, Director of Purchasing

Contract for Painting of Streets and Parking Lots for the Natchitoches, Leesville and Shreveport Campus

SB# 7663

mailto:purchasing@nsula.edu mailto:wohletz@nsula.edu

INSTRUCTIONS TO BIDDERS

1. Bid Forms

All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided, properly signed. Bids submitted in the following manner will not be accepted:

l. Bid contains no signature indicating intent to be bound;

2. Bid filled out in pencil; and

3. Bid not submitted on NSU’s standard forms.

Bids must be received at the address specified in the Invitation for Bids prior to bid opening time in order to be considered. Any bid received after bid opening time will be returned to sender unopened.

Telegraphic and fax alterations to bids received before bid opening time will be considered provided formal bid and written alteration have been received and time-stamped before bid opening time.

2. Submission of Bids

Firms/individuals who are interested in providing services requested under this ITB must submit a bid containing the information specified in this solicitation. The bid must be received in hard copy (printed) version by the Purchasing Office on or before (2:00 PM) Central Daylight Time on the date specified.

FAX or e-mail submissions are not acceptable. Bidders mailing their submittals shall allow sufficient mail delivery time to ensure receipt of their submittal by the time specified. The submitted bid must be delivered at the Bidder's expense to:

Attn: Ashlee Grayson Director of Purchasing Business Affairs/St. Denis Hall 200 Sam Sibley Drive Northwestern State University Natchitoches, Louisiana 71497

*****Submittals should have ITB #7663 clearly printed on all documents and shipping containers, failure to clearly label submittals may result in rejection. *****

For courier delivery, the street address above and the telephone number is (318-357-5716). It is solely the responsibility of each Bidder to ensure that their submittal is delivered at the specified place and prior to the deadline for submission. Submittals received after the deadline will not be considered.

NSU requests that (1) copy of the solicitation be submitted to the Purchasing Office at the address specified. The bid shall contain original signatures of those company officials or agents duly authorized to sign bids or contracts on behalf of the organization. A certified copy of a board resolution granting such authority shall be submitted if Bidder is a corporation. The bid with original signatures will be retained for incorporation in any contract resulting from this ITB.

3. Prices: The bidder must state the prices (written in ink, in figures) for which he proposes to furnish each item and shall show the total extended amount for each based on the quantities shown. In case, however, of conflict between the unit price and the extended amount, the unit price shall govern. Unit prices should be inclusive of any freight charges.

4. F.O.B: Bid should be FOB Destination/Agency, title passing upon acceptance of merchandise. Failure to comply with this requirement may disqualify your bid.

5. Standard of Quality: Any product or service bid shall conform to all applicable Federal and State laws and regulations and the specifications contained in the ITB. Unless otherwise specified in the ITB, any manufacturer’s name, trade name, brand, name, or catalog number used in the specifications is for the purpose of describing the quality level and characteristic required. Bidder must specify the brand and model number of the product offered in his bid. Bids not specifying brand and model number shall be considered as offering the exact products specified in the ITB.

6. Descriptive Information: Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations, descriptive literature, and technical data) sufficient for NSU Purchasing to evaluate quality, suitability, and compliance with the specifications in the ITB. Failure to submit descriptive information may cause bid to be rejected. Any change made to a manufacturer’s published specifications submitted for a product shall be verifiable by the manufacturer. If item(s) bid does not fully comply with specifications (including brand and/or product number), bidder must state in what respect the item(s) deviate. Failure to note exceptions on the bid form will not relieve the successful bidder(s) from supplying the actual products requested.

MANUFACTURER’S NUMBERS AND TRADE NAMES: Where the manufacturer’s product is named or specified, it is understood that “or equal” shall apply, whether stated or not. Such name and number are meant to establish the standard, type, quality, style, etc. Northwestern State University shall be the sole judge as to whether or not the equipment offered is equal to that specified.

7. Interpretation of Solicitation/Bidder Inquiries: If Bidder is in doubt as to the meaning of any part or requirement of this solicitation, Bidder may submit a written request for interpretation to the Buyer-of- Record at purchasing@nsula.edu. Written inquiries must be received in the NSU Purchasing Office no later than five (5) calendar days prior to the opening of bids and must clearly cross-referenced to the bid/solicitation/specification number in subject field of the email request.

No decisions or actions shall be executed by any Bidder as a result of oral discussions with any NSU employee or consultant. Any interpretation of the documents will be made by formal addendum only, issued by the NSU Purchasing Office, and mailed or delivered to all Bidders known to have received the solicitation. NSU shall not be responsible for any other interpretations or assumptions made by Bidder.

8. Bid Opening: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process. Bids may be examined 72 hours after request is made. Information pertaining to completed files may be secured by visiting Northwestern State University Purchasing during normal working hours. Written bid tabulations will not be furnished.

9. Award: Award will be made to the lowest responsible bidder, taking into consideration the quality of the products to be supplied, their conformity with specifications, the purposes for which they are required, and the time for delivery. Northwestern State University Purchasing reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities.

10. Purchase Order: If any bid or bids are accepted, an initial purchase order or orders for the entire number of units or part thereof, will be issued not later than thirty (30) days after receipt of bids by the Owner to the lowest bidder offering products which, in the opinion of the University, meet the requirements of these specifications.

mailto:purchasing@nsula.edu

11. Conditions of Purchase Orders: We will not in any manner be responsible for goods delivered or work done for our account without a written order. No allowance for boxing or crating. If you cannot fill order as directed, return for advice. Quantities in excess of the order may be returned or held subject to shipper’s order, expense and risk. By accepting the order, you hereby warrant that the merchandise to be furnished hereunder will be in full conformity with the specifications, drawing or sample and agree that this warrant shall survive acceptance of the merchandise and that you will bear the cost of inspecting merchandise rejected. Northwestern State University reserves the right to purchase additional quantities at the same price, terms, and conditions for a period of ninety (90) days from the date of order based upon vendor acceptance.

12. Inspection and Acceptance: Upon delivery of each item to the Agency, inspection of the item will be made by Northwestern State University, or their representative, at the point of delivery, or in special cases, at point of origin. Acceptance of the item will be made after inspection determines that all requirements of the specifications and the proposal have been met.

13. Reject: All rejected goods will be at seller’s risk and expense, subject to seller’s prompt advice as to disposition. Unless otherwise arranged all rejected goods will be returned and charged back including all transportation and handling costs. All packages must reflect the NSU purchase order number, or it will be refused and returned at vendor’s expense.

14. Payment Terms: Cash discounts for less than 30 days or less than 1% or greater than 5% will be accepted but will not be considered in determining awards. On indefinite quantity terms contracts, cash discounts will be accepted and taken but will not be considered in determining awards. Bids containing “payment in advance” or “COD” requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. Invoices shall be submitted to: Northwestern State University, Business Affairs, Accounts Payable Section, St. Denis Hall, Natchitoches, LA 7l497. We must pay from ORIGINAL, ITEMIZED invoices as required by the State Legislative Auditor.

15. U.S. Taxpayer Identification Number: Vendor must include an IRS Form W-9 and enter your taxpayer identification number in the appropriate space on the Specifications and Bid Form Page. For individuals and sole proprietors, this is your social security number. For other entities, it is your employer identification number. PAYMENT CANNOT BE PROCESSED WITHOUT YOUR TAX I.D.

NUMBER.

16. Taxes: The State is exempt from sales/use tax. Vendor is responsible for including all applicable taxes in the bid price.

17. New Products: Unless specifically called for in the ITB, all products for purchase must be new, never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered for purchase unless otherwise specified in the ITB. The manufacturer’s standard warranty will apply unless otherwise specified in the ITB.

18. Contract Renewals: Upon Agreement of Northwestern State University Purchasing and the contractor, an open-ended requirements contract may be extended for 2 additional 12-month periods at the same prices, terms, and conditions. In such cases, the total contract term cannot exceed 36 months.

19. Contract Cancellation: Northwestern State University reserves the right to cancel this contract with thirty(30) days written notice.

20. Default of Contractor: Failure to deliver within the time specified in the bid will constitute default and may cause cancellation of the contract. Where the Northwestern State University Purchasing has determined the contractor to be in default, NSU Purchasing reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting.

21. Davis Bacon Act: The Davis-Bacon Act, United States Code, Title 40, Chapter 3, Section 276(a) requires all laborers and mechanics employed by contractors and subcontractors who work on construction projects financed federal assistance to be paid wages not less than those established by the Secretary of Labor for the locality of the project when required by federal grant program legislation.

22. Order of Priority: In the event there is a conflict between the Instructions to Bidders or General Conditions and the Special Conditions, the Special Conditions shall govern.

23. Applicable Law: All contracts shall be construed in accordance with governed by the laws of the State of Louisiana.

24. Discrimination and EEOC COMPLIANCE: The contractor agrees to abide by the requirements of the following as applicable: Title VI and VII of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act 1972, and contractor agrees to abide by the requirements of the Americans With Disabilities Act of 1990: Contractor agrees not to discriminate in its employment practices, and will render services under this contract without regard to race, color, religion, sex, national origin, veteran status, political affiliation, disabilities, or in accordance with KBB 2004-54 because of an individual’s sexual orientation. Any act of discrimination committed by Contractor, or failure to comply with these statutory obligations when applicable shall be grounds for termination of this contract.

25. Standard Preference:

A. In accordance with Louisiana Revised Statutes 39:1595, a preference not to exceed 10% may be allowed for paper and paper products manufactured or converted in Louisiana of equal quality. For paper supplied in wrapped reams, each carton and each individual ream shall be clearly labeled with the name of the manufacturer or converter and the location within Louisiana where such paper is manufactured or converted. For paper and paper products supplied in bulk or in other forms, the smallest unit of packaging shall be clearly labeled with the name of the manufacturer or converter and the location within Louisiana where such paper or paper product is manufactured or converted.

Do you claim this preference? Yes Specify Item Number(s)

Name and location within Louisiana where such paper or paper product is manufactured or converted:

26. Scope of Contract: Furthermore, submittal of any terms and conditions contrary to those of the State of Louisiana may cause your bid to be rejected. By signing this form terms and conditions which may be included in your bid are nullified, and contractor agrees that this contract shall be construed in accordance with and governed by the laws of the State of Louisiana.

27. Right to Audit: The Contractor agrees that the University and the Legislative Auditor of the State of Louisiana shall have access to, and the right to audit and examine, any pertinent books, documents, papers, and records of the Contractor related to this bid and any resulting contract agreement.

28. Official University Recognized Holidays: The following is a list of officially recognized University Holidays:

New Year’s Day Juneteenth Martin Luther King Day July 4th Mardi Gras Day Labor Day Good Friday Thanksgiving Day Memorial Day Christmas Day

29. Qualification of Bidder: NSU reserves the right to make inquiries and investigations as it deems necessary to determine the responsibility of any Bidder to perform the contract work. The Bidder shall furnish all information and data (including additional samples) for this purpose as NSU may request. The unreasonable failure of any Bidder to promptly supply information in connection with an inquiry may be grounds for a determination of non-responsibility.

Bids submitted are subject to provisions of the laws of the State of Louisiana including but limited to L.R.S.

1551-1736; Purchasing rules and regulations; executive orders; standard terms and conditions; special considerations; and specifications listed in this solicitation.

(Signature Authority/Title)

BIDDERS MUST SIGN IN INK

B. A preference not to exceed 10% may be allowed for products manufactured, produced, grown, or assembled in Louisiana of equal quality.

Do you claim this preference? Yes Specify Item Number(s)

Specify location within Louisiana where this product is manufactured, produced, grown, or assembled:

If so, do you certify that at least fifty percent (50%) of your Louisiana business workforce is comprised of Louisiana residents?

Yes: No:

[Note: If more space is required, include on separate sheet. Failure to specify above information may cause elimination from preferences. Preferences shall not apply to service contracts.]

I M P O R T A N T

Signature Authority: In Accordance with L.R.S.39:1594 (Act 121), the person signing the bid must be:

1. A current corporate officer, partnership member of other individual specifically authorized to submit a bid as reflected in the appropriate records on file with the Secretary of State; or

2. An individual authorized to bind the vendor as reelected by an accompanying corporate resolution, certificate, or affidavit; or

3. An individual listed on the State of Louisiana Bidder’s Application as authorized to execute bids.

By signing the bid, the bidder certified compliance with the above.

A Member of the University of Louisiana System

WE ARE AN EQUAL OPPORTUNITY UNIVERSITY

IMPORTANT NOTES:

1. VENDOR BIDDING ANYTHING OTHER THAN EXACT GOODS/SERVICES SPECIFIED IN

THESE SPECIFICATIONS SHOULD SUBMIT DESCRIPTIVE AND ILLUSTRATIVE

LITERATURE WITH BID FOR CONSIDERATION OF AWARD. FAILURE TO DO SO MAY BE

CAUSE FOR REJECTION OF BID.

2. ALL PRICES QUOTED ARE TO REMAIN FIRM UNTIL ALL DELIVERABLE GOODS OR

SERVICES ARE RENDERED TO AND ACCEPTED BY NORTHWESTERN STATE

UNIVERSITY.

3. IN THE EVENT OF EXTENSION ERRORS, THE UNIT PRICE ON THE BID FORM SHALL

PREVAIL.

4. NORTHWESTERN STATE UNIVERSITY ADHERES TO NET 30 PAYMENT TERMS. ALL

OTHER PAYMENT TERMS MUST BE DISCLOSED WITH BID. BE ADVISED THAT STRICTER

PAYMENT TERMS MAY BE CAUSE FOR REJECTION OF BID.

5. QUANTITIES ARE APPROXIMATE AND ARE NOT GUARANTEED BY THE UNIVERSITY.

THE UNIVERSITY RESERVES THE RIGHT TO INCREASE OR REDUCE QUANTITY AS

NEEDED IF IN THE BEST INTEREST OF THE UNIVERSITY.

6. THE UNIVERSITY RESERVES THE RIGHT TO AWARD PROPOSAL ON AN INDIVIDUAL

ITEM BASIS, A COMBINATION OF ITEMS BASIS, OR AS A TOTAL PACKAGE TO ONE

VENDOR, WHICHEVER IS IN THE BEST INTEREST OF THE UNIVERSITY.

7. BID SUBMISSIONS MUST DISCLOSE ALL FEES INCLUDING SHIPPING, HANDLING,

FREIGHT, FUEL SURCHARGES, ETC.. NO ADDITIONAL FEES WILL BE ACCEPTED AFTER

AWARD.

8. FAILURE TO COMPLY WITH ANY MANDATORY REQUIREMENTS SHALL BE CAUSE FOR

REJECTION OF BID.

9. VENDORS ARE ADVISED THAT ALL HARARDOUS PRODUCTS MUST BE ACCOMPANIED BY

A “HARZARDOUS MATERIALS DATA SHEET”. THIS SHEET MUST ALSO INCLUDE

SUGGESTED ANTIDOTES FOR INGESTION AND OTHER CONTACT.

10. ANY QUESTIONS ARISING FROM EITHER THE SPECIFICATIONS AND/OR JOBSITE VISIT

MUST BE ADDRESSED IN WRITING TO PURCHASING@NSULA.EDU AND WILL BE ANSWERED

VIA ADDENDUM.

11. NO ADDENDA WILL BE ISSUED WITHIN A PERIOD OF SEVENTY-TWO (72) HOURS PRIOR

TO THE DATE SET FOR THE RECEIPT OF BIDS EXCEPT AN ADDENDUM, IN NECESSARY,

POSTPOSING THE DATE OF RECEIPT OF BIDS OR CANCELLING THE REQUEST FOR BIDS.

12. TAX EXEMPTION: Northwestern State University is exempt from all Louisiana state and local sales and use taxes and will not pay taxes delineated on invoices for this or any other project. Northwestern State University is a tax-exempt State Agency. However, that tax-exempt status does not transfer to its contractors, subcontractors, suppliers or vendors for their use in purchasing project-related materials.

mailto:PURCHASING@NSULA.EDU

Exhibit A Insurance Requirements Contractor’s Liability Insurance

Proof of insurance will be required with the submission of the bid form.

Insurance coverage specified below shall be furnished with the following minimum limits:

Compensation Insurance: The contractor and subcontractors shall purchase and maintain during the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work here under by the contractor, its agents, representatives, employees or subcontractors.

A. Minimum Scope and Limits of Insurance

1. Worker’s Compensation

Worker’s Compensation insurance shall be in compliance with the worker’s compensation law of the state of the contractor’s headquarters. Employers’ liability is included with a minimum limit of $500,000 per accident/per disease/per employee. If work is to be performed over the water and involves maritime exposure, applicable LHWSCA, Jones Act, or other maritime law coverage shall be included and the employer’s liability limit increased to a minimum of $1,000,000. A. M. Best’s insurance company rating requirement may be waived for worker’s compensation coverage only.

2. Commercial General Liability

Commercial general liability insurance, including personal and advertising injury liability, shall have a minimum limit per occurrence of $1,000,000 and minimum general aggregate of $2,000,000. The Insurance Services Office (ISO) Commercial General Liability Occurrence Form CG 00 01 (current form approved for use in Louisiana), or equivalent, is to be used in the policy. Claims-Made form is unacceptable.

3. Automobile Liability

Automobile liability insurance shall have a minimum combined single limit per occurrence of $1,000,000. ISO Form Number CA 00 01 (current form approved for use in Louisiana), or equivalent, is to be used in the policy. This insurance shall include third-party bodily injury and property damage liability for owned, hired and non-owned automobiles.

B. Deductibles and Self-Insured Retentions

Any deductible or self-insured retentions must be declared to and accepted by the Agency. The contractor shall be responsible for all deductibles and self-insured retentions.

C. Other Insurance Provisions

The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverages

a. The agency, its officers, agents, employees, and volunteers shall be named as an additional insured as regards negligence by the contractor. ISO Form CG 20 10 (current form approved for use in Louisiana), or equivalent, is to be used when applicable. The coverage shall contain no special limitations on the scope of protection afforded to the agency.

b. The contractor’s insurance shall be primary as respects the agency, its officers, agents, employees, and volunteers. Any insurance or self-insurance maintained by the agency shall be excess and non-contributory of the contractor’s insurance.

c. Any failure of the contractor to comply with reporting provisions of the policy shall not affect coverage provided to the agency, its officers, agents, employees, and volunteers.

d. The contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the policy limits.

2. Workers Compensation and Employer’s Liability Coverage The insurer shall agree to waive all rights of subrogation against the agency, its officers, agents, employees, and volunteers for losses arising from work performed by the contractor for the agency.

3. All Coverages

a. Coverage shall not be cancelled, suspended, or voided by either party (the contractor or the insured) or reduced in coverage or in limits except after thirty (30) days’ written notice has been given to the agency. Ten-day written notice of cancellation is acceptable for non-payment of premium. Notifications shall comply with the standard cancellation provisions in the contractor’s policy.

b. Neither the acceptance of the completed work nor the payment thereof shall release the contractor from the obligations of the insurance requirements or indemnification agreement.

c. The insurance companies issuing the policies shall have no recourse against the agency for payment of premiums or for assessments under any form of the policies.

d. Any failure of the contractor to comply with reporting provisions of the policy shall not affect coverage provided to the agency, its officers, agents, employees, and

D. Acceptability of Insurers

All required insurance shall be provided by a company or companies lawfully authorized to do business in the jurisdiction in which the project is located. Insurance shall be placed with insurers with an A.M. Best’s rating of A-:VI or higher. This rating requirement may be waived for worker’s compensation coverage only.

If at any time an insurer issuing any such policy does not meet the minimum A. M. Best rating, the contractor shall obtain a policy with an insurer that meets the A. M. Best rating and shall submit another certificate of insurance as required in the contract.

E. Verification of Coverage Contractor shall furnish the agency with certificates of insurance reflecting proof of required coverage. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind Coverage on its behalf. The certificates are to be received and approved by the agency before work commences and upon any contract renewal thereafter.

In addition to the certificates, contract shall submit the declarations page and the cancellation provision endorsement for each insurance policy. The agency reserves the right to request complete certified copies of all required insurance policies at any time. Upon failure of the contractor to furnish, deliver, and maintain such insurance as above provided, this contract, at the election of the agency, may be suspended, discontinued, or terminated. Failure of the contractor to purchase and/or maintain any required insurance shall not relieve the contractor from any liability or indemnification under the contract.

F. Subcontractors

Contract shall include all subcontractors as insureds under its policies or shall be responsible for verifying and maintaining the certificates provided by each subcontractor.

Subcontractors shall be subject to all of the requirements stated herein. The agency reserves the right to request copies of subcontractor’s certificates at any time.

G. Workers Compensation Indemnity

In the event contractor is not required to provide or elects not to provide workers compensation coverage, the parties hereby agree that contractor, it’s owners, agents, and employees will have no cause of action against, and will not assert a claim against, the State of Louisiana, it’s departments, agencies, agents and employees as an employer, whether pursuant to the Louisiana Worker’s Compensation Act or otherwise, under any circumstance be, or considered as, the employer or statutory employer of contractor, it’s owners, agents, and employees. The parties further agree that contractor is a wholly independent contractor and is exclusively responsible for its employees, owners, and agents. Contractor hereby agrees to protect, defend, indemnify, and hold the State of Louisiana, its departments, agencies, agents and employees harmless from any such assertion or claim that may arise from the performance of this contract.

H. Indemnification/Hold Harmless Agreement

Contractor agrees to protect, defend, indemnify, save, and hold harmless, the State of Louisiana, all state departments, agencies, boards, and commissions, it’s officers, agents, servants, employees, and volunteers, from and against any and all claims, damages, expenses, and liability arising out of injury or death to any person or the damage, loss, or destruction of any property which may occur, or in any way grow out of, any act or omission of contractor, its agents, servants, and employees, or any and all costs, expenses and/or attorney fees incurred by contractor as a result of any claims, demands, suits or causes of action, except those claims, demands, suits, or causes of action arising out of the negligence of the State of Louisiana, all state departments, agencies, boards, commissions, it’s officers, agents, servants, employees, and volunteers. Contractor agrees to investigate, handle, respond to, provide defense for and defend any such claims, demands, suits, or causes of action at its sole expense and agrees to bear all other costs and expenses related there to, even if the claims, demands, suits, or causes of action are groundless, false or fraudulent.

SCOPE OF WORK

SCOPE OF WORK:

The intent of the contract is to provide for performance and completion of the work described. The Contractor shall furnish all labor, materials, equipment, tools, transportation and supplies required to complete the work in accordance with the plans, project specifications and terms of contract.

DESCRIPTION OF WORK:

This work shall consist of furnishing and applying traffic paint in accordance to plans and specifications. This will include street striping, parking lots, curbs and crosswalks. The traffic paint shall be either quick dry alkyd or water-based traffic paint complying with Table #1015-11 or Table #1015-12.

SPECIAL PROVISIONS

1.1 INTENT OF PLANS AND SPECIFICATIONS It is the intent of the plans and specifications to describe the necessary equipment and work procedures. Failure of the plans and specifications to include any necessary component or wok procedure to obtain a complete and workable system shall in no way limit the Contractor’s responsibility to furnish and install such necessary items for a complete and workable system.

1.2 CONTRACTOR’S UNDERSTANDING It is understood and mutually agreed that by submitting a proposal the Contractor acknowledges that he has carefully examined all documents pertaining to the work, the location, accessibility and general character of the site of the work and all existing buildings and structures within and adjacent to the site, and has satisfied himself as to the nature of the work, the condition of existing buildings and structures, the conformation of the ground, the character, quality and quantity of the material to be encountered, the character of the equipment, machinery, plant, and any other facilities.

1.3 HOLD HARMLESS CLAUSE The Contractor agrees to indemnify and hold harmless the Owner against any claim or cause of action of any type or nature whatsoever arising out of or connected with the carrying out of this contract and to defend all suits against the Owner arising out of same except for such liability which may arise from the negligent acts of the Owner through its agents or employees.

1.4 PRE-WORK CONFERENCE Prior to beginning construction, a pre-work conference will be held between the Contractor and the Owner to reach agreements relating to responsibilities and procedures of each interested party to see that the project is installed according to the approved plans and specifications and the conditions under which disbursements for construction costs are authorized and will be paid.

This meeting will be prearranged by the Owner.

1.5 CHANGES AND INCREASED OR DECREASED QUANTITIES OF WORK The Owner reserves and shall have the right to make such changes, from time to time, in the plans, the character, or quantity of the work as may be considered necessary or desirable to complete fully and acceptably the proposed construction in a satisfactory manner, provided such alterations do not change the total cost of the project, based on the originally estimated quantities and the unit prices bid, by more than 25 percent, and provided further that such alterations do not change the total cost of any major item, based on the originally estimated quantities and the unit price bid, by more than 25 percent. (A major item shall be construed to be any item, the total cost of which is equal to or greater than 10 percent of the total contract amount, computed on the basis of the proposal quantity and the contract unit price).

Should it become necessary, for the best interest of the Owner, to make changes in excess of that herein specified, the same shall be covered by change order issued in accordance with the General Conditions. Should any changes be made as provided herein, the Contractor shall perform the work as altered, increased, or decreased at the contract unit price or prices.

1.6 RIGHT-OF-WAY The Owner will furnish the Contractor with all necessary right-of-way for the prosecution of his work. The right-of-way herein referred to is understood to mean only the permission to use and pass through the location, street or highway or through any public or private property. The Contractor is responsible for relocation of any wires, lamps or other overhead surface or underground construction which may interfere with the operation or movement of the Contractor’s equipment.

The Contractor shall arrange for the removal of any structure or construction made necessary by the use of any machine or facility employed by him and shall be responsible for and pay all costs of changing or moving such structures.

The Contractor shall not enter on or occupy with men, tools, equipment or material, any ground outside the property of the Owner, right-of-way or special use area without the written consent of the Owner of such ground.

Other contractors or employees or agents of the Owner may for all purposes enter upon the work and premises used by the Contractor, and the Contractor shall conduct his work so as not to impede unnecessarily any work being done by others on or adjacent to the site. The Owner has not made any provisions for access other than those indicated on the drawings and at public roads. The Contractor shall make his own arrangements for any additional access he may require.

The Contractor is advised that private right-of-way along the highways and roads will be obtained by the Owner when possible. Where right-of-way cannot be obtained, the Contractor shall install utility mains in the highway right-of-way. No additional compensation will be paid the Contractor for moving from private to highway right-of-way or from highway to private right-of-way.

1.7 LAYOUT OF WORK The Contractor shall, at his own expense, layout the work. The Contractor shall coordinate his activities with the Owner prior to beginning construction.

1.8 RECORD DRAWINGS The Contractor must maintain, on the job site, a complete set of plans and specifications corrected to the actual locations, sizes, depth, etc. of all facilities constructed. This information is to be provided to the Owner as Record Drawings before acceptance of the project work.

1.9 CONTRACTOR RESPONSIBILITY FOR SUBCONTRACTORS OR SUPPLIERS The Contractor shall be fully responsible to the Owner for the acts and omissions of his Subcontractors or Suppliers, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him. Acts and omissions, delays, etc., attributable to and within the control of a Subcontractor or Supplier shall be deemed to be within the control of the Contractor.

1.10 SITE MAINTENANCE The Contractor shall keep the site clean of debris. Materials shall be stored and protected against damages.

1.11 CONTRACTOR’S CONTINUING OBLIGATION Contractor’s obligation to perform and complete the work in accordance with the Contract Documents shall be absolute. Neither recommendation of any progress or final payment by Owner, nor the issuance of a Certificate of Substantial Completion, nor any payment by Owner to Contractor under the Contract Documents, nor any use or occupancy of the work or any part thereof by Owner, nor any act of acceptance by Owner nor any failure to do so, nor any review and approval of a Shop Drawing or sample submission, nor the issuance of a Certificate of Final Acceptance, nor any correction of defective work by Owner will constitute an acceptance of work not in accordance with the Contract Documents or a release of Contractor’s obligation to perform the work in accordance with the Contract Documents.

1.12 GUARANTY/WARRANTY This provision is intended to clarify the Contractor’s responsibility for guaranty and warranty of the work. The Contractor’s guarantee is extended to all work performed and all equipment, materials and supplies incorporated into the project. The Contractor shall require that all Subcontractors and Suppliers warrant and guarantee their work, equipment, materials or supplies to the Contractor the same as and concurrently with the Contractor’s guaranty/warranty to the Owner beginning on the date of Substantial Completion and continuing for the term specified by the Contract Documents. This requirement in no way implies that the Owner has any direct contractual relationship with subcontractors or suppliers.

1.13 NOTIFICATION TO OWNER During key items of the project the Owner will be required to visit the project site to observe construction. Contractor shall provide Owner a minimum of 24-hour prior notice of anticipated concrete pours.

1.14 RESTORATION OF DAMAGED AREAS At a minimum, the Contractor shall return all disturbed areas to their original condition. Contractor shall seed and fertilize all disturbed areas. Areas disturbed on slopes greater than 4:1 shall be restored with slab sod that matches the adjacent grass. There will be no direct pay for this work on this project.

1.15 EXCAVATED MATERIAL Northwestern State University will require that the Contractor haul off the excavated material.

1.16 DEBRIS DISPOSAL All unusable materials resulting from the work shall become the property of the Contractor and shall be removed from the job site.

1.17 CONSTRUCTION INSPECTION The Contractor shall coordinate his construction schedule with the Physical Plant Department of Northwestern State University that an inspector will be on the job at critical times during construction.

1 .18 UTILITY POLES The Contractor’s attention is directed to the various overhead telephone and power lines existing throughout the contract area. The Contractor, prior to commencement of construction, shall take all appropriate safety steps to see that these lines are secured from contact or physical damage during construction. The Contractor is advised to visit all areas of the contract work and evaluate the expenses involved in completing the contract work alongside and under these existing utilities, as with the exceptions listed hereinafter, no additional compensation will be considered for any required relocation, temporary support, protection or other costs involved with or about these facilities, it being understood that all costs related to these facilities shall be included in the unit prices bid in the Bid Schedule for associated items of work.

1.19 MAINTENANCE OF TRAFFIC The Contractor shall provide for and maintain traffic at all times during construction of this project. He shall also conduct his operations in such a manner as to cause the least possible interference.

The Contractor shall be responsible for providing and erecting all necessary temporary barricades, warning signs, lights, and flagmen needed during construction.

1.20 CONTRACTOR CERTIFICATION The Contractor shall furnish prior to ordering materials and equipment for construction a comprehensive list of all proposed materials and equipment to be supplied, name of manufacturer, and specifications of which material and equipment complies. The Contractor shall issue a certification that all materials and equipment furnished will comply with the specifications.

1.21 EROSION CONTROL The Contractor shall provide Erosion Control Systems as required by the state and federal law.

TECHNICAL SPECIFICATIONS

Pavement Markings

EQUIPMENT:

The selection of proper equipment to produce satisfactory results shall be the responsibility of the Contractor.

Safety for all operations shall be first and foremost. Operation of the unit shall be such that paint will not be spattered or blown on nearby surfaces, nor roadway traffic. The operation shall include a trailing vehicle equipped with a flashing arrow or signal.

SURFACE PREPARATION:

Surfaces to be striped shall be cleaned of materials that may reduce adhesion of paint to road surface. Surfaces shall be kept clean and dry at the time of application of paint.

WEATHER LIMITATIONS:

No paint striping shall be done when the pavement surface is not thoroughly dried, when the air is foggy or misty, when the air or surface temperature is below 50˚F (10˚C), or when wind or other conditions causes a film of dust to be deposited on the surface after cleaning and before striping can be done or causes displacement of striping material.

APPLICATION:

The longitudinal joint or existing centerline stripe shall be used in determining the location of the centerline of new striping. In the absence of a longitudinal joint or existing stripe, the location of the centerline of new striping shall be located by the Contractor. Immediately before application, paints shall be agitated and mixed thoroughly to a uniform consistence, free from lumps or agglomerates. Paints shall be kept covered to retain volatiles. Paints shall not be thinned without approval.

Paint shall be applied at the rate required to provide striping of the specified width at a thickness of 15 wet mils (380 wet um).

TOLERANCE:

A four-inch (4”) width shall be maintained with a tolerance of +1/2 inch and -1/8 inch, provided the variation is gradual. Longitudinal painted lines shall not deviate from established alignment by more than 1 inch, provided the variation does not increase or decrease at the rate of more than ½ inch in 25 feet.

PROTECTION OF MARKINGS:

Traffic shall be prevented from crossing a wet stripe. The contractor shall use flaggers or other methods to prevent traffic from crossing the wet stripe or adjust the operation.

PROTECTION OF TRAFFIC:

The Contractor shall furnish and place all necessary temporary warning and directional signs to direct and protect the traveling public during striping operations. The pavement striping equipment shall move in the direction of normal traffic flow. The trailing vehicle shall be equipped with an approved arrow board for directing traffic to the appropriate side during the roadway when striping equipment is not in operation.

PROTECTION OF TRAFFIC:

The Contractor shall furnish and place all necessary temporary warning and directional signs to direct and protect the traveling public during striping operations. The pavement striping equipment shall move in the direction of normal traffic flow. The trailing vehicle shall be equipped with an approved arrow board for directing traffic to the appropriate side during the roadway when striping equipment is not in operation.

ACCEPTABLE PAINT SPECIFICATIONS

• TRAFFIC PAINT:

The Contractor shall have the option of furnishing either alkyd or water-borne traffic paint; however, the same type paint shall be used throughout the project. Each paint container shall bear a label with the name and address of manufacturer, trade name or trademark, type of paint, number of gallons, batch number and date of manufacture.

Paints shall be approved products listed in the DOTD Qualified Products list # 36, shall show no excessive settling, caking or increase in viscosity during 6-months of storage, and shall be readily stirred to a suitable consistency for standard spray-gun application.

An infrared curve shall be generated in accordance with DOTD TR 610 and compared with the standard curve made during the initial qualification process.

ALKYD TRAFFIC PAINT: If Alkyd paint is used by contractor, then this material must be a rapid-setting compound suitable for use with hot application equipment. The material shall meet the requirements of Table 1015-9:

REQUIREMENTS

Property Test method Min Max Weight, kg/L ASTM D 1475 1.5 ----- Viscosity @ 25* C, Krebs Unit ASTM D 562 85 115 Dry to No Pick Up, S ASTM D 711 ---- 180 Directional Reflectance, % ASTM E 97 White 90 ----- Yellow 50 ----- Bleeding Fed. Spec. TT-P-115 Pass Total Solids, % by mass ASTM D 1644, Method A 70 ----- Film Shrinkage 1 - footnote Pass Hiding Power 2 - footnote Pass Pigment, % ASTM D 2371 50 55 Non-volatiles in Vehicle, % by mass ASTM D 215 35 ----- Flexibility Fed. Spec. TT-P-1952 Pass Pigment Composition 3 - footnote Pass

Footnotes:

1. Film Shrinkage: with a film applicator, cast a wet film with a thickness of 30 mils (750 um) over a smooth glass plate. Allow sample to cure at room condition for up to 4 to 5 hours. Using a micrometer, measure the plate thickness before the film is cast using five measurements to obtain an average. The cured film shall have a minimum thickness of 12 mils (300 um).

2. Hiding Power: the paint shall have a wet hiding power of at least 350 square feet per gallon (8.6 m2/L).

The compound shall have sufficient hiding power to cover any pavement when applied at a wet film thickness of 15 mils (375 um).

3. Pigment Composition: White paint shall contain at least 1.5 lbs. (180 g) of titanium dioxide (Ti02) pigment per gallon as determined using DOTD TR 523 with at least 92 percent Ti02 content. The ti02 shall comply with ASTM D 476. Yellow paint shall contain at least 1.3 lbs. (160 g) of medium chrome yellow pigment per gallon (L) as determined using DOTD TR 523. Medium chrome yellow pigment shall comply with ASTM D 211, Type III.

WATER BORNE TRAFFIC PAINT: If water borne traffic paint is used, material shall be a rapid setting waterborne compound suitable for use with hot application equipment. The material shall meet the requirements of Table 1015-10:

REQUIREMENTS

Property Test method Min Max pH ASTM E 70 9.9 ----- Viscosity, at 25*C Krebs Unit ASTM D 562 78 95 Drying Time, Minutes 1-footnote ASTM D 711 ----- 10 Total Solids, % by mass ASTM D 2369 73 79 Percent Pigment 2-footnote ASTM D 3723 55 62 Non-volatiles in Vehicle, % by wt. ASTM D 215 43 ----- Weight per gallon, lb/gal ASTM D 1475 ----- ----- White 13.7 ----- Yellow 13.7 ----- Daylight Reflectance, % ASTM E 1349 ----- ----- White 80 ----- Yellow 50 ----- Fineness of Grind ASTM D 1210 3 ----- Color 3-footnote Pass Shelf Life, months 12 ----- Pigment Composition 4-footnote Pass Infrared Spectroscopy (IR) DOTD TR 610 Pass

Footnotes:

1. Drying time to no tack: paint applied at 15 mils (375 um) wet on the road surface with paint heated to

120-150 degrees F (50-65 degrees C) shall not show tracking when a standard size automobile crosses in a passing maneuver at 3 minutes.

2. No theoretical empirical factor shall be applied in determining the percentage of paint. Percent pigment shall not be calculated by adding back the burned-off organic constituents of the pigment.

3. Color (without glass beads): yellow paint shall comply with the requirements of Table 1015-11 when tested in accordance with ASTM E 1349. White shall be a clean, bright, un-tinted binder.

TABLE 1015-11

Water Borne Traffic Paint Color Specification Limits (Daytime)

COLOR 1 2 3 4

X Y X Y X Y X Y Yellow .493 .473 .518 .464 .486 .428 .469 .452

The four pairs of chromaticity coordinates determine the acceptable color in terms of the CIE 1931 Standard Colorimetric System measured with Standard 2-degree Observer and Standard Illuminant D 65.

4. The white paint shall contain a minimum of 1.0 pound per gallon (120 g/L) of titanium dioxide (Ti02) as determined using DOTD TR 523. The titanium dioxide shall comply with ASTM D 476.

5. Contractor shall provide a submittal on blue and red traffic paint as well as the white and yellow describe above. Blue and red shall be of similar quality and standard as the white and yellow and shall be the standard blue used for designating handicapped parking areas and red shall be a standard red used for designating fire lanes.

State of Louisiana Department of Transportation and Development

Qualified Products List 36

TRAFFIC PAINT

Product Source Code Product Source

3640 LAW-21-M-36 White Ennis Paint, Inc.

3641 LAY-21-M-36 Yellow 1509 S. Kaufman St.

Ennis, TX 75119

3634 Hotline White BP-12243 The Sherwin Williams Co.

3636 Hotline Yellow BP-12242 2523 Hollins Ferry Road Baltimore, MD 21230

3638 Hotline White BP-12243 The Sherwin Williams Co.

3639 Hotline Yellow BP-12242 404 East Mallory Avenue 3644 TM 2361 Lead-Free yellow Memphis, TN 38109

Note: For Blue and Red paint see item 5 under Footnotes.

Leesville/Ft.Johnson

Shreveport Campus

BID FORM

Item

Description Quantity Units Unit Price Total Price

1 Mobilization

1 Each $

2 Double Center Line Sam Sibley Drive

3,846 Linear Feet

3 Double Center Line South Jefferson Street

6,970 Linear Feet $ $

4 Double Center Line Central Avenue

3,222 Linear Feet $ $

5 Double Center Line Caspari Street

2,565 Linear Feet $ $

6 Double Center Line Tarleton Drive

4,712 Linear Feet $ $

7 Double Center Line University Place Drive

3,003 Linear Feet $ $

8 Double Center Line University Place Connector Road

1,245 Linear Feet $ $

9 Double Center Line Greek Hill Road

911 Linear Feet $ $

10 Double Center Line Organizational Drive

1,160 Linear Feet $ $

11 Double Center Line Caldwell Drive

1,342 Linear Feet $ $

12 Fire Lane Red

2,490 Linear Feet

13 Yellow Curbing

4,890 Linear Feet

14 4” line width “Hashed Zones” For no parking and loading Zones.

16,235 Linear Feet $ $

15 4” line width painted cross walks

56 Each $ $

16 12” Wide line on either side of brick in-lay cross walk

40 Each $ $

17 Turn Lane Arrows

12 Each $ $

18 Straight Arrows

111 Each $ $

19 Speed Bumps/ Humps

4 Each

20 2’ Wide Stop Bars

21 Crosswalk, scored landing (yellow)

22 Handicapped Parking Spaces (Blue)

140 Each $ $

23 Parking Spaces Warren…