50001-2580-2.pdf
PDF 137 KB Posted
- Solicitation number
- 50001-2580
- Issued by
- Winn Parish, Baton Rouge City, Louisiana
About this file
This is an Invitation to Bid (ITB) issued by the Board of Supervisors of Louisiana State University (LSU) for an Airboat/Outboard Charters Term Contract under solicitation RFQ-0000002580. The procurement seeks qualified boat transportation suppliers for the Department of Oceanography and Coastal Sciences to support equipment and personnel transport to coastal Louisiana wetland research sites. The contract will run from the award date through June 30, 2026, with options to renew for two additional 12-month periods. Bids are due on July 29, 2025, at 11:00 AM CT, covering three geographical areas: Terrebonne basin, Atchafalaya basin, and Barataria area. The solicitation includes three boat categories (Group A: Airboats, Group B: Outboard boats, and Group C: Larger Boats), with specific quantity requirements for each group.
The pricing structure allows bidders to submit proposals for one or multiple groups, but they must provide pricing for all items within selected groups. LSU intends to award on an all-or-none basis to the lowest responsible and responsive supplier for each group. Boats must meet detailed specifications, including passenger capacity, Louisiana Department of Wildlife and Fisheries registration, USCG equipment compliance, and pilot licensing requirements. The contract includes provisions for full-day rates and standby/rainout scenarios, with fuel to be invoiced separately based on actual miles traveled. Pilots must have certification through LDWF or U.S. Coast Guard, and the contract emphasizes flexibility for weather-dependent research activities. The scientific equipment to be transported weighs between 50-150 lbs, and the boats must be powered by 454 cubic inch engines or larger for Group B.
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| File | Type | Posted |
|---|---|---|
| 50001-2580-1.pdf | ||
| 50001-2580.pdf |
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Text version
INVITATION TO BID BID DUE DATE AND TIME
BOARD OF SUPERVISORS OF
LOUISIANA STATE UNIVERSITY
AND AGRICULTURAL & MECHANICAL COLLEGE
07/29/2025 11:00 AM CT
SOLICITATION RFQ-0000002580
SUPPLIER #
SUPPLIER NAME AND ADDRESS
RETURN BID TO
lsubids@lsu.edu
Buyer Alexandra Torres Huber
Buyer Phone +1 (225) 578-9398
Buyer Email atorre6@lsu.edu
Issue Date 07/09/2025
TITLE: AIRBOAT/OUTBOARD CHARTERS - TERM CONTRACT
Addendum 02: Notice is given to all parties that this Solicitation is amended by the University as stated herein. This Addendum is hereby made an official part of this Solicitation. See attached for supplier inquiry and response.
To Be Completed By Supplier
1. _______"No Bid" (sign and return this page only).
2. _______My Company does not wish to receive future solicitations for this spend category.
3. Specify your Delivery: To be made within ____________________ days after receipt of order.
4. If applicable, Supplier's Addendum Acknowledgement/Response:
As an authorized agent/signatory of the supplier, I/we acknowledge receipt of this Addendum, and _______submit no alterations/clarifications to our original bid.
_______submit superseding revisions/clarifications to our original bid as written herein or attached hereto.
General Instructions to Suppliers
1. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by LSU Procurement at the "Return Bid To" address stated above, until the specified due date and time.
2. Read the entire solicitation, including all terms, conditions and specifications.
3. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit price are to be initialed by the supplier.
4. Bid prices are to be quoted FOB LSU/Destination and inclusive of any and all applicable shipping and handling charges unless otherwise specified in the solicitation. Any invoiced delivery charges not quoted and itemized on the LSU purchase order are subject to rejection and non-payment.
5. Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is later.
6. By signing this solicitation, the supplier certifies compliance with all general instructions to suppliers, terms, conditions and specifications; and further certifies that this bid is made without collusion or fraud.
SUPPLIER NAME MAILING ADDRESS
AUTHORIZED SIGNATURE CITY, STATE ZIP
PRINTED NAME PHONE #
TITLE FAX #
E-MAIL FEDERAL TAX ID #
LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY Rev. 2/25
Solicitation 0000002580
Addendum 02
Supplier Inquiry and Response
Q1) Item # 13 Larger boat does not specify a location. Please advise.
A1) The larger boat can potentially be used at any of the study sites listed in the bid.
See attached for revised price sheet for Group C. If bidding Group C, this revised price sheet must be submitted with the bid response.
Q2) What kind of heavy equipment is needed for transportation? How much does it weigh?
A2) The equipment transported is scientific measuring devices that weigh anywhere between 50-150 lbs.
Q3) What kind of motor is required for group B?
A3) Boats must be powered with 454 cubic inch engines or larger.
Q4) Are we expected to assist in any installations or are we just providing transportation?
A4) Supplier will be providing transportation only.
Q5) How often are the trips going to be at night?
A5) There will be no night trips.
Q6) Will any trips be multi-day events?
A6) Yes, possibly.
Q7) When does this project start? This is an “as needed” contract that will start ASAP after award.
A7) This is an “as needed” contract that will start ASAP after award.
Q8) Will recovery trips be scheduled to retrieve materials/equipment before storms?
A8) Yes
Q9) What “Pilot Certification” are you looking for? Will the LDWF boater certification suffice?
A9) Yes. Pilots are required to have certification through LDWF- LA Department of Wildlife and Fisheries OR U.S. Coast Guard.
Group C Pricing – Revised per addendum 2- If bidding Group C, this price sheet must be submitted with the bid response
Item
Item Description Quantity Unit of Measure
Unit Price
Extended Price
13 Group C- Larger Boat, at least 21’ or longer, full day rate for Terrebonne basin, per attached specifications.
3 Day
14 Group C - Larger Boat, at least 21’ or longer, full day rate for Atchafalaya basin, per attached specifications.
3 Day
15 Group C - Larger Boat, at least 21’ or longer, full day rate for Barataria area, per attached specifications.
3 Day
16 Group C - Larger Boat, at least 21’ or longer, rainout/standby rate for Terrebonne basin, per attached specifications.
3 Day
17 Group C - Larger Boat, at least 21’ or longer, rainout/standby rate for Atchafalaya basin, per attached specifications.
3 Day
18 Group C - Larger Boat, at least 21’ or longer, rainout/standby rate for Barataria area, per attached specifications.
3 Day
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