5000 Gallon Self Contained Aboveground Tank Combined Synopsis Solicitation.pdf

FA480025Q0051

5000 Gallon Self Contained Aboveground Tank Combined Synopsis/Solicitation FA480025Q0051

IAW FAR 12.603

Requirement Title: 5000 Gallon Self Contained Aboveground Tank Solicitation Number: FA480025Q0051 North American Industry Classification System Code (NAICS): 332420– Metal Tank (Heavy Gauge) Manufacturing Size Standard: N/A Set-Aside: In accordance with FAR 19.000(b)(1)(ii) Small Business Set-Aside will be used for this requirement.

Solicitation Date: 12 September 2025 Response Deadline: 17 September 2025 no later than 1600 EST Point(s) of Contact: SrA Craig Gooden /craig.gooden@us.af.mil/ 757-764-4924

Margaret Young / margaret.young.6.@us.af.mil/ 757-225-5666

A. General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is issued as a Request for Quote (RFQ) IAW FAR Parts 12 and 13.

3. The solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular: FAC 2025-05 Defense Federal Acquisition Regulation Supplement: DFARS Change 01/17/2025 Department of the Air Force Federal Acquisition Regulation Supplement: DAFFARS Change 10/16/2024

B. Requirement Information

Description: The 1 MXSG has a requirement for a new 5000-gallon double-walled self-contained aboveground tank (SCAT), electric single phase self-priming centrifugal pump, basket strainer, cla-val single point nozzle, no less than 100’ of 1 1/2" hose reel and all associated hardware to enable defueling of aircraft enroute to maintenance and all additional characteristics listed in the Statement of Requirements (SOR) SCAT skid unit shall be complete at time of delivery identified in the SOR. The U.S. Air Force anticipates a Firm-Fixed Price contract.

Line Item Description Quantity Unit of Measure 0001 5000 Gallon SCAT, please see attached SOR for more details

1 EA

0002 Deliver NLT March 31, 2026

131 DANFORTH AVE BLDG 760

LANGLEY AFB VA 23665-2201

1 EA

Please respond to this RFQ by completing an itemized quote on company letterhead along with supporting specification sheets and pictures. Quotes are due no later than 16:00 EST on 17 September 2025. No late quotes will be accepted.

C. Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Quoters are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation.

Each quotations submitted will be evaluated separately.

(f) Late submissions.

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the quotation would not unduly delay the

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Contract award. The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter’s initial quotation should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more quoters if later determined by the Contracting Officer to be necessary. However, the Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one.

The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on award(s) resulting from this solicitation from the Contracting Officer.

https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

End of Addendum

D. Evaluation Criteria

FAR Provision 52.212-2, Evaluation – Commercial Product and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

a. Basis for Contract Award: Best Value. The Government intends to award a contract resulting from this RFQ to the vendor responsible whose quote conforming to the RFQ will be most advantageous to the Government, considering the factors listed in this provision.

1. In accordance with FAR 13.106-2, the Government will utilize comparative evaluations, and consider all offers received in response to this solicitation. The Government will identify from all evaluated quotes, readily discernible value indicators that fall within the parameters of price, and technical capability. Therefore, the Government reserves the right to select an awardee that provides benefit to the Government that exceeds the minimum outlined standards but is not obligated to do so.

Additionally, the Government is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the Government evaluation team. The Government prefers a 5,000-gallon SCAT meeting all specifications in the SOR and delivery/installation timeframes. If offers are received which meet all required specifications and the delivery timeframes, they will be considered for technical evaluation and award prior to consideration of offers exceeding 5,000-gallons while remaining under the 8,000-gallon maximum capacity requirement.

2. The Government award decision is not limited to the quote that only meets the minimum described in the technical factor and provides the lowest price. However, if no quotes received in response to the RFQ exceed the minimum criteria outlined in this provision, as determined by the Government evaluation team; then the Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision. Whose price can be determined both "fair and reasonable" and "realistic" by the Contracting Officer.

3. The Government intends to make an award without conducting discussions with vendors after the closure of the RFQ. Therefore, vendors should provide their best available pricing and technical quotes to the Government in their initial quote. However, the Government reserves the right to enter exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

b. Evaluation Factors: The following factors shall be used to evaluate quotes:

1. Price: At minimum; the vendor must provide pricing in accordance with the instructions outlined in 52.212-1. The vendor that provides the lowest price can be determined both "fair and reasonable" and "realistic" by the Contracting Officer may be given additional consideration for awardee selection. However, the Government is under no obligation to do so.

For the purposes of this evaluation, a price that is considered excessively high during the assessment of the quote in accordance with FAR 13.106-3 will not be regarded as "fair and reasonable." Additionally, a vendor’s quote that significantly deviates from current market pricing may indicate a lack of understanding of the contract requirements or pose an undue risk inherent in the vendor’s approach. Such quotes may be deemed "not realistic" unless the vendor can provide documentation demonstrating their ability to meet or fulfill the requirement.

2. Technical Capability: At minimum, the vendor must provide detailed specifications for the SCAT to be supplied in response to this RFQ, including how it meets the requirements outlined in the SOR and the proposed delivery timeframe. Please note, the Government is not obligated to award a purchase order to any vendor.

A key preference is for a 5,000-gallon SCAT that fully complies with all specifications in the SOR and can be delivered within the specified timeframe. Vendors that meet all the required specifications and delivery schedules will be considered for technical evaluation and potential award before considering quotes for tanks exceeding 5,000 gallons, as long as they do not exceed the maximum capacity of 8,000 gallons.

c. Options. Options are not applicable to this acquisition.

d. A written notice of award, sent via email or other means to the successful vendor within the designated acceptance period outlined in 52.212-1, will constitute a binding contract without the need for further action by either party. Prior to the expiration of the quote deadline, the Government may accept a quote (or part of a quote), even if discussions occur after its receipt, unless a written withdrawal notice is received before the award is made.

End of Addendum

E. Attachments

Attachment 1 – Statement of Requirement Attachment 2 – Applicable Clauses and Provisions.