50-U6900-24-CP361_082924 NM Foundation-NMSJEI SS.pdf.PDF

UNM Proposed Sole Source Form – Rev 04/07/2021

Proposed Sole Source Purchase Form Pursuant to New Mexico Procurement law, the UNM Purchasing Department will post your completed form on the UNM Sunshine Portal and the

State of New Mexico Procurement website for 30 days prior to purchase of the goods/services.

I. GENERAL INFORMATION. PLEASE PROVIDE THE FOLLOWING:

Date of Request 8/27/24 Requisition Number (If Applicable) Request Submitted by: Arthur Kaufman Title Vice President for

Community Health Department Office for Community Health Email akaufman@salud.unm.edu Phone 505-277-1936

Proposed Vendor NM Foundation/NM Social Justice and Equity Institute Amount $238,366.70 Vendor Address 8 Calle Medico, Santa Fe, NM 87505 Term of

Purchase 09/01/24-06/30/25

Buyer Team - See Commodity list at http://purchase.unm.edu/department-information/comm-code-listing.pdf Provide a basic description of goods/services to be provided:

Contractor will staff and supervise two Community Health Workers and two Partner HEROs to serve Older Adults in McKinley County. They will conduct community outreach in northwest New Mexico and provide assistance to Older Adults who need help accessing services and benefit programs. This effort will address social determinants of health using a culturally sensitive approach.

Why is this purchase needed?

There are many Older Adults in New Mexico who are eligible for benefit programs but are not accessing these services, due to stigma, structural barriers, lack of clarity about eligibility, need for support with application process, etc. There is a high level of need in northwestern New Mexico, creating higher numbers of health disparities and greater need for support services. The funder chose to focus on serving the northwest area of the state in hopes of improving health disparities in tribal communities. This project seeks to address these issues by providing culturally sensitive support to access benefit programs.

II. BASIS FOR SOLE SOURCE PROCUREMENT. CHOOSE APPLICABLE BOX(ES) AND

PROVIDE ADDITIONAL INFORMATION, AS REQUESTED:

☐ Proprietary item, technology or service only available from the proposed vendor. (Check box and describe proprietary component)

Due to the nature of the Health Equity and Social Connectedness Project, we were looking for organizations that have identified aims/goals/mission/vision that are aligned with this project, seek to improve the social determinants of health, and are able to offer a culturally sensitive approach in their work. We are limited to working with non-profit organizations that have an interest, ability, flexibility, staffing, experience, and understanding of the local population to be able to successfully provide this service in northwest New Mexico and tribal communities. There are a limited http://purchase.unm.edu/department-information/comm-code-listing.pdf number of non-profit organizations serving northwest New Mexico in this capacity. The New Mexico Social Justice and Equity Institute (NMSJEI) provides a culturally sensitive approach in their community work and has a deep understanding of the local population through working with community and building trust.

☐ Compatibility requirement with existing item, technology or service. (Check box and describe compatibility requirement) This project must be conducted by people who are familiar with and connected to the Navajo community and who are accustomed to serving Older Adults, including Veterans and Navajo elders.

☐ Renewal of support/maintenance/subscription of software, technology or other intellectual property. (Check box and describe)

☐ Other Basis for Sole Source: Please describe below:

We are requesting an exception because of the brief funding period for this project, and because of the additional approvals required through tribal councils of the Navajo Nation and the Navajo Nation Tribal IRB/ HRRB. We have successfully gained approval from the tribal councils and NN Tribal IRB/HRRB to partner with NM Foundation/ NM Social Justice and Equity Institute in the past, and believe that this project will be approved as well.

III. SUPPLEMENTAL DETAILS. PLEASE PROVIDE ADDITIONAL INFORMATION AS

REQUESTED BELOW:

Describe in detail the unique capabilities of the proposed vendor’s goods/service and/or personnel performing the work and why this constitutes the only source. Focus on what is unique about the goods/service and why no other vendor could meet your needs.

The New Mexico Social Justice and Equity Institute and its fiscal agent, the New Mexico Foundation, are willing to take on the unique scope of work required by this project. NMSJEI has the staffing capability, organizational capacity, and experience to serve the local community in a culturally sensitive way and to serve as the community partner for this project.

Describe the due diligence made to locate other possible sources including communications with other universities, communications with similar providers, web searches, yellow page searches, review of advertisements and trade publications, etc.

This project was presented to local community leaders during a meeting with the local health council and the local Health Extension Regional Office. There are few non-profit organizations in the area, and even fewer organizations that have the capacity to serve Older Adults in a culturally-sensitive manner and provide four staff members for this project.

List the other vendors who were contacted. Please describe the specs/qualifications/criteria that the other vendors were unable to satisfy.

This project was presented to the community through a local health council meeting.

Site requirements include:

o Serving Older Adults in a culturally sensitive manner o Ability to conduct outreach o Ability to provide bilingual services o Ability to work in places that are easily accessible to Older Adults o Organizational capacity to staff and supervise 2 Community Health Workers and 2 Partner HEROs o for a 10-month period.

o HIPAA compliance