50-M0087-24-EM111_Emergency Determination Digester Trans Pumps.pdf.PDF

CoSF Version 2 04.25.2023

City of Santa Fe Emergency Determination Form

The emergency procurement method may only be used as described in NMSA 1978, § 13-1-127 and in the City’s Procurement Manual XII.

The Department that makes an emergency procurement to plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event shall account for the money spent in making the procurement and report on that accounting to the City’s Finance Department Director within ninety days after the end of the contract or fiscal year in which the procurement was made, whichever comes first.

I. Department: Public Utilities, City of Santa Fe

Department Director: John Dupuis

Department Contact: P. Fred Heerbrandt, P.E.

Department Telephone Number: 505-955-4623

City of SF Chief Procurement Officer: Travis Dutton-Leyda, CPO

Telephone Number: (505) 629-8351

II. Name of Contractor: Falcon Environmental

Address of Contractor: P. O. Box 710, Frederick CO 80530

Amount of prospective contract: $95,394.00

Term of prospective contract: One Year

Location of Services:

III. Please thoroughly list the services (scope of work), construction or items of tangible personal property of the contract:

Replacement of two Digester Transfer Pumps: Boerger CL390 Rotary Lobe Pumps with Horizontal direct drive gear reducer and 10-HP motor mounted on a pump skid. The scope of work includes shipping and installation of the two pumps.

IV. Provide an explanation for the justification of the procurement including a description of the emergency condition(s) requiring use of emergency procurement and the practicable competition utilized in compliance with NMSA 1978, § 13-1-127.

The anaerobic digester has two transfer pumps. Currently both of these pumps are not functional. The loss of the transfer pumps hiders our ability to remove and dewater sludge from the digesters. With the existing lead time of 10 to 12 weeks from order to delivery, we need to expedite the order of these pumps to maintain digester and dewatering operations. Our other alternative procurement would be a sole source, since Falcon Environmental is an exclusive retailer for these pumps, but this would add at least 30 days to the procurement while being awarded to the same vendor.

V. Please describe what measures are being taken to minimize the duration and effect of this particular emergency procurement (for example: is the emergency only in place until a competitive process can be completed, etc.).

The emergency will only be in place until the pumps are procured.

VI. Describe what measures the Department will take in the future to prevent/mitigate use of emergency procurement under similar circumstances.

The Wastewater Division’s staff performs preventative maintenance on their rotating equipment but sometimes sudden catastrophic failures requiring replacement occur unexpectedly. When a redundant unit is already experiencing issues, this can result in an emergency replacement scenario to maintain operations.

The pumps being purchased will use a direct drive motor system, replacing the existing belt drive system. The direct drive system will be more reliable and require less maintenance.

Certified by:

City Chief Procurement Officer, Travis Dutton-Leyda Date

City Approval by:

Public Utility Department Director, John Dupuis Date

City Attorney, Erin McSherry Date

City Manager, John Blair Date

Finance Director, Emily Oster Date

Note: All emergencies must be posted to the SPD website:

https://www.generalservices.state.nm.us/statepurchasing/submit-emergency.aspx and the City of Santa Fe’s website:

https://santafenm.gov/finance-2/purchasing-1/solicitations

John Dupuis (Aug 19, 2024 12:28 MDT) Aug 19, 2024

Aug 19, 2024

John Blair (Aug 20, 2024 08:57 CDT) John Blair Aug 20, 2024

ALEXIS LOTERO (Aug 23, 2024 17:01 MDT) Aug 23, 2024

Aug 23, 2024

LOVATO, JOANN D.

Mayor Webber to sign for Emergency Procurements approved by the Governing Body.

https://www.generalservices.state.nm.us/statepurchasing/submit-emergency.aspx https://santafenm.gov/finance-2/purchasing-1/solicitations https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAgfJkaLegeKIeT9wec41Hm6NxgWLX5k4G https://adobefreeuserschannel.na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAgfJkaLegeKIeT9wec41Hm6NxgWLX5k4G https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAgfJkaLegeKIeT9wec41Hm6NxgWLX5k4G https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAgfJkaLegeKIeT9wec41Hm6NxgWLX5k4G https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAgfJkaLegeKIeT9wec41Hm6NxgWLX5k4G

ESTIMATE

Falcon Environmental Corp.

PO Box 710 Frederick, CO 80530 heidi@fecal.us 303-833-9998 www.fecal.us

Bill to

CITY OF SANTA FE

PURCHASING OFFICE

P.O. BOX 909

(include freight on all quotes)

SANTA FE, NM 87504-0909

Ship to

CITY OF SANTA FE

CITY OF SANTA FE WWTP

73 PASEO REAL

SANTA FE, NM 87507

(include freight on all quotes) truck deliveries require lift gate

Shipping info

Ship via: Best Way

Estimate details

Estimate no.: 2518 Estimate date: 07/24/2024 Expiration date: 09/24/2024

Sales Rep: AJP

# Product or service Description Qty Rate Amount

1. Pump Replacement of Digested Sludge Transfer Pumps

(STP-02 & STP-01)

Boerger CL390 Rotary Lobe Pump with in-line 10HP motor. Flanges from existing pump will be reused to allow change out with no piping changes.

*This pump is supplied with the Optimum Dual-rotors which are more wear resistant to grit and abrasive sludge. This rotor also has a higher fluid displacement which will allow the pump to operate at slower speed. The current pump runs at 318 RPM and the proposed pump will run at 283 RPM. This reduction in speed will result in longer life on the pump. This pump is also equipped with a in-line motor instead of the current belt & sheave setup. This setup is much more robust than a rubber belt system that requires constant monitoring for correct tension.

The in-line motor arrangment also provides balanced radial forces into the pump which increases pump life, when compared to a belt system that has high radial forces due to the nature of the setup. Falcon Environmental will provide removal of the existing pumps and install the new pumps.

Lead Time: 12 weeks

2 $47,697.00 $95,394.00

Total $95,394.00 mailto:heidi@fecal.us tel:303-833-9998 http://www.fecal.us/

DO NOT SCALE DRAWING

DRAWN

DATENAME

SIZE

A

DWG. NO.

SHEET 1 OF 1

THIRD-ANGLE PROJECTION

REVCHECKED

BOERGER, LLCPROPRIETARY AND CONFIDENTIAL

THE INFORMATION CONTAINED IN THIS

DRAWING IS THE SOLE PROPERTY OF

Boerger, LLC. ANY REPRODUCTION IN

PART OR AS A WHOLE WITHOUT THE

WRITTEN PERMISSION OF Boerger, LLC

IS PROHIBITED.

ALL DIMENSIONS IN INCHES

UNLESS OTHERWISE NOTED

TOLERANCES ± 1/2"

2860 Water Tower Place Chanhassen, MN 55317

TEL.: 612-435-7300

FAX.: 612-435-7301

SD-038-281

07/23/24

Model: CL 390 Gear: Nord - In-Line SK42-210TC Power: 10 HP mlindquist

20 7/8"

23 1/4" 44 11/16"

48 1/4"

11 5/8"

64 5/8"

23 3/4"

NOTE:

1. TOTAL WEIGHT = 973 LBS

12 11/16"

6 1/8"

CL390 Rotor Type I Performance Curve

0.0

0 PSI

30 PSI

60 PSI

90 PSI

8.6

0.0

120 PSI

0 50 100 150 200 250 300 350 400 450 500 550 600

P hp

Pump speed [rpm]

0 PSI

30 PSI

60 PSI

90 PSI

250.0

0.00.0

OP1: Municipal Waste Water, 1 cp

Santa Fe

Falcon Environmental

120 PSI

0 50 100 150 200 250 300 350 400 450 500 550 600

C ap ac ity

Q

U

S

IG

/m in

Pump speed [rpm]

Emergency Determination Digester Trans Pumps Final Audit Report 2024-08-24

Created: 2024-08-16

By: Paul Heerbrandt (pfheerbrandt@santafenm.gov)

Status: Signed

Transaction ID: CBJCHBCAABAAgfJkaLegeKIeT9wec41Hm6NxgWLX5k4G

"Emergency Determination Digester Trans Pumps" History Document created by Paul Heerbrandt (pfheerbrandt@santafenm.gov) 2024-08-16 - 7:50:48 PM GMT- IP address: 63.232.20.2

Document emailed to John Dupuis (jedupuis@santafenm.gov) for signature

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Document signing delegated to ALEXIS LOTERO (aclotero@santafenm.gov) by EMILY OSTER (ekoster@santafenm.gov) 2024-08-21 - 2:09:58 AM GMT- IP address: 178.27.179.6

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Document e-signed by ALEXIS LOTERO (aclotero@santafenm.gov) Signature Date: 2024-08-23 - 11:01:35 PM GMT - Time Source: server- IP address: 63.232.20.2

Document emailed to Travis Dutton-Leyda (tkduttonleyda@santafenm.gov) for signature

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Document e-signed by Travis Dutton-Leyda (tkduttonleyda@santafenm.gov) Signature Date: 2024-08-24 - 5:01:08 AM GMT - Time Source: server- IP address: 73.242.166.26

Agreement completed.

2024-08-24 - 5:01:08 AM GMT