50-80500-24-CP416_SS0130 - New Mexico Activities Association (NMAA) - Signed.pdf.PDF

2013 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge, and subsequently approved in writing by the State Purchasing Agent or, for Professional Services Agreements, the Secretary of the

Department of Finance and Administration. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency and/or the Contractor.

I. Name of Agency: New Mexico Department of Transportation (NMDOT)

Agency Chief Procurement Officer: Christina Baca – NMDOT Procurement Division

Telephone Number: 505-469-8800

II. Name of prospective Contractor: New Mexico Activities Association (NMAA)

Address of prospective Contractor: 6600 Palomas NE, Albuquerque, NM 87109 Amount of prospective contract: $239,980 (nonprofit)

Term of prospective contract: Execution date and expires 4 years from execution.

III. Please thoroughly list the services (scope of work), construction or items of tangible personal property of the prospective contract:

The Contractor agrees to perform the following professional services:

A. Will provide rotating banner ads on NMACT.ORG (tile, leader board, skyscraper, mobile) during the length of the contract (11.8 million page views during the 2023-24 School Year)

B. Will provide two full color ads in Twelve (12) State Championship Programs for the 2024-2028 School Year to include Swimming & Diving, Wrestling, Spirit, Basketball, Track & Field, Soccer, Volleyball, Baseball, Softball, Power Lifting, Cross Country, and Football.

C. Will have the opportunity for a promotional booth at Fourteen (14) NMAA Championship events (Approximately 275 Games) throughout the 2024-2028 School Year including State Championships for Swimming & Diving, Wrestling, Spirit, Basketball, Track & Field (A-3A & 4A – 5A), Baseball, Softball, Football, Cross Country, Volleyball, Power Lifting, Soccer, Golf, and Tennis.

Docusign Envelope ID: 400675DD-04A5-478B-88E2-C0B22A21E1FB

D. Will have a presence on the NMAA 24/7 Mobile App, where fans can experience everything about high school athletics to include standings, brackets, coverage of games and videos. New Mexico Department of Transportation will receive:

-Opportunity for One (1) Push Notification per month on the NMAA 24/7 Mobile

App

-One (1) Banner Ad in the NMAA 24/7 Mobile App

-Sponsor of the NMAA 24/7 Mobile App Teams Page for the months of

December, January, and February each year of the agreement NMAA will publish one (1) Facebook and one (1) Twitter post per month on NMAA Social

Media Pages to include Facebook and Twitter in alignment with a message or campaign approved through the Traffic Safety Division.

E. Will post One (1) Facebook and One (1) X post per month on NMAA Social Media

Pages (Facebook – 32.4k followers & Twitter 20.6k followers, Instagram 13.1k followers).

F. Will provide minimum of Three (3) Emails to the 160 NMAA Athletic Directors and

200 middle schools.

G. Will provide minimum of Three (3) Emails to the 7,000 NMAA coaches email list.

H. Will provide: 30 commercials (Min. of 1 commercial per show) in the weekly NMAA

High School Show “Game Time”. Thirty-eight (38) shows and will be re-broadcast/archived on NMAA Social Media accounts and YouTube channel.

I. Will provide LED sideline, Big Board, and video board logo presence at NMAA

Events at The Santa Ana Star Center, Dreamstyle Arena – The PIT, and Isotopes Park during championships for State Volleyball, Wrestling, Basketball, and Baseball.

J. Will provide min of One (1) Banner at all (14) NMAA Championship events.

K. Will provide a minimum of One (1) :30 in every NMAA State Championship broadcast on the NFHS Network. (Minimum of 398 commercials each year of agreement

L. Invoices: the Contractor shall submit quarterly invoices and reports on the last day of each month outlining program activities. Invoices shall include supporting documentation as requested by TSD

M. Annual Report: the Contractor shall submit a final report at the end of each contract-year, which will provide the TSD with the yearly activities to include number of likes and views on social media (Facebook and Twitter) and number of visitors to the NMAA website, and attendance at NMAA Championship games or other information as requested by the Department.

IV. Provide an explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

Prevention and educational messages communicated through a variety of venues are especially important in reaching people of all ages. New Mexico Department of transportation would like to partner with the New Mexico Activities Association (NMAA) to display messages or campaigns developed and approved by the Traffic Safety Division on the LED sideline, Big Board, and video board with Department provided information message at NMAA events.

V. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes the prospective contractor the one source capable of providing the required professional service, service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

NMAA is a private/non-profit organization formed in 1921 whose principle purpose is the regulation, direction, administration and supervision of interscholastic activities in the State of New Mexico. The NMAA is the sanctioning body for the State of New Mexico as designated by the Department of Education and prides itself in its leadership, providing educational and social experiences for the students and communities of New Mexico. The

NMAA has taken a leadership role nationally in several areas, including sportsmanship, media relations, coaches preparation, corporate development and interscholastic activities.

Because of this NMAA is the only entity with the capacity to reach this target audience.

VI. Provide a detailed, sufficient explanation of how the professional service, service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

NMAA is the only entity with the authority to manage the NM state middle and high school tournaments.

VII. Explain why other similar professional services, services, construction or item(s) of tangible personal property cannot meet the intended purpose of the contract.

NMAA is the only firm to date that we have found who meets the needs of Traffic Safety

Division for the specific underage drinking program because of their close affiliation with the Public Education Department and their ability to reach all schools in the state.

VIII. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;

reviewing telephone books and other advertisements; contacting similar service providers;

and reviewing the State Purchasing Agent’s vendor list. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract;

or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

NMAA is the only contractor we have found that has access to all schools across the state and the ability to assist the Department to educate New Mexico youth and their families on

Traffic Safety.

Certified by: Date:____________________

Agency Chief Procurement Officer

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:_______N/A_____________

_________N/A___________________________________

State Purchasing Agent

10/02/24

10/04/24

If this sole source relates to a procurement of general services:

1) the signature of the State Purchasing Agent on this form certifies the sole source has been posted for thirty (30) calendar days and has received no challenges;

2) the sole source is granted as of the date of signature by the State Purchasing Agent; and

3) the signature of the State Purchasing Agent on this form is the final signature required for this sole source procurement.

If this sole source relates to a procurement of professional services:

1) the signature of the State Purchasing Agent on this form certifies the sole source has been posted for thirty (30) calendar days and has received no challenge(s); and

2) the signature of the Cabinet Secretary of the Department of Finance and Administration

(below) is required; and

3) this sole source is granted as of the date of signature by the Cabinet Secretary of the

Department of Finance and Administration.

APPROVED: Date: ____________________

Cabinet Secretary Department of Finance and Administration

If this sole source is being submitted by a governmental agency or governmental entity not under the final authority of the State Purchasing Agent or the Department of Finance and

Administration, neither the State Purchasing Agent’s nor the Department of Finance and

Administration Secretary’s signature are required. Those signature lines may be removed from this form or marked as N/A.

NMAA PARTNERSHIP ASSET INCLUSIONS FOR NEW MEXICO DEPARTMENT OF TRANSPORTATION 2024-2028 Playfly Sports / NMAA

6600 Palomas Ave. NE Albuquerque, New Mexico 87109 www.nmact.org Phone: 888-820-6622 or 505-923-3110 Fax: 505-923-3114

1. New Mexico Department of Transportation will receive rotating banner ads on NMACT.ORG (tile, leader board, skyscraper, mobile) during the length of the contract (11.8 million page views during the 2023-24 Season) Asset Value = $5,995

2. New Mexico Department of Transportation will receive two full color ads in Twelve (12) State Championship Programs for the 2024-2028 Seasons to include Swimming & Diving, Wrestling, Spirit, Basketball, Track & Field, Soccer, Volleyball, Baseball, Softball, Power Lifting, Cross Country, and Football) Asset Value = $5,000

3. New Mexico Department of Transportation will have the opportunity for a promotional booth at Fourteen (14) NMAA Championship events (Approximately 275 Games) throughout the 2024-2028 Seasons including State Championships for Swimming & Diving, Wrestling, Spirit, Basketball, Track & Field (A-3A & 4A – 5A), Baseball, Softball, Football, Cross Country, Volleyball, Power Lifting, Soccer, Golf, and Tennis.

Asset Value = $10,000

4. New Mexico Department of Transportation will have a presence on the NMAA 24/7 Mobile App, where fans can experience everything about high school athletics to include standings, brackets, coverage of games and videos.

New Mexico Department of Transportation will receive:

- Opportunity for One (1) Push Notification per month on the NMAA 24/7 Mobile App

- One (1) Banner Ad in the NMAA 24/7 Mobile App

- Sponsor of the NMAA 24/7 Mobile App Teams Page for the months of December, January, and

February each year of the agreement

Asset Value = $6,000

5. New Mexico Department of Transportation will receive One (1) Facebook and One (1) Twitter post per month on NMAA Social Media Pages (Facebook – 32.4k followers & Twitter 20.6k followers, Instagram 13.1k followers).

Asset Value = $5,000

6. New Mexico Department of Transportation will receive minimum of Three (3) Emails to the 160 NMAA Athletic

Directors and 200 middle schools.

Asset Value = $5,000

7. New Mexico Department of Transportation will receive minimum of Three (3) Emails to the 7,000 NMAA coaches email list.

Asset Value = $5,000 http://www.nmact.org/

8. New Mexico Department of Transportation will receive :30 commercials (Min. of 1 commercial per show) in the weekly NMAA High School Show “Game Time”. Thirty eight (38) shows and will be re-broadcast/archived on NMAA Social Media accounts and YouTube channel.

Asset Value = $4,000

9. New Mexico Department of Transportation will receive LED sideline, Big Board, and video board logo presence at NMAA Events at The Santa Ana Star Center, Dreamstyle Arena – The PIT, and Isotopes Park during championships for State Volleyball, Wrestling, Basketball, and Baseball.

Asset Value = $5,000

10. Department of Transportation will receive min of One (1) Banner at all (14) NMAA Championship events. Asset

Value = $5,000

11. New Mexico Department of Transportation will receive a minimum of One (1) :30 in every NMAA State

Championship broadcast on the NFHS Network. (Minimum of 398 commercials each year of agreement) Asset

Value = $4,000

TOTAL INVESTMENT FOR THE NEW MEXICO DEPARTMENT OF TRANSPORATION FOR 2024 – 2028:

2024 - 2025 - $59,995 2025 - 2026 - $59,995 2026 - 2027 - $59,995 2027 - 2028 - $59,995

TOTAL INVESTMENT: $239,980

Certificate Of Completion Envelope Id: 400675DD04A5478B88E2C0B22A21E1FB Status: Completed

Subject: Complete with Docusign: SS0130 - New Mexico Activities Association (NMAA).pdf

Source Envelope:

Document Pages: 7 Signatures: 2 Envelope Originator:

Certificate Pages: 2 Initials: 0 Vanessa Sanchez

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-07:00) Mountain Time (US & Canada)

1120 Cerrillos Rd.

Santa Fe, NM 87505

Vanessa.Sanchez@dot.nm.gov

IP Address: 164.64.74.20

Record Tracking Status: Original

10/2/2024 9:40:04 AM

Holder: Vanessa Sanchez

Vanessa.Sanchez@dot.nm.gov

Location: DocuSign

Security Appliance Status: Connected Pool: StateLocal

Storage Appliance Status: Connected Pool: Department of Transportation Location: DocuSign

Signer Events Signature Timestamp Christina Baca

Christina.Baca@dot.nm.gov

Chief Procurement Officer

NMDOT

Security Level: Email, Account Authentication (None)

Signature Adoption: Uploaded Signature Image

Using IP Address: 164.64.74.20

Sent: 10/2/2024 9:48:07 AM

Viewed: 10/2/2024 10:09:54 AM

Signed: 10/2/2024 10:10:02 AM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Ricky Serna

Ricky.Serna@dot.nm.gov

Cabinet Secretary

NMDOT

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 164.64.74.20

Sent: 10/2/2024 10:10:03 AM

Viewed: 10/4/2024 2:01:52 PM

Signed: 10/4/2024 2:01:58 PM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

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Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/2/2024 9:48:07 AM

Envelope Summary Events Status Timestamps Certified Delivered Security Checked 10/4/2024 2:01:52 PM

Signing Complete Security Checked 10/4/2024 2:01:58 PM

Completed Security Checked 10/4/2024 2:01:58 PM

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