50-79000-24-01971_50-79000-24-01971 ATPS - Raton NM.pdf.PDF

2021 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge, and subsequently approved in writing by the State Purchasing Agent or, for Professional Services Agreements, the Secretary of the

General Services Department. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency and/or the Contractor.

I. Name of Agency: Department of Public Safety

Agency Chief Procurement Officer: Marilee Gallacher, SPSM, CPO

Telephone Number: 505-394-5669

Email: Marilee.Gallacher@dps.nm.gov

Agency Contact for this request: Leeann Montoya

Telephone Number: 505-477-1811

Email Address: leeann.montoya@dps.nm.gov

II. Name of prospective Contractor: Drivewyze, LTD.

SHARE Vendor Number (must be active): 0000075921

Address of prospective Contractor:

5425 Calgary Trail NW

Edmonton, Alberta

T6H-4J9, Canada

Contact Name, Telephone Number and Email Address:

Mark Savage, Director

Connected Truck Solutions

(303) 345-1422 mark.savage@drivewyze.com

Amount of prospective contract before tax: $210,602.00

Automated Tire Pressure System (ATPS) with Weigh-in-Motion-Raton, NM.

Estimated tax amount (tax is subject to change): $0.00

Term of prospective contract: 1 year

Note: For terms longer than one year, Request for Policy Exemption from DFA MUST be included.

Docusign Envelope ID: 9D509199-FC79-4440-8E98-89247CB1721C mailto:Marilee.Gallacher@dps.nm.gov mailto:leeann.montoya@dps.nm.gov mailto:mark.savage@drivewyze.com

III. Agency is required to state purpose/need of purchase and thoroughly list the services

(scope of work), construction or items of tangible personal property of the prospective contract (if this is an amendment request to an existing contract, include current contract number issued by SPD):

The Department of Public Safety’s (DPS) New Mexico State Police Commercial Vehicle

Enforcement Bureau (CVE) are requesting to obtain an Intelligent Imaging Systems (IIS)

Smart Roadside Automated Tire Pressure System (ATPS) with a new Weigh-in-Motion

(WIM) at Raton, New Mexico. The solution can be seamlessly integrated into the existing

Smart Roadside screening platform currently in use.

The addition of the ATPS will be part of the installation of a new double threshold quartz

WIM system. The ATPS is an addition of two sensors to the WIM array that will provide both weight compliance and tire defect detection.

IV. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

The criteria for performing this work are:

• Knowledge of the proprietary Intelligent Imaging Systems software on which the solution is based;

• Operations and maintenance support for a single, unified system meeting DPS requirements and enabling continuity of a critical public safety service;

• Access to the source code for the solution; and

• Ability to provide 24-hour-per-day, 365-days-per-year hotline support regarding the Smart Roadside solution.

V. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes the prospective contractor the one source capable of providing the required professional service, service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a

“sole source.”)

Intelligent Imaging Systems (IIS) is the owner of the source code of the Smart Roadside

Inspection Systems (SRIS) and is the only entity that can provide this service for their software. Only IIS technicians receive current field change notices and can update the software timely and on a regular basis. Their technicians receive current training as these updates occur, plus undergo an annual recertification process per manufacturer requirements. IIS is the only company to administer emergency response time in the event of system failure. IIS is the only manufacturer of parts for their equipment and is unique in having ready access to replacement parts.

VI. Provide a detailed, sufficient explanation of how the professional service, service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

The SRIS system was acquired by DPS for statewide implementation. SRIS is installed in

15 fixed locations. Over that time, the system has been modified to interface with all SRIS instruments used by DPS. SRIS Weigh-in-Motion (WIM) meets American Society for

Testing and Materials (ASTM), Type III, ASTM e 1318 site performance specifications and its integration supports end-to-end SRIS system testing, system adjustments, initial calibration, and scheduled calibration testing.

VII. Explain why other similar professional services, services, construction or item(s) of tangible personal property cannot meet the intended purpose of the contract.

Procurement of a new system cannot be an alternative to customization of the existing

SRIS. The requirements determination, development, testing, deployment, and training of

SRIS were a multi-year activity involving stakeholders from DPS’ CVE Bureau, New

Mexico Department of Transportation (NMDOT), United States Department of

Transportation (USDOT), and the vendor. A break in this service would present a collapse in business and safety continuity.

Currently, the SRIS provides:

• 94% decode rates for automated Commercial Vehicle Safety Alliance (CVSA) decal readers on the trucks;

• 93% decode rates for automated Hazmat placard readers on the trucks;

• 90% detection rate for automated thermal inspections for bad brakes and flat tires on the trucks;

• 96% decode rate for truck identification rates through a combination of automated Automatic License Plate Reader (ALPR) and USDOT readers at highway speeds; and

• 96% vehicle matching for the Vehicle Waveform Identification System tracks a vehicle at every point, from mainline exit to re-entry in the State of New

Mexico.

VIII. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet; contacting similar service providers; and reviewing the State Purchasing

Divisions’ Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact

(telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

No other available solution can meet NM DPS requirements without significant customization, or without introducing risk to continuity of a critical public safety function. Each possible alternative uses different proprietary content and algorithms that would require integration into a suite of authoritative data sources and equipment including a Thermal Inspection System, Automated License Plate Reader, Hazmat

Placard Identification System (HPIS), CVSA Safety Sticker Recognition (SSR), Advanced Lane Controllers, and Vehicle Waveform Identification (VWI).

Certified by:

____________________________________________ Date:____________________

Marilee Gallacher, Chief Procurement Officer

Agency Approval by:

____________________________________________ Date: ____________________

Jason R Bowie, Cabinet Secretary

APPROVED:

____________________________________________ Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the final authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy

Documentation for Courtesy Postings do not need to be submitted to SPD for approval.

Docusign Envelope ID: 9D509199-FC79-4440-8E98-89247CB1721C

12/19/2024

12/21/2024

I. Name of Agency: Department of Public Safety