50-35000-24-EM101_35000 GSD_Approved DOE FY25-005 Las Vegas Medical Center flooding.pdf.PDF

2022 Emergency Form

DOE2025-005

STATE OF NEW MEXICO

EMERGENCY DETERMINATION FORM

The emergency procurement method (NMSA 1978, Section 13-1-127) may only be used when the service, construction or item of tangible personal property procured:

1. is needed immediately to:

a. control a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; or

b. plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; and

2. cannot be acquired through normal procurement methods.

a. The agency entering into an emergency procurement should employ a competitive process to the extent practicable under circumstances.

The purchase or lease of heavy road equipment is not allowed under the emergency procurement statute.

The state purchasing agent or a central purchasing office that makes an emergency procurement shall outline its determination of the basis for the procurement and its selection of the contractor in writing and include the writing in the procurement file. (That writing can be made on this form.) Promptly thereafter:

• the state purchasing agent shall post notice of the procurement on its website; or

• the central purchasing office shall post notice of the procurement on its website, if it maintains one, and shall transmit the notice to the state purchasing agent for posting on the state purchasing agent's website.

NOTE: the state purchasing agent or a central purchasing office that makes an emergency procurement to plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event shall account for the money spent in making the procurement and report on that accounting to the legislative finance committee and the department of finance and administration within sixty days after the end of the fiscal year in which the procurement was made.

I. Name of Agency: General Services Department Agency Chief Procurement Officer: Crystal Bowers Telephone Number: 505.827.1771

II. Name of Contractor: Franken Construction Address of Contractor: 1025 Douglas Ave Las Vegas, NM 87701

SHARE # 0000049692

Docusign Envelope ID: F7EDACF2-6216-48A5-8ACA-DB82FBA4821F

MarkM Highlight

Amount of prospective contract: $ 52,441.88 including NMGRT

Funding of prospective contract: 93100 – A24I2041 – I2041– 92548 - 548900 Capital Project #: CP2500066

Term of prospective contract: 4 weeks

III. Thoroughly list the services (scope of work), construction or items of tangible personal property being procured:

The nature of this emergency declaration is to repair emergency grading, earth berm and cleanout of the existing catch basin caused by flooding at the New Mexico Medical Center in Las Vegas NM. This would cause a greater risk of more water damage and affect patients in the facility.

IV. Provide an explanation for the justification of the procurement including a description of the emergency condition(s) requiring use of emergency procurement and the practicable competition utilized in compliance with NMSA 1978, Section 13-1-127.

This was to repair emergency grading, earth berm and cleanout of the existing catch basin at NMBHI Facility in Las Vegas NM. The water damage to the facility is causing a health/safety risk. Equipment and Labor is included to repair the damage to the facility and to repair the storm water drainage issue. This is a Health/Safety risk to all public and staff in the building and must be corrected immediately.

V. Describe what measures are being taken to minimize the duration and effect of this particular emergency procurement (for example: is the emergency only in place until a competitive process can be completed, etc.).

This emergency procurement is in place to ensure that the water damage is repaired and sufficient drainage is restored and the repair takes place and is corrected and property can maintain its operability with safety defects mitigated for the health and safety of staff and public; if findings by vendor require a larger repair it will be presented to Capital Outlay committees for additional funding and corrective action.

VI. Describe what measures the Agency will take in the future to prevent/mitigate use of an emergency procurement under similar circumstances.

Facilities Management Division is working with its supporting Agencies to ensure preventative maintenance inspection are productively completed; this will ensure life expectancy of assets are met.

Highlight

Highlight

Certified by: Date: _______________

Agency Chief Procurement Officer or Designee

Agency Approval by: Date: _______________

Cabinet Secretary/Governmental Entity Head or Designee

Docusign Envelope ID: F7EDACF2-6216-48A5-8ACA-DB82FBA4821F

8/7/2024

8/7/2024

MarkM fy25

EP FY23

From: Madrid, Anthony, GSD To: Herrera, Christian, GSD Cc: Barela, Kevin, GSD; Madrid, Anthony, GSD Subject: FW: NMBHI Flooding Date: Thursday, August 1, 2024 12:52:33 PM Attachments: image003.png

FYI

Anthony Madrid Special Projects Coordinator

(505) 470-8692 anthony.madrid1@gsd.nm.gov

Facility Management Division T-187 Building 2542 Cerrillos Road Santa Fe, New Mexico 87505 “Our Services Support your Success

From: Silva, Anna, GSD <Anna.Silva2@gsd.nm.gov> Sent: Tuesday, July 9, 2024 12:32 PM To: Barela, Kevin, GSD <Kevin.Barela@gsd.nm.gov>; Barrington, Peter, GSD <Peter.Barrington@gsd.nm.gov> Cc: Sedillo, Tim, GSD <Tim.Sedillo@gsd.nm.gov>; Madrid, Anthony, GSD <Anthony.Madrid1@gsd.nm.gov>; Two-Bulls, Delores, GSD <Delores.Two-Bulls@gsd.nm.gov>;

Lovato, Joseph, GSD <joseph.lovato@gsd.nm.gov> Subject: RE: NMBHI Flooding

Hello Kevin, This is approved.

Thank you, Anna Silva Deputy Cabinet Secretary General Services Department 1100 South St. Francis Santa Fe, NM 87505 Work Cell (505)470-9727 mailto:Anthony.Madrid1@gsd.nm.gov mailto:Christian.Herrera2@gsd.nm.gov mailto:Kevin.Barela@gsd.nm.gov mailto:Anthony.Madrid1@gsd.nm.gov mailto:anthony.madrid1@gsd.nm.gov

From: Barela, Kevin, GSD <Kevin.Barela@gsd.nm.gov> Sent: Tuesday, July 9, 2024 12:30 PM To: Silva, Anna, GSD <Anna.Silva2@gsd.nm.gov>; Barrington, Peter, GSD <Peter.Barrington@gsd.nm.gov> Cc: Sedillo, Tim, GSD <Tim.Sedillo@gsd.nm.gov>; Madrid, Anthony, GSD <Anthony.Madrid1@gsd.nm.gov>; Two-Bulls, Delores, GSD <Delores.Two-Bulls@gsd.nm.gov>;

Lovato, Joseph, GSD <joseph.lovato@gsd.nm.gov> Subject: NMBHI Flooding Importance: High

Anna, We have additional flooding that has occurred at the NMBHI campus in Las Vegas. Water is coming in from the high ground and penetrating the buildings. One building has already had to be evacuated and 24 residents had to relocated to another building. I am requesting a Declaration of Emergency to get a contractor out there to start the mitigation process.

Kevin Barela Project Management Team Lead Mobile: 505-231-0372 E-mail: Kevin.Barela@gsd.nm.gov mailto:Kevin.Barela@gsd.nm.gov mailto:Anna.Silva2@gsd.nm.gov mailto:Peter.Barrington@gsd.nm.gov mailto:Tim.Sedillo@gsd.nm.gov mailto:Anthony.Madrid1@gsd.nm.gov mailto:Delores.Two-Bulls@gsd.nm.gov mailto:joseph.lovato@gsd.nm.gov mailto:Kevin.Barela@gsd.nm.gov

Agency Approval - I certify that the proposed purchase represented by this document is authorized by and is made in accordance with all State (and if applicable Federal) legislation rules and regulation. I further certify that adequate unencumbered cash and budget expenditure authority exists for this proposed purchase and all other outstanding purchase commitments and accounts payable.

Unauthorized

State of New Mexico Purchase Order PO Number to be on all Invoices and Correspondence

Page: 1 General Services Department 1100 St. Francis Drive Santa Fe NM 87502 United States

Open Dispatch Via Print Purchase Order Date Revision 35000-0000044395 08-01-2024 Payment Terms Freight Terms Ship Via Pay Now FOB Destination Best Way Buyer Phone Currency

BRANDY DE LA RIVA USD

Supplier: 0000049692

FRANKEN CONSTRUCTION

COMPANY INC

1025 DOUGLAS AVE

LAS VEGAS NM 87701-0000

United States

Ship To: 2542 Cerrillos Rd.

Santa Fe NM 87505 United States

Bill To: P O BOX 6850 Santa Fe NM 87502 United States

Origin: EXE Exc\Excl#: 13-1-99-C Line- Sch

Item/Description Quantity UOM PO Price Extended Amt Due Date

1 - 1 NMBHI Flood Damage in Las Vegas NM.

(CP25000066) DOE-2025-005- Bill D.

1.00 EA $54,441.88 $54,441.88 08/01/2024

35000-93100-A24I2041-548900- - - - -92548-I2041 Schedule Total $54,441.88

Item Total $54,441.88

PLEASE REMIT INVOICE TO:

EMAIL TO:

GSD.FMD-INVOICES@GSD.NM.GOV

MAIL TO:

FACILITIES MANAGEMENT DIVISION

ATTN: ACCOUNTS PAYABLE

2542 CERRILLOS RD

SANTA FE, NM 87507

Total PO Amount $54,441.88

Certificate Of Completion Envelope Id: F7EDACF2621648A58ACADB82FBA4821F Status: Completed

Subject: DOE2025-005 NMBHI Flood Damage Packet.pdf

Source Envelope:

Document Pages: 10 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Christian Herrera

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-07:00) Mountain Time (US & Canada)

1100 S Saint Francis Dr

Santa Fe, NM 87502

Christian.Herrera2@gsd.nm.gov

IP Address: 164.64.62.10

Record Tracking Status: Original

8/5/2024 10:01:07 AM

Holder: Christian Herrera

Christian.Herrera2@gsd.nm.gov

Location: DocuSign

Security Appliance Status: Connected Pool: StateLocal

Storage Appliance Status: Connected Pool: General Services Department Location: DocuSign

Signer Events Signature Timestamp Crystal Bowers

CrystalL.bowers@gsd.nm.gov

New Mexico General Services

Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style

Using IP Address: 164.64.62.10

Sent: 8/5/2024 10:03:13 AM

Viewed: 8/7/2024 10:31:45 AM

Signed: 8/7/2024 10:31:52 AM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Anna Silva

Anna.Silva2@gsd.nm.gov

Deputy Cabinet Secretary

General Services Department

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 164.64.62.10

Sent: 8/7/2024 10:31:54 AM

Viewed: 8/7/2024 1:05:27 PM

Signed: 8/7/2024 1:05:32 PM

Electronic Record and Signature Disclosure:

Accepted: 8/10/2020 10:35:34 AM ID: 29493c7a-3c1c-4780-9a19-393e5bc19a9e

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp Joseph Lovato joseph.lovato@gsd.nm.gov

Security Level: Email, Account Authentication (None)

Sent: 8/7/2024 1:05:33 PM

Viewed: 8/7/2024 2:27:17 PM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Carbon Copy Events Status Timestamp Delores Two Bulls

Delores.two-bulls@gsd.nm.gov

Project Manager

New Mexico General Services

Security Level: Email, Account Authentication (None)

Sent: 8/7/2024 1:05:35 PM

Electronic Record and Signature Disclosure:

Accepted: 2/7/2022 7:50:37 AM ID: 00428765-e97f-4a17-bef4-8d9c4825c5d3

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/5/2024 10:03:13 AM

Certified Delivered Security Checked 8/7/2024 1:05:27 PM

Signing Complete Security Checked 8/7/2024 1:05:32 PM

Completed Security Checked 8/7/2024 1:05:35 PM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

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From time to time, New Mexico General Services Department (GSD), on behalf of the State of

New Mexico (SONM), may be required by law to provide you with certain written notices or disclosures. Stated below are the terms and conditions for GSD's providing you such notices and disclosures electronically through the DocuSign system. Please read this information carefully. If you are able to access this information electronically and agree to this Electronic Record and

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At any time up to twenty (20) calendar days following your use of DocuSign to electronically sign a document, you may request a paper copy of any record provided or made available electronically to you by GSD. You will have the ability to download and print documents SONM sends you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a twenty (20) calendar day period after such documents are first sent to you. Following the twenty (20) day period, if you want GSD to send you paper copies of any such documents from GSD's office, you will be charged a $1.00 per-page fee plus postage. You may request delivery of such paper copies from GSD by following the procedure stated in Section H, below.

C. Withdrawing your consent

If you decide to receive notices and disclosures from GSD electronically, you may at any time change your mind and inform GSD you want to receive required notices and disclosures only in paper format. The procedure concerning how you may inform GSD of your decision to receive future notices and disclosures in paper format as well as withdraw your consent to receive notices and disclosures electronically is stated in Section D, immediately below.

D. Consequences of changing your mind

If you elect to receive required notices and disclosures only in paper format, it will slow the speed with which GSD will be able to complete certain steps in specific transactions and deliver paper copies to you. GSD will need: (1) to send the required notices or disclosures to you in paper format; and (2) wait until GSD receives your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from SONM or to electronically sign documents generated and sent to you from SONM.

Electronic Record and Signature Disclosure created on: 4/14/2020 1:18:28 PM Parties agreed to: Anna Silva, Delores Two Bulls

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Until or unless you notify SPD as stated in this ERSD, you consent to exclusively receive through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by SPD during the course of your electronic signature relationship with SPD.

https://support.docusign.com/guides/signer-guide-signing-system-requirements