50-2526013 Additional Specialized Medical Equipment, Supplies and Services Specialized Medical Equip-Addendum 1.pdf
PDF 217 KB Posted
- Solicitation number
- Doc2355918082
- Issued by
- North Carolina
About this file
This is a bid addendum issued by the North Carolina Community Colleges System (NCCCS) for Invitation for Bids 50-2526013 addressing specialized medical equipment and supplies across eleven product categories. The solicitation permits vendors to bid on one, multiple, or all categories including Portable X-Ray Machines, Cardiology Equipment, Sonography Machines, Medication Management Systems, Fully Segmented Real Human 3D Convertible Anatomy, Autoclave Service and Preventive Maintenance, Dental Equipment, Neurodiagnostic Equipment, Physical Therapy Equipment, Respiratory Equipment, and X-Ray Equipment. The initial contract term extends from the date of award through February 4, 2029, with options to renew for four additional one-year periods. Written questions were due August 24, 2026 at 2:00 PM Eastern Time, and sealed bids are due September 14, 2026 at 2:00 PM Eastern Time.
The addendum clarifies fourteen vendor questions addressing critical procurement requirements. All equipment must be new, unused, and currently in production, supplied by authorized resellers or distributors with manufacturer authorization documentation. Pricing shall be based on the highest percentage discount off Manufacturer's Standard Retail Price (MSRP) or published manufacturer price listings, with vendors permitted to submit a single percentage discount applicable to all products within a category rather than item-by-item pricing. The NCCCS will accept extended delivery timeframes beyond the standard thirty calendar days when justified by manufacturer lead times, allow installation costs to be quoted separately, consider exceptions to insurance and bid terms and conditions subject to negotiation, recognize electronic signatures as valid, and exempt vendors offering only equipment and supplies without software or cloud components from IT security requirements. The State reserves the right to award contracts to multiple manufacturers per category and intends to make partial awards to more than one vendor of a manufacturer's products within each category using a Best Value Analysis and Lowest Price Technically Acceptable Source Selection Method.
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Text version
nccommunitycolleges.edu
IMPORTANT BID ADDENDUM
August 26, 2026
THIS BID ADDENDUM DOES NOT HAVE TO BE RETURNED:
BID Number: 50-2526013 COMMODITY: Specialized Medical Equipment and Supplies Additional Manufacturers
ADDENDUM Number: 01 USING AGENCY: ***DEPARTMENT - NCCCS***
PURCHASER: Grant Braley OPENING DATE/TIME: September 14, 2026 @ 2:00:00 PM EST
INSTRUCTIONS:
1. Answers to Vendor Questions
# Section Subsection Vendor Question Answer
1 2.0 - Page
2.2 Will the NCCCS consideration an
extension to the question deadline?
If questions are presented prior to the opening date, NCCCS will answer the questions, issue an addendum and extend the opening date to allow Vendors to provide a valid response to the solicitation.
2 2.0 - Page
2.7 Upon review, if there are bid
terms and conditions the Vendor may not be able to agree to, will the NCCCS allow the Vendor to include clarifications or exceptions as part of its bid submission
Yes. These clarifications or exceptions may require negotiation prior to acceptance by the State.
3 7.0 -
Pages 29-
24 Specifically, if there are insurance requirements that the
Vendor may not be able to agree to, will the NCCCS consider exceptions to insurance terms and conditions?
Yes. These exceptions may require negotiation prior to acceptance by the State.
4 Execution
- Page 1
Authorized
Signature
Does the NCCS consider electronic signatures to be valid
“original” signatures (i.e.:
DocuSign)?
Yes.
5 7.0 -
Pages 34
- 46
Section B -
Terms and
Conditions
Applicable to
SaaS
If a Vendor is offering only equipment and supplies with no hosted software, cloud solution, SaaS component, or storage of customer data, are the VRAR, architecture diagrams, security assessments, and other IT security requirements applicable?
No, the VRAR, architecture diagrams, security assessments, and other IT security requirements are not applicable.
# Section Subsection Vendor Question Answer
6 1.0 - Page
4 and 3.0
- Page 12
1.0 (last paragarph) and 3.11
Section 1.0 states the contract term is from award through
February 4, 2029, while Section
3.11 states the term is from award through October 31, 2028.
Please clarify the correct initial contract term and expiration date.
The initial contract term will be from the date of award through February 4, 2029.
7 1.0 - Page
4 and 3.0
- Page 12
1.0 (last paragarph) and 3.11
Are price increases permitted at the renewals periods? If so, at what frequency?
Yes, price increases will be considered at any time during the term of the contract. Vendors will need to provide supporting documentation to justify the increase.
8 3.0 -
Pages 11-
3.9 May the manufacturer serve as
the warranty service provider when the Vendor is an authorized reseller, and will submission of manufacturer warranty information satisfy the requirements of Sections 3.9?
Yes.
9 3.0 - Page
3.12 Section 3.12 states that delivery
should be completed within thirty
(30) calendar days after receipt of order. For specialized diagnostic imaging and medical equipment with manufacturer lead times exceeding 30 days, will longer lead times be acceptable if disclosed in the bid response?
Yes, delivery timeframes over 30 days will be considered.
10 3.0 - Page
3.7.8 Are Section 508, WCAG, and
VPAT documentation requirements applicable only to software-based solutions, or are they required for all equipment, devices, and supplies offered under the contract?
Section 508, WCAG, and VPAT documentation requirements are applicable only to software-based solutions.
11 2.0 - Page
7 and 3.0
- Page 13
2.13 and
3.13
For manufacturers that do not maintain a publicly available
MSRP, will other manufacturer-published pricing references
(e.g., list price, published price schedule, dealer price list) be acceptable for calculating the discount percentage?
Yes, these substitutions are allowable.
12 1.0 - Page
Intent, Use, Duration and
Scope
Are Vendors required to bid on all
Categories listed?
No.
# Section Subsection Vendor Question Answer
13 4.0 -
Pages 18-
Categories A-
K: Provide
MSRP
Discount
Due to the extensive number of products within the applicable manufacturer catalogs, will the
State accept a single percentage discount off the manufacturer's published MSRP/List Price for all products within a category, rather than requiring item-by-item pricing?
Yes.
14 4.0 -
Pages 18-
Categories A-
K: Provide
MSRP
Discount
For equipment and supply categories, may Vendors submit pricing for the sale and delivery of products only, with installation quoted separately upon request, or is installation required for all products offered under the contract?
Installation costs can be quoted separately. See
Section 4.0 for further details.
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