50-2425008-NCCCS-Specialized Medical Equip-Addendum 1.pdf

North Carolina Community College System Dr. Jeff A. Cox

President 200 W. Jones St., Raleigh NC 27603

Mailing Address: 5001 Mail Service Center | Raleigh, NC 27699-5001 Street Address: 200 W. Jones St. | Raleigh, NC 27603 nccommunitycolleges.edu | Phone: 919-807-7100 | Fax: 919-807-7173

IMPORTANT BID ADDENDUM

November 7, 2024

THIS BID ADDENDUM DOES NOT HAVE TO BE RETURNED:

BID Number: 50-2425008 COMMODITY: Specialized Medical Equipment

ADDENDUM Number: 02 USING AGENCY: ***DEPARTMENT - NCCCS***

PURCHASER: Grant Braley OPENING DATE/TIME: November 27, 2024 @ 2:00:00 PM EST

INSTRUCTIONS:

1. Answers to Vendor Questions

# Section Subsection Vendor Question Answer

1 3 3.7.1 The Network Architecture and Technology Stack diagrams are in .vsdx file formats. Should the completed diagrams we submit in the IFB also be in this file format or would PDFs suffice?

Enterprise Architecture Response: .vsdx is preferred, pdf is acceptable

2 3 3.7.2 Should this response (and responses to 3.7.3, 3.7.4, 3.7.5, 3.7.6, 3.7.7, 3.7.8, etc.) be included in a separate attachment?

Enterprise Architecture Response: Separate attachment is NOT required. These sections are required only if the devices are connected to other systems. If these are standalone devices these sections are not required

3 3 3.7.1-3.7.8 How should we note that a group of products do not apply to these subsections?

The Vendor may include applicable notes in its offer. Enterprise Architecture Response: These sections are required only if the devices are connected to other systems. If these are standalone devices these sections are not required

4 3 3.15 Meeting the threshold for a volume/tier discount must be by one individual order, correct?

Yes, meeting these requirements will be based off a single/individual order.

5 4 4 For a given product category and manufacturer, are we just referencing the price list on page 17 and providing the complete price list as a separate attachment?

Yes.

6 4 4 Should the complete price lists be in an excel document, PDF, or other document?

The preferred formats are Excel and PDF.

# Section Subsection Vendor Question Answer

7 4 4 What information should be included in these price lists?

At a minimum price list should contain:

1) Item Name

2) MFG Part #

3) Supplier Part #

4) Description

5) Unit of Measure (UOM)

6) Price

7) Percentage Discount Offered

8) Price Including Discount

See revised section 3.13, SPECIFICATIONS

8 4 4 Should we base pricing on the manufacturer's 2025 list prices since we are so close to the end of the year? However, it may be difficult to acquire list prices for 2025 from some manufacturers until late December, early January.

Price lists should be based off the most recent list provided by the manufacturer at the time of bid submittal.

9 2 2.7 Upon review, if there are bid terms and conditions Vendor may not be able to agree to, will the State of NC allow Vendor to include clarifications or exceptions as part of its bid submission?

The Vendor may include clarifications or exceptions in its offer, however, the State is not required to negotiate terms and conditions with a Vendor. Please refer to IFB section 2.8 Notice to Vendors.

10 24 Insurance If there are insurance requirements that Vendor may not be able to agree to will the State of NC consider exceptions to insurance terms and conditions?

The Vendor may include exceptions to the State's terms and conditions; however, the State is not required to negotiate terms and conditions with a Vendor. Please refer to IFB section 2.8 Notice to Vendors.

11 Section B Page 32-44 Since Vendor will not provide Software as a Service (SaaS), will this section be considered Not Applicable and can it be removed from the Terms and Conditions?

Yes, if the Vendor does not provide a SaaS solution, the State will consider this section Non- Applicable.

12 Category B

Page 13 Category B: Cardiology Machine Equipment & Supplies What is the product for this category? I can assume EKG/ECG’s but then you could be looking at defibrillators, nuke med gamma cameras, CV ultrasound equipment…. Or do you want everything?

The State recommends submitting all products that may fit into a specific category. Defibrillators will not be considered since these items are offered under existing North Carolina Statewide Term Contract 4217A.

https://www.doa.nc.gov/documents/statetermcontracts/stc4217a/4217a-automated-external-defibrillators-aeds-accessories https://www.doa.nc.gov/documents/statetermcontracts/stc4217a/4217a-automated-external-defibrillators-aeds-accessories

2. Revisions to IFB

Section 3.13 SPECIFICATIONS

Each Vendor shall offer the manufacturer’s complete product line for the categories shown. Parts & Accessories must be available at the percent discount off of the Manufacturer’s Standard Retail Price (MSRP) or other manufacturer’s current published price listing (List Price, Suggested Retail Price, etc.) as referenced for each line item’s category. Below is a non-exhaustive list of the manufactures the Purchasing Agency is seeking:

Categories

a) Category A: Portable X-Ray Machine Equipment & Supplies

Manufacturers: Medilink, Paxera, Del Medical, Philips, GE, Mindray

b) Category B: Cardiology Machine Equipment & Supplies

Manufacturers: Medilink, Paxera, Del Medical, Philips, GE, Mindray

c) Category C: Sonography Machine Equipment & Supplies

Manufacturers: Medilink, Paxera, Del Medical, Philips, GE, Mindray

d) Category D: Medication Management System, Equipment & Supplies

Manufacturer: Becton Dickinson Pyxis

e) Category E: Fully Segmented Real Human 3D Convertible Anatomy System

(Virtual Dissection) Convertible Table and Supplies

Manufacturer: Anatomage

Price lists at a minimum should contain:

a) Item Name

b) MFG Part #

c) Supplier Part #

d) Description

e) Unit of Measure (UOM)

f) Price

g) Percentage Discount Offered

h) Price Including Discount