5-Technical Envelope-Proposal # 1-prop_answer.xls
XLS spreadsheet 55 KB Posted
- Attached to
- Master Agreement AZ|CTR063770
- Contract number
- CTR063770
- Issued by
- Arizona
About this file
This document appears to be a detailed technical proposal or response to a solicitation, specifically a comprehensive submission for a state government contract, likely in Arizona. The document is a technical envelope containing multiple attachments and forms related to a formal government procurement process, with Iron Mountain (IRM) appearing to be the primary offeror. The submission includes various required documents such as an Offer and Acceptance Form, Boycott of Israel Disclosure, Confidential Information Designation, Conformance Statements, AZRamp Requirements Assessment, Insurance Documentation, Proposed Subcontractors List, Experience and Capacity Questionnaire, References, Method of Approach, and a Pricing Schedule.
The solicitation appears to be for professional services, potentially involving information management, records management, or technology services, with a focus on meeting specific state government requirements. The proposal includes detailed supplemental documentation covering insurance capabilities, company experience, references, technical approach, and a comprehensive pricing schedule. Key submission requirements include completing specific attachment forms, providing letters of insurability, detailing proposed subcontractors, demonstrating organizational capacity and experience, and submitting a precise pricing structure. The documents suggest a rigorous procurement process with multiple evaluation criteria, including technical capability, insurance readiness, compliance with state regulations, and competitive pricing.
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Text version
manual_quest
| INSTRUCTIONS |
| English |
| You can use this file to create and/or update your questionnaire. |
| Important: This file's format is specific to the questionnaire type it is associated with and cannot be used for another type. |
| This file contains two data tabs: Questions and Constraints. |
| *Questions tab: Use this tab to add your questionnaire's sections, sub-sections, and questions. |
| *Constraints tab: Use this tab to set up conditional behaviors based on respondents' answers. |
| Questions Tab |
| An easy way to figure out how to create and set up the various types of questionnaire elements (sections, subsections, and questions) is to create a test item of each type, and then download the MS Excel® file. |
| In most cases, column values must be selected from a predefined list. This list can be accessed by clicking the cell's down arrow (lower right corner). |
| In the case of Multiple Choice questions, you must provide the list of possible answers and associated scoring points. |
| *For a non scored multiple choice question, enter possible answers in the "Choices for answer" column and speficy an associated score of zero for each answer, like so: |
| Yes=0 |
No=0
| *For a scored multiple choice question, enter possible answers in the "Choices for scoring" column and speficy each answer's associated score, like so: |
| Audited & Certified quality system, good maintenance=10 |
Audited & Certified quality system=7 Non-certified Quality system=5 No quality system, but steps are taken=2 No quality system, or missing certificates to back supplier's claims=0
| If your questionnaire includes at least one section, then all questions must be attached to a section. |
| Constraints Tab |
| You have the abillity to set up conditional behaviors. For instance, you can choose to include some questions only if respondents select a given response, or to make a question, a comment, or a file attachment mandatory, all based on respondents’ answers. |
| Here is an example to illustrate how to set up a conditional behavior. Let's say you have 2 questions, both located in the same section called "Documentation": |
| Q14 – Do you provide a manual? |
| Q15 – Select available languages. |
| You want to display Q15 only if the answer to Q14 is YES. |
| This is how you would set up the columns in the Constraints tab: |
| Section = Documentation |
| Question = Do you provide a manual? |
| Operator = Is equal to |
| Value = Yes |
| Result = Select available languages. |
| Constraint type = is visible |
| Français |
| Vous pouvez utiliser ce fichier pour créer ou mettre à jour votre questionnaire. |
| Important : Le format de ce fichier est propre au type de questionnaire auquel il est associé et ne peut être utilisé pour un autre type. |
| Ce fichier contient deux onglets de données : Questions et Contraintes. |
| *Onglet Questions : utilisez cet onglet pour ajouter des sections, sous-sections et questions à votre questionnaire. |
| *Onglet Questions : utilisez cet onglet pour ajouter des sections, sous-sections et questions à votre questionnaire. |
| Onglet Questions |
| Un moyen simple de savoir comment créer et configurer les différents types d'éléments de questionnaire (section, sub-section, and question) est de créer des versions de test de ces éléments, puis de télécharger le fichier MS Excel®. |
| Dans la plupart des cas, les valeurs des colonnes doivent être sélectionnées dans une liste prédéfinie. Vous pouvez afficher cette liste en cliquant sur la flèche qui apparaît dans l'angle inférieur droit de la cellule. |
| Dans le cas des questions à choix multiple, vous devez fournir la liste des réponses possibles et les points affectés à chaque réponse pour la notation. |
| *Pour une question à choix multiple non notée, saisissez les réponses possibles dans la colonne "Choix pour réponse" et laissez la note associée à chaque réponse à zéro, comme suit : |
| Oui=0 |
Non=0
| *Pour une question à choix multiple notée, saisissez les réponses possibles dans la colonne "Choix pour notation" en précisant le nombre de points que vous souhaitez affecter à chaque réponse, comme suit : |
| Excellent=10 |
Bon=7 Satisfaisant=5 Moyen=2 Faible=0
| Si votre questionnaire comporte au moins une section, alors toutes les questions doivent être rattachées à une section. |
| Onglet Constraints |
| Vous avez la possibilité de définir des comportements conditionnels. Par exemple, vous pouvez choisir d'inclure certaines questions uniquement si la personne interrogée choisit une réponse donnée, ou bien rendre obligatoire une question, un commentaire ou un fichier joint en fonction de la réponse sélectionnée. |
| Prenons un exemple pour illustrer comment définir ce type de comportement conditionnel . Imaginons que vous ayez 2 questions, toutes les deux sous la même section "Documentation" : |
| Q14 – Fournissez-vous un manuel d'utilisation ? |
| Q15 – Sélectionnez les langues disponibles. |
| Vous souhaitez afficher la question Q15 uniquement si la réponse à la questin Q14 est OUI. |
| Voici comment configurer les colonnes de l'onglet Contraintes : |
| Section = Documentation |
| Question = Fournissez-vous un manuel d'utilisation ? |
| Operation = Est égal à |
| Valeur = Oui |
| Résultat = Sélectionnez les langues disponibles. |
| Type de constraint = est visible |
Instructions
| Instructions |
| Français |
| Vous trouverez dans ce fichier les données nécessaires pour répondre au questionnaire. |
| Les parties à compléter sont les cellules en blanc, contenues dans les cadres de réponse des onglets suivants celui-ci. |
| Merci de ne pas modifier les autres parties du fichier, ni la forme des grilles, au risque que vos réponses ne soient pas correctement prises en compte. |
| Une fois le fichier complété, merci de le joindre en cliquant sur le lien "Charger le questionnaire" de l'onglet "Questionnaire". |
| Puis une fois le fichier chargé dans l'application, veuillez vérifier les données de votre réponse. |
| Vous aurez éventuellement besoin de compléter certaines informations directement dans l'application (des pièces jointes par exemple). |
| English |
| Please find in this file the data necessary to complete the questionnaire. |
| Please fill in blank cells. |
| Please not to change other parts of the file or structure of the answer grids, otherwise your answers may not be properly imported. |
| Once the file is completed, please attach it by clicking on "upload questionnaire" |
| Please check the data for your reply. |
| You may need to complete certain information directly into the application (eg attachments). |
manual_eval
| Instructions |
| Français |
| Vous trouverez dans ce fichier les données nécessaires pour répondre au questionnaire. |
| Les parties à compléter sont les cellules en blanc, contenues dans les cadres de réponse des onglets suivants celui-ci. |
| Merci de ne pas modifier les autres parties du fichier, ni la forme des grilles, au risque que vos réponses ne soient pas correctement prises en compte. |
| Une fois le fichier complété, merci de le joindre en cliquant sur le lien "Charger le questionnaire" de l'onglet "Questionnaire". |
| Puis une fois le fichier chargé dans l'application, veuillez vérifier les données de votre réponse. |
| Vous aurez éventuellement besoin de compléter certaines informations directement dans l'application (des pièces jointes par exemple). |
| English |
| Please find in this file the data necessary to complete the questionnaire. |
| Please fill in blank cells. |
| Please not to change other parts of the file or structure of the answer grids, otherwise your answers may not be properly imported. |
| Once the file is completed, please attach it by clicking on "upload questionnaire" |
| Please check the data for your reply. |
| You may need to complete certain information directly into the application (eg attachments). |
style_quest
| Question | RFI | Scoring |
| Transport | 500 | 500 |
__base_label
| bool_label | 88169a273d258709d2d239977c4b36b9_label |
| Yes | Yes |
| No | No |
__base_code
| bool_code | 88169a273d258709d2d239977c4b36b9_code |
| True | |
| False |
style_answer
| Question | RFI | Scoring |
| Transport | 500 | 500 |
style_eval
| Question | RFI | Scoring |
| Transport | 500 | 500 |
Mandatory Solicitation Requirem
| Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Instructions to Offeror | Offeror must read the attached Instructions to Offeror document. Check "Yes" or "No" below to certify whether the Instructions to Offerors were read. | Yes | Yes | ||
| Offer and Acceptance Form | |||||
| Offer and Acceptance Form | Please fill out and sign the Offer and Acceptance form attached. An offer may be considered non-responsive without a completed and signed Offer and Acceptance Form. |
| Attach completed form below. | Yes | BPM004656 Solicitation Attachment 1 - Offer and Acceptance_IRM_signed.pdf | Yes |
| Boycott of Israel Disclosure | |||
| Boycott of Israel Disclosure | Utilize Attachment 2 below to complete the Boycott of Israel Disclosure. |
An offer may be considered non-responsive without a completed and signed form
| Attach completed form below. | Yes | BPM004656 Solicitation Attachment 2 - Boycott of Israel Disclosure_IRM_signed.pdf | Yes |
| Confidential Information Designation | |||
| Confidential Information Designation | All materials submitted as part of a response to a solicitation are subject to Arizona public records law and will be disclosed if there is an appropriate public records request at the time of or after the award of the contract. Recognizing there may be materials included in a solicitation response that are proprietary or a trade secret, a process is set out in A.A.C. R2-7-103 (copy attached) that will allow qualifying materials to be designated as confidential and excluded from disclosure. For purposes of this process the definition of “trade secret” will be the same as that set out in A.A.C. R2-7-101(52). Complete this form return it with your Offer along with the appropriate supporting information to assist State in making its determination as to whether any of the materials submitted as part of your Offer should be designated confidential because the material is proprietary or a trade secret and therefore not subject to disclosure. STATE WILL NOT CONSIDER ANY MATERIAL IN YOUR OFFER “CONFIDENTIAL” UNLESS DESIGNATED ON THIS FORM. | ||
| Confidential Information Designation | Utilize Attachment 3 below to complete the Confidential Information Designation Form. |
| Attach completed form below. | Yes | BPM004656 Solicitation Attachment 3 - Confidential Information Designation_IRM_signed.pdf | As instructed in section 4.7, confidential documents are uploaded separately. | Yes |
| Confidential Information Designation | Utilize Attachment 3 below to complete the Confidential Information Designation Form. |
| Attach completed form below. | Yes | Attachment 3 - Supplement 1 of 1.pdf | As instructed in section 4.7, confidential documents are uploaded separately. | Yes |
| Conformance Statements | ||||
| Conformance Statements | (When taking exceptions, Attachment 4 and supplements must be uploaded and titled “Attachment 4 Conformance Statements”.) STATE WILL NOT CONSIDER ANY EXCEPTIONS UNLESS DESIGNATED ON THIS FORM. READ PARAGRAPH 6.8 OF THE INSTRUCTIONS TO OFFERORS BEFORE TAKING ANY EXCEPTIONS – TAKING EXCEPTIONS CAN BE GROUNDS FOR STATE REJECTING OR DOWN-GRADING YOUR OFFER IN EVALUATION. | |||
| Conformance Statements | Utilize Attachment 4 below to submit Conformance Statements and any Conformance Statement Supplements. |
| Attach completed form below. | Yes | BPM004546 Solicitation Attachment 4 - Conformance Statements_IRM_signed.pdf | Yes |
| AZRamp Requirements | |||
| AZRamp Requirements Questionnaire | Utilize Attachment Attachment 5 below to complete the Arizona Baseline Security Controls Assessment. |
Attach completed form below. Yes BPM004656 Solicitation Attachment 5 - Baseline Security Controls Assessment.xls Please note that confidential and required documents are uploaded separately and named:
Confidential - Supplement - Iron Mountain Attachment 5 Attachment 5_Supplement 1 of 2
| Confidential - Supplement - Attachment 5_Supplement 2 of 2 | Yes | ||
| Letter of Insurability | |||
| Letter of Insurability | The Offeror shall provide a Letter of Insurability from your Insurance company as a proof that the Offeror currently possesses the required insurance as stated in the Section 6.2 of Special Terms and Conditions or the Offeror is able to obtain the required Minimum Scope and Limits of Insurance should a contract be awarded to them. The Letter of Insurability (and any additional letters) should be clearly marked as Attachment 6 Supplement Insurance. NOTE: If Awarded a Contract, The Offeror shall provide a Certificate of Insurance (e.g. ACORD forms) and associated policy endorsement(s) prior to beginning service(s) under the Contract. | ||
| Letter of Insurability | Provide a letter(s) from your Insurance company(ies) stating that your company can obtain the Proof(s) of Insurance as required in Exhibit 1 of the Special Terms and Conditions. The additional letter(s) should be clearly marked as Attachment 6_Supplement_Insurance. NOTE: If Awarded a Contract, Proof of Insurance (e.g. ACORD forms) must be submitted prior to beginning service(s) under the Contract. | ||
| Attach completed form below. | Yes | Attachment 6 - Supplement Insurance_1 of 2.pdf | Yes |
| Letter of Insurability | Provide a letter(s) from your Insurance company(ies) stating that your company can obtain the Proof(s) of Insurance as required in Exhibit 1 of the Special Terms and Conditions. The additional letter(s) should be clearly marked as Attachment 6_Supplement_Insurance. NOTE: If Awarded a Contract, Proof of Insurance (e.g. ACORD forms) must be submitted prior to beginning service(s) under the Contract. | ||
| Attach completed form below. | Yes | Attachment 6 - Supplement Insurance_2 of 2.PDF | Yes |
| Proposed Subcontractors | |||
| Proposed Contractors | Utilize Attachment 7 below to list your Proposed Subcontractors. | ||
| Proposed Contractors | Utilize Attachment 7 below to list your Proposed Contractors. |
| Attach completed form below. | Yes | BPM004656 Solicitation Attachment 7 - Proposed Subcontractors_IRM.pdf | Yes |
| Experience and Capacity Questionnaire | |||
| Experience and Capacity Questionnaire | Utilize Attachment 8 below to complete the Experience and Capacity Questionnaire. |
Attach completed form below. Yes BPM004656 Solicitation Attachment 8 - Experience and Capacity Questionnaire_IRM.pdf Supplements related to Attachment 8 are uploaded separately and named as:
Attachment 8_Supplement 1 of 5 Attachment 8_Supplement 2 of 5 Attachment 8_Supplement 3 of 5 Attachment 8_Supplement 4 of 5
| Attachment 8_Supplement 5 of 5 | Yes | |
| Experience References | ||
| Experience References | Utilize Attachment 9 below to provide your Experience References. |
| Attach completed form below. | Yes | BPM004656 Solicitation Attachment 9 - References_IRM_2.pdf | Please note that a supplement document is uploaded separately and named: | ||
| Confidential - Supplement - Iron Mountain Attachment 9 | Yes | ||||
| Method of Approach | |||||
| Method of Approach | Utilize Attachment 10 below to answer the Method of Approach questions in the form below. | Yes | BPM004656 Solicitation Attachment 10 - Method of Approach_IRM.pdf | Please note that supplement documents are uploaded separately and named: |
Confidential - Supplement - Iron Mountain Attachment 10 Confidential - Attachment 10_Supplement 1 of 4 Confidential - Attachment 10_Supplement 2 of 4 Confidential - Attachment 10_Supplement 3 of 4 Confidential - Attachment 10_Supplement 4 of 4 Yes
Would you like to upload attachments after import?
Cost
| Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Pricing Schedule | |||||
| Pricing Document | Utilize BPM004656 Solicitation Attachment 11 - Pricing Document below to provide your firms Pricing Schedule. |
| Attach completed form below. | Yes | BPM004656 Solicitation Attachment 11 - Pricing Final_IRM.xls | Yes |
| IMPORTANT: Offeror shall complete the Line Item in the Items (F) tab in APP by adding $1.00 in order for the Offer to be considered. |
Did you complete this mandatory requirement, by attaching your Pricing Schedule and ensuring all items in the Items (F) Tab were filled in? Yes Yes
Would you like to upload attachments after import?
File details come from the government source that posted it. Updated .