5 - SOW Barber Updated 1.pdf

STATEMENT OF WORK

Federal Correctional Complex – Allenwood, Pennsylvania

Barber Vocational Training Program

A. SUBJECT:

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award to a responsible entity for the provision of Barber Vocational Training Program services to be performed on-site at the Federal Correctional Complex (FCC) located in Allenwood, Pennsylvania.

B. PLACE OF PERFORMANCE:

All services covered in this contract will be performed in the Education Department and Inmate Barber Shop at the FCC Allenwood located at State Route 15, 2 Miles North of Allenwood, Allenwood, PA 17810.

C. SCHEDULE OF PERFORMANCE:

The Contractor will provide approximately 37.5 sessions of instructional time and program oversight per week. A session is defined at one (1) hour. Estimated annual sessions are approximately 1800 sessions per 12-month period. The schedule may be adjusted as mutually agreed upon between the Contractor and the Contracting Officer Representative (COR) with prior written approval. Classes and related barbershop hours will normally be from 7:30 AM – 3:00 PM Monday through Friday. In the event of the Contractor absence, the Contractor shall provide replacement coverage. If the Contractor fails to provide coverage, the Government may seek contractual remedy.

Upon agreement, any changes to the schedule must be coordinated with FCC Allenwood. The schedule is subject to change based on the variable needs of the institution and the unpredictable nature of the correctional environment. The Contractor may be subject to schedule changes and must be flexible. Schedule changes by the Contractor must be coordinated and approved 36 hours prior to the normally scheduled session. Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters.

D. EDUCATION AND QUALIFICATIONS:

The Contractor must be a Certified/Licensed Barber and by the Pennsylvania State Board of Barber Examiners. Specifically, the Contractor will have a current license with the state of Pennsylvania as a Barber Teacher, recognized by the Pennsylvania State Board of Barber Examiners and shall have (2) years’ experience in providing barber instruction. Must provide documentation of the certification.

E. SUPPLIES:

Teaching materials, books, audio-visual equipment, and supplies will be furnished by the Federal Bureau of Prisons. All materials will be subject to the approval of the institution's Supervisor of Education. If determined necessary for the expedient delivery of the program, upon approval, Barber Vocational Training Program the Contractor may be granted limited access to the agency computer network on order to perform the essential duties of his/her job.

F. DESCRIPTION OF RESPOSIBILITES:

The Contractor shall possess the necessary skills, abilities, and credentials to instruct inmate students in barbering. Specifically, the Contractor will have a current license with the state of Pennsylvania as a Barber Teacher, recognized by the Pennsylvania State Board of Barber Examiners. The Contractor will develop class curriculum, prepare lesson plans, and maintain student progress records for the barber vocational training program, and account for all government furnished supplies, material and equipment utilized by the VT program. The Contractor shall be responsible for the barber school and job site safety.

Responsibilities include:

• Assisting with the overall set up and implementation of the VT Barber Program to include the obtaining and maintaining of a barber school license for the VT Barber program at FCC Allenwood.

• Developing a curriculum, daily lesson plans and assessments for the program. Hands-on work will comprise 60% of the curriculum as required by the Pennsylvania State Board of Barber Examiners. Hands-on work will include providing barbering services to the inmate population.

• Expertly providing the 1250 hours of direct instruction and oversight for inmate students in the VT Barber Program and ensuring student readiness for the theory and practical skills exams, which inmate students are required to pass in order to obtain Pennsylvania barber licenses.

• Effectively communicating and coordinating with state and licensing board entities to ensure the timely processing and follow through of all inmate barber candidate paperwork and documentation.

• Planning, organizing and coordinating mock job fairs for barber students in order for the students to prepare to obtain gainful employment as barbers upon being released from prison. This includes recruiting local barber business entities to participate in mock job interviews with barber students.

• Providing a graduation diploma or certificate from the Contractor’s barber school if the Contractor is contracted through an existing barber school found in the community. If the barber school that the Contractor represents has additional accreditation, then the Contractor may be required to assist the FCC Allenwood Education Department in obtaining this or similar accreditation for its licensed barber school in addition to the aforementioned state licensing.

Barber Vocational Training Program

G. METHOD OF SERVICE:

The Contractor is advised that this contract is for services which are non-personal in nature.

Definitions of non-personal service requirements are as follows:

Award of this contract will result in a contractual arrangement only and is not a personnel appointment; payment is based on an end product or the accomplishment of a specific result; the service does not constitute an employer/employee relationship; and the Contractor will not be subject to government supervision, except for security-related matters. However, Contractor performance shall be monitored by Government staff.

H. ATTIRE:

The Contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

I. INMATE SECURITY:

The Contractor shall not supervise or manage inmates. The Contractor shall be escorted by FBOP staff at all times unless other arrangements are made and the proper clearances obtained.

The Contractor will be responsible for reporting any misbehavior or breach of security on the part of inmates to a staff member as soon as possible after the incident occurs. The Contractor agrees to adhere to all regulations prescribed by the Federal Bureau of Prisons, and the Institution. The Contractor shall not accept any gratuity or articles of value from an inmate, a member of an inmate's family, or any other person connected in any way with the inmate. The Contractor shall complete an Institution security orientation program prior to being allowed to begin contract performance.

The Contractor will monitor attendance of inmate students on a daily basis and report to the appropriate staff any absentees or infractions of rules and regulations on the part of the inmate.

All required reports regarding inmate progress, statistical information, etc. shall be submitted in writing to the Supervisor of Education for review and retention by the Government.

J. INMATE MANAGEMENT:

The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful Contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the Contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The Contractor may, at any time, be removed from the institution at the discretion of the CEO. The Contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government

Barber Vocational Training Program employee employed at the institution. The Contractor will be required to provide documentation to the Contracting Officer's Representative (COR), or designee, of any infractions of institutional rules and regulations by inmates for proper action.

K. INSTITUTIONAL SECURITY:

The Contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of the inmates. The Contractor will familiarize himself/herself with the Federal Bureau of Prisons Tool Accountability rules and regulations and agrees to abide by the governing rules/regulations. The Contractor will attend an orientation program prior to assuming institutional involvement. Reimbursement to the Contractor for time spent in institution security orientation, or other periodic related training, will be at the contract rate, prorated hourly.

A service log shall be maintained on-site for the Barber to record the date and time of the weekly sessions, the housing units served, and the approximate number of haircuts provided. The COR, or designee, will verify the log entries.

The Contractor agrees to adhere to all regulations prescribed by the Bureau of Prisons and the Institution. The Contractor shall not accept any gratuity or articles of value from an inmate, a member of an inmate’s family, or any other person connected in any way with the inmate. The Contractor shall complete an Institution security orientation program prior to being allowed to begin contract performance. The Contractor shall be paid for time spent in institution security orientations and/or other periodic security related training based on the pro-rated contract session price. All services are to be monitored as required by Institution policy.

L. CONTRACT MONITORING:

Performance of the required services shall be monitored by the Contracting Officer Representative. The Contractor shall notify the Contracting Officer Representative of any issues or concerns.

M. SECURITY BACKGROUND REQUIREMENTS:

The employees of the Contractor entering the institution may be required to meet certain security requirements prior to entering the institution. Primary concerns are the amount of contact that may occur between the Contractor and his/her employees with the inmate population during the performance of the contract. Contractor employees are allowed access to the institution at the sole discretion of the Warden of the institution. The Contractor shall commence performance by submitting required documentation to initiate security clearance no later than 7 calendar days from the effective date of award. The program manager at FCC Allenwood is responsible for conducting the appropriate law enforcement check on all Contractor staff that may need access inside the prison facility. The following investigative procedure will be performed:

Barber Vocational Training Program

1). National Crime Information Center (NCIC) check;

2). Declaration of Federal Employment (OF-306);

3). FD-258 (fingerprint check);

4). Law Enforcement Agency checks;

5). Vouchering of Employers;

6). Employment Resume;

7). Completed Contractor Pre-employment Questionnaire;

8). Release of Information;

9). Questionnaire for Sensitive Positions (SF-85 for Low Risk, SF-85P for above low risk);

10). Credit Check, if applicable;

11). Urinalysis, if applicable.

Prospective Contractors are advised that security background investigative procedures normally take eight weeks to complete when they submit the required information to the Federal Bureau of Prisons in a timely manner.

Prospective Contractor are advised during the solicitation or quotation phase that a urinalysis test is required (for detection of marijuana and other drug usage). If the proposed contract is with a company and the individual(s) assigned to perform the work test(s) positive, the individual(s) shall be excluded from performing the contract and the Contractor shall provide acceptable replacement personnel subject to the same security requirements.

Prospective Contractor must satisfactorily complete all of the Federal Bureau of Prisons security background clearance’s prior to being accepted by the Federal Bureau of Prisons for performance of contract services. Under no circumstances shall Contractor staff be allowed to perform contractual services prior to satisfactorily completing all subject requirements.

Once Contractor staff performing on-site services satisfactorily complete the required security background procedures, they shall be required to attend/complete a four-hour security orientation program prior to performing on-site services. Thereafter, each instructor shall be required to repeat the four-hour security training on an annual basis. Once initial training is completed, all instructors providing on-site services will be required to comply with all applicable Federal Bureau of Prisons security policies and procedures. Barber’s shall be escorted at all times by FCC staff, and shall not be responsible for supervising or managing inmates. The Contractor shall be responsible for any reimbursement of their staff for attendance of this training.

N. PAYMENT TERMS:

Payment terms as specified in FAR 52.212-4(g) apply. The Contractor shall provide a monthly invoice to the Federal Correctional Complex Allenwood, Accounting Department, which accurately reflects days worked, number of sessions, and the total amount due for the previous month’s services. The due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government has accepted the services performed by the Contractor. The Contractor can, Barber Vocational Training Program however, offer discount payment terms for prompt payments as specified in block 12 on the SF- 1449 form of this solicitation.

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