5-RFQt-05-Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATION

RFQt Ref. #: 25-0197 Doc. Ref#: RFQt-05 Page 1 of 4 RFQt Title: Purchase and Installation of Detention Benches

1.0 SCOPE

1.1 The City of Fort Worth (City) is requesting quotes for a one-time purchase that includes both delivery and full installation of detention benches for correctional use at the City Jail. The benches will be used for inmate seating during holding and intake processing.

1.2 Bidders must be able to perform both services to be considered responsive. Proposals offering only delivery or only installation will be disqualified.

1.3 Prospective Bidders are encouraged to carefully review all solicitation attachments to ensure a complete understanding of the requirements and the anticipated agreement. The successful bidder will be referred to as the “Contractor” or “Vendor.”

2.0 PRODUCT SPECIFICATIONS

2.1 All benches must be new, unused, and a current standard product from a recognized manufacturer.

2.2 There will be three (3) different types of benches included in this solicitation:

2.3 Bench Type 1:

2.3.1 Dimensions: 96 inches (L) x 24 inches (W) x 18 inches (H)

2.3.2 Design: Stainless steel, Duplex Annealed (DA) finish, without cuff rings with pedestal legs of mild steel with powder coat finish.

2.4 Bench Type 2:

RFQt Ref. #: 25-0197 Doc. Ref#: RFQt-05 Page 2 of 4

2.4.1 Dimensions: 96 inches (L) x 24 inches (W) x 10 inches (H)

2.4.2 Design: Stainless steel, Duplex Annealed (DA) finish, without cuff rings, with pedestal legs of mild steel with powder coat finish.

2.5 Bench Type 3:

2.5.1 Dimensions: 96 inches (L) x 24 inches (W) x 18 inches (H)

2.5.2 Design: Stainless steel, Duplex Annealed (DA) finish, with cuff rings, with pedestal legs of mild steel with powder coat finish.

2.6 All benches must be securely mounted to either the wall or floor.

2.6.1 The Vendor is responsible for providing all equipment, hardware, and tools necessary for installation.

2.6.2 Benches must be installed flush to the wall, where applicable.

2.7 Unit prices shall include all costs associated with the benches, including but not limited to shipping, handling, delivery, fuel charges, fees and certifications fees. No additional charges will be accepted or paid by the city.

3.0 DELIVERY REQUIREMENTS

3.1 Benches must be delivered and installed at the following location:

City of Fort Worth Jail 305 W Belknap Street Fort Worth, TX 76102

3.2 City Jail staff must be given the opportunity to inspect the installation.

RFQt Ref. #: 25-0197 Doc. Ref#: RFQt-05 Page 3 of 4

3.2.1 Any required corrections must be completed by the Vendor at no additional cost to the City.

3.2.2 If the Vendor is unable to meet this timeframe, they must notify the City contact listed on the Purchase Order immediately.

3.3 Benches must be both delivered and fully installed within 30 calendar days of receiving a City-issued Purchase Order. Partial services (e.g., delivery without installation or installation without delivery) will be considered non-responsive and result in disqualification.

4.0 VENDOR QUALIFICATIONS

4.1 Vendor must be Criminal Justice Information Services (CJIS) certified or able to obtain certification upon award of this solicitation.

4.2 Vendor must have a minimum of three (3) years’ experience installing benches in correctional facilities.

5.0 WARRANTY

5.1 The equipment shall be warranted by the manufacturer against all defects due to faulty materials and workmanship, and comply with all conditions stated in this document.

5.2 The warranties shall not apply to damages due to vandalism, negligence, excessive operating conditions, accidents, or acts of God.

5.3 Warranties shall be effective for at least one year from the date of acceptance of the equipment by the City.

5.4 The City shall notify the Vendor, within 30 days after the discovery of any failure, defect, or damage.

RFQt Ref. #: 25-0197 Doc. Ref#: RFQt-05 Page 4 of 4

5.5 The Vendor shall remedy at the Vendor's expense any non-

conforming or defective components or equipment.

5.6 If the Vendor fails to remedy any failure, defect or damage within 45 days of receipt of notice, the City shall have the right to replace, repair or otherwise remedy the failure, defect or damage at the expense of the Vendor.

6.0 AGREEMENT TERM

6.1 This section supersedes RFQt-01- Instruction to Bidders, Section

20.0 Agreement Term. This agreement is for a one-time purchase and shall remain in effect until all goods and/or services have been delivered, inspected, accepted, and final payment has been made, unless otherwise terminated in accordance with the terms of this agreement.

6.2 In the event no funds or insufficient funds are appropriated by the City to complete payment for the goods or services under this agreement, the City shall notify the Vendor in writing, and the agreement shall terminate without penalty or further obligation to the City, except for payment for goods or services properly delivered and accepted prior to the termination date.