5-RFQt-05-Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATION

RFQt Ref. #: 25-0200 Doc. Ref#: RFQt-05 Page 1 of 5 RFQt Title: Weapon Wipes and Needle Oilers

1.0 SCOPE

1.1 The City of Fort Worth (City) seeks quotes for the purchase of

Weapon Wipes and Needle Oilers for the Police Department.

Prospective bidders should ensure they download all attachments for complete responses and understanding of the agreement the City intends to award from this solicitation. The successful bidder is known hereafter as “Contractor”/ “Vendor.”

2.0 EVALUATION FACTORS AND AWARD

2.1 Bidders may furnish pricing for all or any portion of the RFQt (unless otherwise specified). However, the City may evaluate and award the Contract for any item or group of items shown on the RFQt, or any combination deemed most advantageous to the City. Bids that specify an “all or none” award may be considered if a single award is advantageous.

2.2 The City will award contracts to the responsive and responsible Bidder who offers the lowest price or combination of prices.

3.0 PRODUCT SPECIFICATIONS

3.1 The product shall be new, unused, and a current standard product of an established manufacturer.

3.2 Recommended Model and Brand:

3.2.1 #3884-70 Hilco Lube Wipes Canister

3.2.2 #3884-100 Hilco Lube Maintenance Lubricant Packet Wipes

3.2.3 #2103-589 Hilco Needle Oiler

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3.3 Weapon Wipes

3.3.1 7” x 11” Heavy Duty Towels infused with Lubricant.

3.3.2 Canister wipes shall come with 70 wipes per container.

3.3.3 Canisters shall come in a case of 6.

3.3.4 Individual wipes shall come with 100 wipes per case.

3.3.5 Wipes shall be able to clean grease, dirt, and gum from weapons.

3.3.6 Wipes shall be able to protect against fingerprints, rust, and corrosion.

3.3.7 Wipes shall be able to displace moisture and prevent excessive cleaner/lubricant buildup.

3.3.8 Wipes shall be non-greasy and lint-free.

3.3.9 Wipes must be non-flammable in accordance with the fire and flammability test for materials C1166 standards established by the American Society for Testing and Materials (ASTM).

3.4 Needle Oiler with Pocket Clip

3.4.1 Needle oilers shall be of a pen type/size with a pocket clip.

3.4.2 Needle oilers shall come with 18 individual pens per case.

3.4.3 Needle oilers shall come with a needle tip applicator that has a replaceable needle cap.

RFQt Ref. #: 25-0200 Doc. Ref#: RFQt-05 Page 3 of 5

3.4.4 Needle oilers shall be able to adequately apply high grade oil lubricant to the insides of firearms.

3.5 Unit prices shall include all costs associated with the specified good/service, including but not limited to shipping, handling, delivery, fuel charges, and certifications fees. No additional charges will be accepted or paid by the city.

4.0 BRAND NAME OR EQUAL

4.1 Any manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in this specification are for information and not intended to limit competition unless otherwise indicated.

Bidders may offer any brand for which he/she is an authorized representative, which meets or exceeds the bid specification for any item(s). If bids are based on equivalent products, indicate on the bid solicitation the manufacturer’s product name and reference number.

4.2 Bidders shall submit proposal, cuts, sketches, and descriptive literature, and/or complete specifications. Reference to literature submitted with a previous bid will not satisfy this provision. Bidders shall explain the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. Bids which do not comply with these requirements are subject to rejection. Bids lacking any written indication of intent to bid an alternate brand will be received and considered incomplete.

4.3 The Senior Purchasing Manager or designee will evaluate “equal” products on the basis of information furnished by the bidder or identified in the bid and reasonably available to the Senior Purchasing Manager. The Senior Purchasing Manager or designee is not responsible for locating or obtaining any information not identified in the offer.

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4.4 Unless the bidder clearly indicates in its bid that the product being offered is an “equal” product, the bidder shall provide the brand name product referenced in the bid.

4.5 The City shall have the sole right to determine equal products.

5.0 DELIVERY REQUIREMENTS

5.1 The product shall be delivered to the following address:

5.1.1 Fort Worth Police Department Weapons Range - 511 W Felix

St. Ft. Worth TX 76115

5.2 The delivery driver shall check in and show his or her valid driver’s license at the security gate upon arrival.

5.3 The product shall be delivered between 8:00 a.m. to 4:30 p.m., Monday through Friday, unless otherwise requested by the Police Department.

5.4 The Vendor shall provide a shipping or Delivery Ticket showing the description of each item, quantity and unit price.

5.5 Vendor shall deliver products within 30 calendar days after receipt of a Purchase Order. If the Vendor cannot meet this timeframe, the Vendor shall notify the City contact listed on the Purchase Order.

5.6 The Vendor shall not deliver the equipment on City-observed holidays including:

5.6.1 New Year’s Day

5.6.2 Martin Luther King Jr. Day

5.6.3 Memorial Day

5.6.4 Juneteenth

5.6.5 July 4th

RFQt Ref. #: 25-0200 Doc. Ref#: RFQt-05 Page 5 of 5

5.6.6 Labor Day

5.6.7 Thanksgiving Thursday and the following Friday

5.6.8 Christmas Day