5-RFQt-05-Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATION

RFQt Ref. #: 25-0221 Doc. Ref#: RFQt-05 Page 1 of 5 RFQt Title: Sign Sheeting Material

1.0 SCOPE

1.1 The City of Fort Worth (City) seeks quotes for the purchase of sign sheeting material that will be used to fabricate street name and traffic control signs for the Transportation and Public Works Department.

Prospective bidders should ensure they download all attachments for complete responses and understanding of the agreement the City intends to award from this solicitation. The successful bidder, known hereafter as “Contractor”/“Vendor.”

2.0 PRODUCT SPECIFICATIONS

2.1 The product shall be new, unused, and a current standard product of an established manufacturer.

2.2 Products shall meet or exceed recommended brand: Nikkalite

2.3 The material shall be durable.

2.4 The material shall be electronic-cut-able.

2.5 Reflective sheeting must meet the American Society for Testing and Materials (ASTM) national specification standards Type VIII.

2.6 Reflective Sheeting must come in non-perforated roll ranging in size from 20in x 50 yards to 48 in x 50 yards.

2.7 Printable ASTM Type VIII Reflective Sheeting

2.7.1 The material must be a minimum of Type VIII sheeting.

2.8 Super High Intensity Prismatic Sheeting

2.8.1 Recommended Model: Crystal Grade 92000

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2.8.2 Fluorescent Yellow & Fluorescent Yellow Green

2.8.3 Fluorescent Orange

2.8.4 White/Yellow

2.8.5 The material must be a minimum of Type VIII sheeting.

2.9 Electronic Sign Making Film

2.9.1 Recommended Model: 100 Series

2.9.2 Electronic Sign Making Film must come in non-perforated rolls ranging in size from 24 in x 50 yards to 48 in x 50 yards.

2.9.3 Red & Green

2.9.4 Black & Brown

2.10 Clear Overlay Film

2.10.1 Recommended Model: Acrylic Cal A142

2.10.2 Clear Overlay Film must come in non-perforated rolls in size

24 in x 25 yards.

2.11 Hi S Cal Marking Film

2.11.1 Recommended Model: 5000 Series OEM Black

2.11.2 Hi S Cal Film must come in non-perforated roll in size 24 in x

50 yards to 48 in x 50 yards.

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2.12 Unit prices shall include all costs associated with the specified good/service, including but not limited to shipping, handling, delivery, fuel charges, fees, and certifications fees. No additional charges will be accepted or paid by the city.

3.0 BRAND NAME OR EQUAL

3.1 Any manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in this specification are for information and not intended to limit competition unless otherwise indicated.

Bidders may offer any brand for which he/she is an authorized representative, which meets or exceeds the bid specification for any item(s). If bids are based on equivalent products, indicate on the bid solicitation the manufacturer’s product name and reference number.

3.2 Bidders shall submit proposal, cuts, sketches, and descriptive literature, and/or complete specifications. Reference to literature submitted with a previous bid will not satisfy this provision. Bidders shall explain the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. Bids which do not comply with these requirements are subject to rejection. Bids lacking any written indication of intent to bid an alternate brand will be received and considered incomplete.

3.3 The Senior Purchasing Manager or designee will evaluate “equal” products on the basis of information furnished by the bidder or identified in the bid and reasonably available to the Senior Purchasing Manager. The Senior Purchasing Manager or designee is not responsible for locating or obtaining any information not identified in the offer.

3.4 Unless the bidder clearly indicates in its bid that the product being offered is an “equal” product, the bidder shall provide the brand name product referenced in the bid.

3.5 The City shall have the sole right to determine equal products.

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4.0 DELIVERY REQUIREMENTS

4.1 The sign sheeting material shall be delivered to the following address:

4.1.1 5001 James Avenue Suite 301, Fort Worth, TX 76115

4.2 The delivery driver shall check in and show his or her valid driver’s license at the security gate upon arrival.

4.3 The product shall be delivered between 8:00 a.m. to 4:00 p.m., Monday through Friday, unless otherwise requested by the Transportation and Public Works Department.

4.4 The Vendor shall provide a shipping or Delivery Ticket showing the description of each item, quantity and unit price.

4.5 Vendor shall deliver products within 30 calendar days after receipt of a Purchase Order. If the Vendor cannot meet this timeframe, the Vendor shall notify the City contact listed on the Purchase Order.

4.6 The Vendor shall not deliver the equipment on City-observed holidays including:

4.6.1 New Year’s Day

4.6.2 Martin Luther King Jr. Day

4.6.3 Memorial Day

4.6.4 Juneteenth

4.6.5 July 4th

4.6.6 Labor Day

4.6.7 Thanksgiving Thursday and the following Friday

4.6.8 Christmas Day

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5.0 WARRANTY

5.1 The equipment shall be warranted by the manufacturer against all defects due to faulty materials and workmanship and comply with all conditions stated in this document.

5.2 The warranties shall not apply to damages due to vandalism, negligence, excessive operating conditions, accidents, or acts of God.

5.3 Warranties shall be effective for at least one year from the date of acceptance of the equipment by the City.

5.4 The City shall notify the Vendor within 30 days after the discovery of any failure, defect or damage.

5.5 The Vendor shall remedy at the Vendor's expense any non-

conforming or defective components or equipment.

5.6 If the Vendor fails to remedy any failure, defect or damage within 45 days of receipt of notice, the City shall have the right to replace, repair or otherwise remedy the failure, defect or damage at the expense of the Vendor.