5-RFP 551811 Extraction Equipment for the Fire Department.pdf

City of Detroit Standardized Request for Proposal Template

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR PROPOSALS

RFP NO. 551811

DFD Extraction Equipment

Buyer: Eric Cooper

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE 11/3/2026

PRE-PROPOSAL

CONFERENCE

11/12/2026 2PM EST

Location: Microsoft Teams

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QUESTIONS DUE 11/13/2026 on or before

All questions must be submitted online in the Supplier Portal as indicated in Section 3.3 of this RFP.

PROPOSAL DUE DATE * 11/26/2026 @ 4PM EST

In the Supplier Portal as specified in Section 4.5 of this RFP.

* Respondents must register in EUNA Bonfire to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFP must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Proposals must be uploaded in EUNA Bonfire on or prior to the date and time indicated above. Late and/or emailed proposals will not be accepted.

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TABLE OF CONTENTS

Section 1. Project Summary and Background

1.1. PROJECT REQUEST

1.2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

2.2. OPERATIONAL INFORMATION

2.3. TECHNICAL INFORMATION

2.4. PAYMENT & PERFORMANCE BOND (Construction) . Error! Bookmark not defined.

Section 3. Proposal Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

3.2. ADHERENCE TO TERMS OF PROPOSALS

3.3. QUESTION DEADLINE

3.4. EVALUATION CRITERIA

3.5. EVALUATION PROCEDURE

3.6. ORAL PRESENTATION/DEMONSTRATION

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

3.8. PROTESTS

Section 4. Required Proposal Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

4.2. REQUIRED PROPOSAL CONTENT AND FORMAT

4.3. REQUIRED COST PROPOSAL

4.4. ECONOMY OF PREPARATION

4.5. SUBMITTAL INSTRUCTIONS

Section 5. General Conditions and Requirements for RFP

5.1. CONTRACT APPROVAL

5.2. PAYMENT

5.3. INVOICES

5.4. ASSIGNMENT

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

5.6. NEWS RELEASE

5.7. MISCELLANEOUS

5.8. OFFICE OF INSPECTOR GENERAL

RFP Attachments List

Section 1. Project Summary and Background

1.1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the Detroit Fire department requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide battery-powered hydraulic rescue equipment and related accessories for emergency vehicle extrication and technical rescue operations.

1.2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

The Detroit Fire Department (“City”) requires parts and occasional services for various types of extrication equipment, cutter equipment, and tools of the powered and non-powered type as a part of the standard compliment issued to fire apparatuses used in fire rescue operations, special operations, tech rescue, extrications, forcible entry, etc.

Equipment shall be battery-powered and capable of operating without an external hydraulic power unit.

• All tools shall be compatible with a common battery platform and charger.

• Tools shall be designed for operation in fresh water and saltwater environments.

• Tools shall incorporate a sealed design with a minimum IP54 rating; rescue tools should meet or exceed IP58 where applicable.

• Tools shall include integrated LED lighting, ergonomic controls, battery charge indication, and visual operating status indicators.

• Tools shall comply with the current edition of NFPA 1936/1960, as applicable.

Manufacturer or Authorized Distributor shall provide warranty information, training, technical support, and parts availability.

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFP it will be a City of Detroit Professional Services Contract (sample attached). The term of the contract will be for three (3) years with option for one (1) one-year renewal options. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council. The City anticipates one award as a result of the RFP.

Section 2. Statement of Work 2.

2.1. SERVICES TO BE PERFORMED

Electro-Hydraulic Rescue Equipment

Rescue Ram The rescue ram is a double-acting hydraulic cylinder. Extension and retraction is carried out hydraulically.

The rescue ram is a multi-stage cylinder for applying pressure with varying forces depending on the piston stage. The force remains constant within one piston stage.

The electro-hydraulic tool is equipped with light-emitting diodes attached on both ends of the tool to facilitate work under poor lighting conditions. For simplicity, the lights must be powered by the same Lithium-Ion battery that powers the electro-hydraulic tool and not a secondary battery.

The ram shall extend to a distance of up to 60.3 in (1531 mm). The retracted length is to be no less than 25.8in. (655 mm).

The ram shall feature a two-stage stroke. The maximum stroke for piston 1 shall be 17.8in.

(451 mm) producing a minimum of 28,600 lbf (127 kN) force. The maximum stroke for piston 2 shall be 16.7in. (425 mm) producing a minimum of 13,500 lbf (60 kN) force. The piston stroke overall shall be 34.5in. (876 mm).

The tool shall include claw feet made of tool steel on the piston side and on the cylinder side for durable gripping and minimizing slippage. Claw feet shall swivel on both ends.

The tool shall have a dual pilot check valve to prevent accidental movement of the piston rod in the event of power loss.

The control mechanism shall feature a star-grip control for ease of operation by allowing 360° operation in any position. The mechanism shall be separate and independent from the handle to provide added control in close-quarter operation.

The tool must provide a non-interflow shear seal "dead man" actuator, whereby the unit stops functioning when hand pressure is released. The extend piston and retract piston are clearly marked.

The tool must be NFPA 1960; 2024 Edition compliant and shall be labelled as such bearing the mark of the 3rd party testing agency.

The tool will not weigh more than 45 lbs (20.4 kg) excluding the power supply.

The tool dimensions when retracted shall be no longer than 25.8 in. (655 mm), wider than

5.51 in. (140 mm) and higher than 12.9 in. (327 mm).

The operating pressure of the tool will be 7,250 psi (50MPa).

The current consumption of the tool shall be 7A DC in idle mode and 45A DC at max load.

Electro-hydraulic ram must not require connection to an external hydraulic source, generation of the required hydraulic pressure takes place within the body of the device by either a quick exchange lithium/ion battery or an external power supply.

The cylinder of the tool shall be made of anti-corrosive T6-7075 light aluminum alloy for its lightweight, strength and long life.

The tool shall be able to tolerate an ambient temperature range of-4°F (-20°C) up to +131°F (+55°C).

The tool must be compatible with three battery options; either a 5Amp/25.2 V or a 9Amp/25.2V battery capable of freshwater submersion up to 11ft. Tool must also be compatible with a 9Amp/25.2V battery capable of saltwater submersion up to 11ft.

The tool shall have a noise pressure level of no more than 70dB(A) at max load. The tool shall be able to operate submerged in fresh water up to 11ft.

The tool shall have an IP rating of IP58 and utilize a battery with an IP rating of IP68.

Tool dashboard shall illuminate to notify the user of a higher-than-normal temperature in the main circuit board and shall discontinue the turbo feature while detected.

Tool dashboard shall illuminate an icon on the tools dashboard to indicate that the tool has a saltwater capable battery attached.

The tool dashboard shall display an indicator that illuminates when the turbo feature is active.

The tool dashboard shall display a pressure indicator that will continually change showing the level of pressure being produced by the tool throughout its operation.

The tool dashboard shall display an icon that shows the current battery state of charge for real-time awareness. The indicator lights shall consist of green, yellow, and red indication levels relative to the battery level

Open and Close icons shall illuminate on the tool dashboard when the trigger control valve is actuated in their respective direction.

The tool shall be Wi-Fi enabled and compatible with a 2.4GHz network.

The tool shall have a Wi-Fi indicator light and must consist of the following (3) colors, green, yellow, and red.

The tool shall connect to secure Wi-Fi networks to transmit tool, battery, and charger data and receive firmware updates.

The tool shall have the capability to create its own WLAN network to connect and transmit data.

The tool shall be able to collect and transmit the following data: power on time, temperature, total in use time, total runs, last activity start time, last connection, days since last upload, GPS location of last upload, battery relative state of charge (in percentage), battery state of health (in percentage), current battery voltage, battery temperature, battery serial number, battery type, charger serial number, charger type.

The tool shall trigger alerts to send to select recipients for any of the following incidents that occur in the field: drop alert, tool roll alert, tool submerged, tool submerged in salt water, tool improperly used in salt water, tool submerged for extended time, tool temperature reached a critical level.

Electro-Hydraulic Cutter

The tool is designed to be a hydraulically operated piston activating mechanical joints symmetrically to open or close a set of two opposite blade arms whereby cutting surfaces go on top of each other without making contact thus enabling objects to be cut.

Electro-hydraulic cutter must not require connection to an external hydraulic source, generation of the required hydraulic pressure takes place within the body of the device by either a quick exchange lithium-ion battery or an external power supply.

The electro-hydraulic tool is equipped with light-emitting diodes attached on the operating side to facilitate work under poor lighting conditions. For simplicity, the lights must be powered by the same Lithium-Ion battery that powers the electro-hydraulic tool and not a secondary battery.

The cylinder of the tool shall be made of anti-corrosive T6-7075 grade light aluminum alloy for its lightweight, strength and long life. The body of the tool shall have a high impact, non-metallic housing.

The maximum cutter opening at the tips will be 8.07 in (205 mm).

The cutter must have an advanced blade geometry for pulling metal to the back of the blades, reducing tool rotation and providing maximum cutting performance.

The blades shall be made of dropped-forged steel which has a glass-pearl blasted finish and are re-grindable. The blades of the tool should be attached to the piston rod via removable links for ease of repair, efficient power transmission and smooth operation. The pivot points of the blades shall have a rubber booted hand guard for safety purposes.

The cutting performance of the tool shall be able to cut up to 1.65 in (42 mm) diameter round stock steel.

The tool shall have a dual pilot check valve to prevent accidental movement of the blades in the event of power loss.

The control mechanism shall feature a star-grip control actuator for ease of operation by allowing 360 ° operations in any position.

The mechanism shall be separate and independent from the handle to provide added control in close-quarter operation.

The tool must provide a non-interflow shear seal "dead man" actuator, whereby the unit stops functioning when star grip control valve is released.

The tool shall have two handles. One located at the center of the tool and the other located below the control mechanism. The center crossbar handle allows easy ergonomic manipulation from the center or either side without the need of rotating the handle in to position.

The opening and closing positions are clearly marked.

The tool shall be protected by a pressure relief valve that prevents it from being over pressurized.

The tool dimensions without the battery shall not be any longer than 35.7 in (907 mm), wider than 10.5 in (266 mm) or higher than 9.96 in (253 mm).

The operating pressure to the tool will be 10,000 psi (70 MPa).

The current consumption should be SA DC in idle mode and 42A DC at maximum load.

The tool shall be able to tolerate an ambient temperature range of-4°F (-20°C) up to +131°F (+55°C).

The tool must be compatible with three battery options; either a 5Amp/25.2 V or a 9Amp/25.2V battery capable of freshwater submersion up to 11ft. Tool must also be compatible with a 9Amp/25.2V battery capable of saltwater submersion up to 11ft .

The tool must be NFPA 1960; 2024 Edition compliant and shall be labelled as such bearing the mark of the 3rd party testing agency.

Cutting classification should be no less than A8 / B9 /CS/ D9 / E9 / F5 as defined in NFPA 1960; 2024 and certified by a 3rd party testing agency.

The tool will not weigh more than 48.3 lbs (21.9 kg) excluding the power supply. The tool shall have a noise pressure level of 75 dB(A) at max load.

The tool shall be able to operate submerged in fresh water up to 11ft.

The tool shall have an IP rating of IP58 and utilize a battery with an IP rating of IP68.

Tool dashboard shall illuminate to notify the user of a higher-than-normal temperature in the main circuit board and shall discontinue the turbo feature while detected.

Tool dashboard shall illuminate an icon on the tools dashboard to indicate that the tool has a saltwater capable battery attached.

The tool dashboard shall display an indicator that illuminates when the turbo feature is active.

The tool dashboard shall display a pressure indicator that will continually change showing the level of pressure being produced by the tool throughout its operation.

The tool dashboard shall display an icon that shows the current battery state of charge for real-time awareness. The indicator lights shall consist of green, yellow, and red indication levels relative to the battery level

Open and Close icons shall illuminate on the tool dashboard when the trigger control valve is actuated in their respective direction.

The illumination of the power ring shall change from blue to red when the tool reaches a specified parameter, and the tool detects a greater than 10-degree rotation along its linear axis. This shall alert end user.

The tool shall be Wi-Fi enabled and compatible with a 2.4GHz network.

The tool shall have a Wi-Fi indicator light and must consist of the following (3) colors, green, yellow, and red.

The tool shall connect to secure Wi-Fi networks to transmit tool, battery, and charger data and receive firmware updates.

The tool shall have the capability to create its own WLAN network to connect and transmit data.

The tool shall be able to collect and transmit the following data: power on time, temperature, total in use time, total runs, last activity start time, last connection, days since last upload, GPS location of last upload, battery relative state of charge (in percentage), battery state of health (in percentage), current battery voltage, battery temperature, battery serial number, battery type, charger serial number, charger type.

The tool shall trigger alerts to send to select recipients for any of the following incidents that occur in the field: drop alert, tool roll alert, tool submerged, tool submerged in salt water, tool improperly used in salt water, tool submerged for extended time, tool temperature reached a critical level.

Electro-Hydraulic Combination Tool

The tool is a designed hydraulically activated piston with two equal, opposite blade arms that are symmetrically opened by mechanical joints, thereby spreading, squeezing, pulling or cutting objects.

Electro-hydraulic devices do not need to be connected to an external hydraulic source, generation of the required hydraulic pressure takes place within the body of the device by either a quick exchange lithium/ion battery or an external power supply.

The electro-hydraulic tool is equipped with light-emitting diodes attached on the operating side to facilitate work under poor lighting conditions. For simplicity, the lights must be powered by the same Lithium-Ion battery that powers the electro-hydraulic tool and not a secondary battery

The cylinder of the tool shall be made of anti-corrosive light aluminium alloy for its lightweight, strength and long life. The body of the tool shall have a high impact, non-metallic housing. The housing shall have ventilation holes on both sides of the unit for cooling the motor. The protective housing shall protect the battery from being damaged protect the operator's hand from being pinched between object and the tool

The maximum spreading force shall be up to 337,230 lbf (1500 kN). NFPA HSF test point produced 9,667 lbf (43 kN), the LSF test point produced 7,419 lbf (33 kN).

The tool shall produce a spreading distance up to 14.5 in (368 mm) measured at the blade tips.

The tool shall produce a maximum pulling force of 13,714 lbf (61 kN). NFPA HPF test point produced 13,940 lbf (62 kN), the LPF test point produced 9,667 lbf (43 kN).

To maximize the capability of the combination tool the unit should utilize an optional chain and shackle package for pulling operations, use only HURST chain set KSV 11 along with the necessary pulling attachment.

The tool shall produce a pulling distance of 15 in (382 mm).

The tips are to be removable, multifunctional tips that can be used for spreading, peeling, squeezing and pulling without the need to be changed.

The removable tips shall have "Sharks Tooth" aggressive design for maximum performance and gripping capability

The maximum cutter opening shall be 12.2 in (309 mm).

The blades of the tool shall be of a straight serrated edge design for maximum cutting performance. The blades of the tool shall contain shackle holes for pulling applications. The blades of the tool should be attached to the piston rod via removable links, for ease of repair, efficient power transmission and smooth operation. The blades shall be made of heat treated, shock resistant, forged tool steel. The pivot points of the blades shall have rubber booted hand guard for safety purposes.

The control mechanism shall feature a star-grip control actuator for ease of operation by allowing 360 ° operations in any position. The tool must provide a non-interflow shear seal "dead man" actuator, whereby the unit stops functioning when thumb pressure is released. The star grip automatically returns to the central position, guaranteeing the full load-holding.

The tool shall have (2) two handles for ease of operation in any position. One shall be located toward the center of the tool to create an even balance. The second handle shall be located below the control mechanism and be an integral part of the protective housing and allow for easy operation of the Star Control with the thumb of the operator.

The tool will be equipped with a dual pilot check valve. This is to prevent accidental movement of the arms in the event of power loss.

The tool shall be protected by a pressure relief valve that prevents it from being over pressurized.

The tool dimensions without the battery shall not be any longer than 34.5 in. (876 mm), wider than 9.25 in (235 mm) or higher than 9.96 in (253 mm).

The maximum operating pressure to the tool will be 10,000 psi (70 MPa) (700 bar).

The tool must be compatible with three battery options; either a 5Amp/25.2 V or a 9Amp/25.2V battery capable of freshwater submersion up to 11ft. Tool must also be compatible with a 9Amp/25.2V battery capable of saltwater submersion up to 11ft .

The estimated current consumption at nominal voltage is 9A DC at idle mode and

43A DC at maximum load.

The tool shall have a noise pressure level of 69 dB(A) at maximum load.

The tool shall be able to tolerate an ambient temperature range of -4°F (-20°C) up to +131°F (+55°C).

The tool must be NFPA 1936; 2020 Edition certified and shall be labelled as such bearing the mark of the testing agency.

Cutting classification should be no less than A7 / B8 / C7 / D8 I E7! F4 as defined in NFPA 1936;2020 and certified by a 3rd party testing agency.

The tool will not weigh more than 40.3 lbs (18.3 kg) excluding the power supply.

The tool shall be able to operate submerged in fresh water up to 11ft.

The tool shall have an IP rating of IP58 and utilize a battery with an IP rating of IP68.

Tool dashboard shall illuminate to notify the user of a higher-than-normal temperature in the main circuit board and shall discontinue the turbo feature while detected.

Tool dashboard shall illuminate an icon on the tools dashboard to indicate that the tool has a saltwater capable battery attached.

The tool dashboard shall display an indicator that illuminates when the turbo feature is active.

The tool dashboard shall display a pressure indicator that will continually change showing the level of pressure being produced by the tool throughout its operation.

The tool dashboard shall display an icon that shows the current battery state of charge for real-time awareness. The indicator lights shall consist of green, yellow, and red indication levels relative to the battery level

Open and Close icons shall illuminate on the tool dashboard when the trigger control valve is actuated in their respective direction.

The illumination of the power ring shall change from blue to red when the tool reaches a specified parameter and the tool detects a greater than 10-degree rotation along its linear axis. This shall alert end user.

Electro-Hydraulic Spreader

The tool is a designed hydraulically activated piston with two equal, opposite light metal alloy spreader arms that are symmetrically opened by mechanical joints, thereby spreading objects. Closing the spreader arms is also carried out hydraulically and mechanically by reverse order of the piston.

Electro-hydraulic devices must not require connection to an external hydraulic source.

Generation of the required hydraulic pressure takes place within the body of the device by either a quick exchange lithium/ion battery or an external power supply.

The electro-hydraulic tool is equipped with light-emitting diodes attached to facilitate work under poor lighting conditions. For simplicity, the lights must be powered by the same Lithium-Ion battery that powers the electro-hydraulic tool and not a secondary battery.

The cylinder of the tool shall be a one-piece design made of anti-corrosive T6-7075 light aluminium alloy for its lightweight, strength and long life.

The spreader shall produce a maximum spreading force of up to 147,924 lbf. (658 kN).

The tool shall produce a maximum spreading distance of 28.8 in (730 mm).

The spreader shall produce a minimum HSF test result of 16,186 lbf (72 kN), and a minimum LSF test result of 11,016 lbf (49 kN) as set forth in NFPA 1960-2024

To maximize the capability of the spreader the unit shall be compatible with an optional chain and shackle package for pulling operations, use only HURST chain set KSV 11. This should not require the removal of the tips for attachment. The spreader shall produce a HPF test result of 10,341 lbf (46 kN), and a minimum LPF test result of 6,295Ibf (28 kN) as set forth in NFPA 1960-2024.

The tool shall produce a pulling distance of 22.4 in (569 mm).

The tips are to be removable, multifunctional tips that can be used for spreading, squeezing and pulling without the need to be changed.

The removable tips shall have 15 contact points machined to a sharp-edged "shark tooth" aggressive design for maximum performance and gripping capability.

The tips shall be easily removed by depressing a spring loaded "button" style detent pins to allow for the use of compatible optional peeling tips used for tearing linear holes in sheet metal.

The arms of the tool should be made of aluminum alloy and attach via removable links for ease of repair, efficient power transmission and smooth operation. The arms shall include a metal protective and gripping squeezing plate on both the inside and the outside of each arm.

The control mechanism shall feature a star-grip control actuator for ease of operation by allowing 360 ° operations in any position. The tool must provide a non-interflow shear seal "dead man" actuator, whereby the unit stops functioning when thumb pressure is released.

The opening and closing positions are clearly marked.

The tool shall have two handles. One located at the center of the tool and the other located below the control mechanism. The center crossbar handle allows easy ergonomic manipulation from the center or either side without the need of rotating the handle in to position

The tool shall be protected by a pressure relief valve that prevents it from being over pressurized.

The tool dimensions without the battery shall not be any longer than 36.3 in (923 mm), wider than 10.4 in (265 mm) or higher than 9.96 in (253 mm).

The operating pressure to the tool will be 10,000 psi (70 MPa).

The current consumption should be SA DC in idle mode and 45A DC at maximum lo ad.

The tool shall be able to tolerate an ambient temperature range of -4°F (-20°C) up to

+131°F (+55°C).

The tool must be compatible with three battery options; either a 5Amp/25.2 V or a

9Amp/25.2V battery capable of freshwater submersion up to 11ft. Tool must also be compatible with a 9Amp/25.2V battery capable of saltwater submersion up to 11ft .

The tool must be NFPA 1960; 2024 Edition compliant and shall be labelled as such bearing the mark of the 3rd Party testing agency.

The tool will not weigh more than 42.5 lbs (19.3 kg) excluding the power supply. The tool shall have a noise pressure level of 78 dB(A) at max load.

The tool shall be able to operate submerged in fresh water up to 11ft.

The tool shall have an IP rating of IP58 and utilize a battery with an IP rating of IP68.

Tool dashboard shall illuminate to notify the user of a higher-than-normal temperature in the main circuit board and shall discontinue the turbo feature while detected.

Tool dashboard shall illuminate an icon on the tools dashboard to indicate that the tool has a saltwater capable battery attached.

The tool dashboard shall display an indicator that illuminates when the turbo feature is active.

The tool dashboard shall display a pressure indicator that will continually change showing the level of pressure being produced by the tool throughout its operation.

The tool dashboard shall display an icon that shows the current battery state of charge for real-time awareness. The indicator lights shall consist of green, yellow, and red indication levels relative to the battery level

Open and Close icons shall illuminate on the tool dashboard when the trigger control valve is actuated in their respective direction.

Compact Electro-Hydraulic Rescue Tool

The tool is a hydraulically activated piston with two equal, opposite blade arms that are symmetrically opened by mechanical joints, thereby spreading, squeezing, pulling or cutting objects.

Electro-hydraulic devices do not need to be connected to an external hydraulic source, generation of the required hydraulic pressure takes place within the body of the device by either a quick exchange lithium-ion battery or an external power supply.

The cylinder of the tool shall be made of anti-corrosive light aluminum alloy for its lightweight, strength and long life. The body of the tool shall have a high impact, non-metallic housing. The housing shall have ventilation holes on both sides of the unit for cooling the motor.

The NFPA HSF test point shall produce 6,744 lbf (30 kN), and the LSF test point shall produce 5,395lbf (24kN)

The tool shall produce a spreading distance up to 8.5 in (215 mm) measured at the blade tips with combi tips.

The tool shall be able to utilize two different style of tips that can be exchanged quickly by the use of lin. diameter quick release buttons. One set of tips are patented multifunctional tips that can be used for spreading, peeling, and squeezing without the need to be changed.

These tips should be 1.772 in. wide measured at the base of the tip. The second set of tips shall be manufactured from cast stainless steel. These tips must have 3 "teeth" on one tip and 2 "teeth" on the second tip. These "teeth" should be 0.975 in each and form an interlocking "Jaw" the can be used to force items open as well as lift. Both tip types shall be made of an investment cast high-strength tool steel.

The tool has been NFPA tested to cut 0.87 in (22.2mm) diameter round stock steel material

The maximum cutter opening shall be 8.15 in (215 mm) and shall include a notch to focus maximum cutting force.

The blades of the tool shall be of a straight serrated edge design for maximum cutting performance

The control mechanism shall feature a star-grip control actuator for ease of operation by allowing 360 operations in any position. The tool must provide a non-interflow shear seal "dead man" actuator, whereby the unit stops functioning when thumb pressure is released.

The star grip automatically returns to the central position, guaranteeing the full load-holding.

The tool shall have a 360° rotating handle that offers 4 locking positions.

The tool shall have a built in Picatinny accessory rail for the addition of optional accessories. The tool shall feature an on/off button that stays recessed when the tool is in the on position.

The tool shall be protected by a pressure relief valve that prevents it from being over pressurized.

Noise emissions at nominal voltage measured at idle mode generated 66 dB(A), max load generated 70 dB(A).

Minimum current consumption is 10 amps at idle mode and 43 amps at maximum load.

The nominal electrical voltage (with lithium/ion battery) is

25.2 V.

The tool shall be able to tolerate an ambient temperature range of -4F (-20C) up to +131F (+55C).

The tool dimensions without the battery shall not be any longer than 31.3 in (796 mm), wider than 7.7 in (195 mm) or higher than 8.3 in (210 mm) with combi tips.

The tool must be certified as compliant with NFPA 1936, 2015 Edition and shall be labeled as such bearing the mark of the testing agency.

Cutting classification should be no less than A5 / B3 / C5 / D6 / E6 as defined in NFPA

1936:2015 and certified by a 3rd party testing agency.

The tool will not weigh more than 24.3 lbs (11 kg) with combi tips, excluding the power supply.

TECHNICAL INFORMATION

Delivery Requirements

The successful bidder shall provide complete delivery of all awarded equipment to the City of Detroit at the location or locations designated by the City. Equipment shall be delivered fully assembled where applicable, inspected, and ready for service.

The successful bidder shall coordinate the delivery schedule with the City's designated representative.

The successful bidder shall be responsible for all freight, handling, unloading, delivery, and related costs. Equipment shall be protected during shipment and delivered free from damage.

Damaged, defective, incomplete, or nonconforming items shall be corrected or replaced promptly at no additional cost to the City.

On-Site Inspection and Commissioning

Upon delivery, the successful bidder shall perform an on-site inspection and commissioning of the equipment to verify completeness, proper operation, and compliance with the awarded specifications. All required components, accessories, batteries, chargers, hoses, controls, manuals, software, and documentation shall be verified. Deficiencies identified during inspection or commissioning shall be corrected at no additional cost to the City.

On-Site Training

The successful bidder shall provide comprehensive on-site training at a City-designated location. Training shall be conducted by qualified factory-trained or manufacturer-authorized instructors and shall include sufficient classroom and hands-on instruction to enable City personnel to safely inspect, deploy, operate, maintain, clean, store, and troubleshoot the supplied equipment.

Safe operation, setup, deployment, and shutdown procedures. Product-specific rescue applications, limitations, and manufacturer-recommended practices. Inspection, preventative maintenance, testing, cleaning, storage, and service intervals.

Troubleshooting of common operational issues and identification of conditions requiring factory-authorized service.

Required personal protective equipment and applicable safety practices.

Hands-on familiarization with each supplied tool, kit, control, hose, accessory, and stabilization component.

All instructor travel, training materials, manuals, and associated costs shall be included in the bid price unless specifically identified otherwise in the bid response.

Technical, Warranty, Parts, and Service Support

The successful bidder shall provide ongoing technical and warranty support throughout the warranty period and contract term. Support shall include equipment operation, troubleshooting, warranty administration, repair coordination, replacement parts identification, preventative maintenance, inspections, testing, and service recommendations.

Warranty and repair service shall be performed by factory-trained and manufacturer-authorized technicians using genuine Original Equipment Manufacturer (OEM) replacement parts and the manufacturer's published procedures. The bidder shall identify the authorized service facility that will support the City of Detroit and provide its address, telephone number, normal service hours, and typical response time.

The successful bidder shall maintain, or have prompt access to, an adequate inventory of replacement parts and consumable items necessary to support the supplied equipment. Parts and

Office of Contracting and Procurement (OCP)

Request for Proposal – 551811 Extraction Equipment

Revised 12/2/2025 Page 17 of 29 service support shall remain available in accordance with the manufacturer's standard product-support policies.

Removal and Disposal of Existing Equipment

The successful bidder shall coordinate with the City's designated representative to remove existing rescue tools, lifting equipment, stabilization equipment, accessories, batteries, chargers, hoses, controls, and related components identified by the City for disposition. Removal shall occur at a mutually agreed date and time and shall not interfere with emergency operations or leave the City without the equipment required for operational readiness.

Unless otherwise directed in writing by the City, the successful bidder shall be responsible for all labor, loading, transportation, handling, documentation, and costs associated with removal and lawful disposal or recycling of the identified equipment. No additional charge shall be made to the City unless a separate disposal allowance is specifically requested in the bid schedule.

Equipment shall not be removed until the replacement equipment has been delivered, inspected, commissioned, and accepted by the City, unless the City provides written authorization for earlier removal. The bidder shall protect City property and facilities during removal and shall repair, at its own expense, any damage caused by its personnel, agents, subcontractors, vehicles, or equipment.

The successful bidder shall manage all removed equipment in accordance with applicable federal, State of Michigan, and local environmental, transportation, recycling, and waste-disposal requirements. Batteries, hydraulic fluids, electronic components, compressed-gas components, and other regulated or potentially hazardous materials shall be handled by properly qualified personnel and delivered only to authorized recycling, reclamation, or disposal facilities.

The successful bidder shall provide the City with an itemized disposition record identifying the equipment removed, including available manufacturer, model, serial number, asset tag, quantity, removal date, and final disposition method. Upon request, the bidder shall provide certificates of recycling, destruction, reclamation, or lawful disposal and any shipping manifests or receipts applicable to regulated materials.

Title to existing equipment shall remain with the City until the City issues written authorization for removal and disposition. The bidder shall not resell, reuse, transfer, salvage, cannibalize, or otherwise dispose of City-owned equipment except as expressly authorized in writing by the City. Any trade-in value or salvage credit offered by the bidder shall be separately identified in the bid and shall not be assumed unless accepted by the City.

Revised 12/2/2025 Page 18 of 29

The bidder shall describe its proposed removal and disposition process, identify any subcontractors or facilities that will be used, and provide evidence of required licenses, permits, insurance, or environmental credentials upon request.

The successful bidder shall remain fully responsible for the performance and compliance of all subcontractors used for removal, transportation, recycling, or disposal.

Authorized Dealer and Service Provider Requirements

The successful bidder shall be a current manufacturer-authorized distributor, dealer, and service provider for all equipment listed in this bid. The bidder shall possess all current manufacturer authorizations required to market, sell, deliver, service, repair, train on, and provide warranty support for the applicable product lines within the State of Michigan.

Authorization shall remain valid throughout the contract, including any renewal period.

At the time of bid submission, the bidder shall provide official documentation from each applicable manufacturer verifying its authorized status. Acceptable documentation includes a current dealer authorization letter, distributor agreement, service certification, or other manufacturer-issued documentation confirming authority to sell, support, service, and administer warranties for the proposed products in Michigan.

The successful bidder shall maintain factory-trained and manufacturer-authorized service technicians capable of performing warranty repairs, preventative maintenance, inspections, testing, and technical support. Failure to maintain required manufacturer authorization during the contract may constitute grounds for termination at the City's discretion.

A bidder that is not an authorized dealer, distributor, or service provider for an offered product line within the State of Michigan may be deemed non-responsive and ineligible for award.

RESPONDENT PERFORMANCE HISTORY

The respondent shall provide the following information:

Identify in detail at least 3 respondent’s services provided and the length of time respondent’s service were provided on each (use attached reference form).

Included in this information shall be the description of services provided and the time period during which the services were provided; Identify the respondent’s key personnel working on the projects identified in “section a” above; Identify any projects in which the respondent’s contract was terminated for any reason;

Identify any claims or lawsuits that have been brought against your organization as a result of any services provided within the last five years;

Revised 12/2/2025 Page 19 of 29

Attach your organization’s financial statements (CPA Certified) for the previous three years; and Provide an organization chart indicating the key personnel who will provide services resulting from this RFP. Also provide a resume for each of the key personnel.

2.2. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

2.3. TECHNICAL INFORMATION

City Data Standards The City is committed to centralizing and warehousing Data for the purpose of improving service delivery and enabling cross departmental analytics. The System must enable Data access, Data interoperability, warehousing of resulting Data, and adherence to City data standards which the City has provided to the Contractor for review.

Specifically, the System requires:

• We require access to all System data for automated data warehousing purposes, provided through at least one of the following machine-readable methods:

o Preferred: Direct database access, or access to a reporting database (ODBC-compatible) o Alternative: API access providing data in one or more of the following formats: JSON, CSV, or XML

• Full documentation of APIs (including field names and objects) and the database schema used by the application.

• Ability for City to programmatically update data within the System as needed via

API

• Any location-based data or platform utilizes the City’s base units geocoder, Base Units Database, and/or address Data standards as applicable.

• The ability for the City to use and govern Data as it deems necessary--centralizing it, porting it into other systems, and using it for additional and future organizational needs.

• Data collected, transferred and stored meet minimum standards to ensure confidentiality, integrity and availability.

• Data to meet compliance rules / regulations in order to ensure the sensitive digital assets are guarded against loss, theft and misuse. These rules come in a number of forms including applicable industry compliance / standards (i.e. HIPAA, PII, PCI- DSS, NIST, ISO), state or federal-level laws or even supra-national regulations.

• The System must have the capacity to store field-level metadata and display it in the user interface when appropriate

• API is able to provide Data in a JSON format.

Specifications, Change of Specification, and Errors or Omission. Specifications which refer to brand names are given for reference. Respondents may quote on equivalent articles, provided that

Revised 12/2/2025 Page 20 of 29 brand name and catalog number(s) and any deviations are noted on the bid form and complete descriptive literature is furnished. Exceptions will state “Do Not Substitute.”

The decision of the City shall be final.

Section 3. Proposal Evaluation and Selection Process 3.

3.1. MINIMUM QUALIFICATIONSfive

Proposals will only be accepted from those firms demonstrating a minimum of (5) years of relevant experience providing the services requested in the RFP for projects of similar scope and size.

3.2. ADHERENCE TO TERMS OF PROPOSALS

A proposal once accepted by the City of Detroit, may become a binding contractual obligation of the Respondent. The failure of a successful Respondent to accept this obligation and to adhere to the terms of the Respondent’s proposal may result in rejection of the proposal and the cancellation of any provisional award to the respondent. Respondents are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

3.3. QUESTION DEADLINE

All questions regarding the RFP shall be submitted through the Supplier Portal no later than the time and date specified in the solicitation. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFP or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFP.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFPs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

3.4. EVALUATION CRITERIA

Technical Proposals will be evaluated before Cost Proposals are reviewed.

Proposal Evaluation Criteria Possible Points

1. Relevant Experience of Similar Scope and Scale to RFP (References) 20

2. Implementation and Support (Assess project management methodology/capability, and ongoing technical support proposed, warranty) http://www.michigan.gov/SIGMAVSS

Revised 12/2/2025 Page 21 of 29

3. Technical Capability and Support - Assess product/equipment expertise (manufacturer authorizations, equipment expertise), trained technicians and staff, etc.)

4. Approach and Methodology for Onsite Training, Inspections, Commissioning and Decommissioning of equipment 20

5. Pricing 10 Total Points Possible 100

Detroit Equalization Credits according to the following table shall be applied after the technical and price evaluation. (Please see Equalization Credit Statement for more information)

Detroit Equalization Credits – Prime Contractor Possible Points

Detroit Headquartered Business 5 Detroit Based Business 2 Detroit Resident Business 5 Construction Workforce Investment Business (Construction over $1M) 3 Construction Workforce Development Business 3 Detroit Small Business 1 Detroit Micro Business Concern 2 Joint Venture 2 Mentor Venture 1

Construction Workforce Development and Construction Workforce Investment credits are applicable to High Impact Construction Projects (over $1M).

Business can only be either a Detroit Small Business or Detroit Micro Business Concern but not both. Business can only be a Joint Venture or a Mentor Venture but not both.

Detroit Equalization Credits – SubContractor Possible Points

Detroit Headquartered Business 5 x % of work Detroit Based Business 2 x % of work Detroit Resident Business 5 x % of work Construction Workforce Investment Business* 3 x % of work Construction Workforce Development Business* 3 x % of work Detroit Small Business 1 x % of work Detroit Micro Business Concern 2 x % of work

Maximum Points Possible 10 *Applicable to High Impact Construction Projects over $1 million.

3.5. EVALUATION PROCEDURE

Following the receipt of proposals, a City designated Evaluation Committee will evaluate each response. All PROPOSALS, which meet the required format of this RFP, will be evaluated. Any proposals determined to be non-responsive to the specifications or other requirements of the RFP, including instructions governing submission and format, will be disqualified unless the City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Respondent is acceptable.

Revised 12/2/2025 Page 22 of 29

The City may also at its discretion, request oral presentations, make site visits at Respondent’s facility and may request a demonstration of Respondent’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified proposals, and negotiate with some limited number of the highest scored qualified respondents. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation Committee will be by consensus.

Any of the additional data specs and standards described in Section 2.3, that are met will be factored positively into the overall score.

3.6. ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding proposals submitted in response to the RFP. Failure to make an oral presentation will be grounds for rejection of your proposal. Respondents will be notified by the Office of Contracting and Procurement of the date, time and location for oral presentations.

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all proposals received;

2) waive any non-conformity;

3) re-advertise for proposals;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for proposals, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFP does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a proposal under this request, or to procure or contract for services.

3.8. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit…