5_ REVISED Advertisement BONFIRE.pdf

ADVERTISEMENT FOR BIDDERS

The Paulding County Board of Commissioners is soliciting electronic bids through its Bonfire eProcurement Portal and sealed bids will be received by the Paulding County Department of

Finance, 240 Constitution Blvd. Dallas, Georgia 30132 for the project known as:

Paulding County Board of Commissioners

FY 2027 Paulding County Right of Way Vertical Mowing Contract I, Bid No: 27004-1502

Project No: PR-VM(I)2027

Bid Due Date: Monday, September 28, 2026

Time: 10:00A.M. (Local Time)

Bids may be submitted electronically through the Paulding County Bonfire eProcurement Portal or by sealed envelope to the Paulding County Department of Finance, 240 Constitution Blvd., Dallas, Georgia 30132. Late submissions will not be accepted.

The Owner is the Paulding County Board of Commissioners.

A public bid opening will be held immediately following the submission deadline in the Paulding

County Board of Commissioners Meeting Room, Second Floor, Watson Government Complex, 240

Constitution Boulevard, Dallas, Georgia 30132. Bid pricing will be read aloud.

The approximate extent and character of the Work is generally described as follows:

Perform vertical mowing and trimming along both sides of the roadway from the edge of the right-of-way and vertically up to twenty-five (25) feet. This work shall include trimming all trees and tree branches that are encroaching, or have the potential to encroach, from the sides of the right-of-way onto the travel ways. Work shall be performed along approximately 79.909 miles of County roads.

Bidders shall inform themselves concerning Georgia Laws and comply with same.

Bid Documents

Bid documents, specifications, and addenda are available at no cost through the Paulding County

Bonfire eProcurement Portal. Interested vendors must register for a free Bonfire account to download solicitation documents, receive addenda, submit questions, and electronically submit bids.

All questions about the bid process, plans or specifications must be submitted in writing through the

Bonfire portal.

The OWNER is not obligated to consider a Bidder’s proposal, if the Bidder does not meet the following criteria:

1. Valid proof of Insurance, equal to or exceeding the Owner’s requirements.

2. List of three references where the Bidder has performed similar work. Do not include the Owner as one of the references.

3. The contractor must be able to bond 100% of the cost of the submitted bid, through a surety company with the qualifications listed below.

Contract Time

The successful bidder shall commence work upon receipt of a written Notice to Proceed and shall:

• Fully complete the project within ninety (90) consecutive calendar days as specified in the

Contract Documents.

Each Bid must be accompanied by a Bid Bond with good and sufficient surety or sureties approved by the owner for faithful acceptance of the contract, payable to, in favor of, and for the protection of the OWNER in an amount equivalent to five percent (5%) of the total amount payable by the terms of the contract or, in lieu thereof, in the form of a certified check, cashier’s check, or cash in equal amount.

The Successful Bidder will be required to furnish performance and payment bonds with the executed Agreement meeting the requirements of the Contract Documents and executed on the forms attached to the Agreement. The terms and time for payment are set forth in the Agreement.

Surety and insurance companies must have an AM Best rating of A-6 or greater, be listed in the

Federal Registry of Companies holding Certificates of Authority and Acceptable Sureties on

Federal Bonds, and be licensed by the Georgia Insurance Department and the Georgia Secretary of State to do business in the State of Georgia.

Bidder will provide a list of sub-contractors that will be used in conjunction with this project.

Bidder must perform 70% or more of the project, without the use of sub-contractors.

All Bids will remain subject to acceptance for 60 days after the day of the Bid opening, but

OWNER may, in its sole discretion, release any Bid and return the Bid security prior to that date.

Questions

Questions regarding the technical specifications or contract documents shall be submitted in writing through the Bonfire Portal or to purchase@paulding.gov no later than 12:00 Noon on Friday, September 18, 2026.

Bid Submission

Bids may be submitted by either of the following methods:

• Electronically: Bids may be submitted through the Paulding County Bonfire eProcurement

Portal prior to the stated deadline. It is the sole responsibility of each Bidder to ensure that its electronic submission is successfully uploaded and received prior to the bid closing time.

mailto:purchase@paulding.gov

• Sealed Envelope: Bids may be submitted in a SEALED ENVELOPE to the Paulding

County Department of Finance, 240 Constitution Boulevard, Dallas, Georgia 30132.

Each sealed envelope containing a Bid shall be plainly marked on the outside as follows:

Paulding County Board of Commissioners

FY 2027 Paulding County Right of Way Vertical Mowing Contract I, Bid No: 27004-1502

Project No: PR-VM(I)2027

If the Bid is submitted by mail, the sealed envelope containing the Bid shall be enclosed in a separate mailing envelope addressed to the Paulding County Department of Finance at the address stated above.

Reservation of Rights

The Paulding County Board of Commissioners reserves the right to reject any or all bids, waive technicalities and informalities, re-advertise, and make such modifications to the contract as may be deemed in the best interest of the County.

Each bidder agrees to waive any claim against the Owner, the Engineer, and their respective officers, employees, and representatives arising from or relating to the administration, evaluation, recommendation, or award of this solicitation.

Tara Goldin, Purchasing Manager

Paulding County Department of Finance

Project Manager

Kenneth Corbitt, Road Superintendent

Paulding County DOT

240 Constitution Blvd

Dallas, GA 30132

770.445.4759