5 - PWS v7 Draft.pdf

418th CSB Vs 1 202108

PERFORMANCE WORK STATEMENT (PWS)

Chemical Latrine and Pumping Services U.S. Army Proving Grounds (YPG), Arizona

August 1, 2025

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform waste pumping and portable latrine services as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: This is a reoccurring service contract utilized by both YPG Garrison and YTC for long- and short-term rental of portable latrines and hand wash stations, and waste removal from septic tanks, wash racks and grease traps. Historically the contract has been Indefinite Delivery/Indefinite Quantity (IDIQ) with two task orders issued per year. YPG Garrison and YTC each have an assigned COR that place service orders under their respective Task Order on the contract.

1.3 Objectives: The objective of this contract is to maintain safe and environmentally compliant use of all testing areas, training areas and facilities located on U.S. Army Yuma Proving Ground (YPG), Arizona.

1.4 Scope: The Contractor shall provide non-personal services to deliver portable latrines and hand wash stations; Servicing of latrines and hand wash stations; pumping and disposal of waste from latrines and designated septic systems, wash racks and grease traps;

and provide unscheduled pumping services of wastewater systems.

1.5 Period of Performance: Please refer to the contract schedule for the contract’s period of performance.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor’s existing quality assurance system shall be utilized in accordance with Federal Acquisition Regulation (FAR) 12.208"

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: The Contractor is not required to work on the following holidays when YPG is closed.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0600 to 1630 Monday thru Thursday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

The Contractor may make deliveries based on the Government’s test scheduling. Testing may include Fridays, nights, and weekends. Deliveries shall be made in a timely manner as not to delay testing operations. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at YPG. The scheduling, number required, and final placement of required items will be specified with each individual task order.

1.6.6 Type of Contract: The Government anticipates the award of a Firm Fixed Price contract.

1.6.7 Security Requirements:

1.6.7.1 Access and general protection/security policy and procedures: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.3 Escorts: Reserved

1.6.7.4 Personnel Security Clearance Requirements: Reserved

1.6.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk.

The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(2) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: Reserved

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Reserved

1.6.7.6.2 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office, or the host nation equivalent.

1.6.7.6.3. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.7 Access to Government Information Systems: Reserved

1.6.7.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. Contractor shall not duplicate keys provided by the Government. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.7.8.1 The Contractor shall report any occurrences of lost or duplicate keys/key cards to the KO and the COR (and physical property manager, if applicable) within two (2) hours or the next business day if after hours and to request key or lock(s) replacement. This notification and request for key(s) and lock replacement shall be submitted in writing. The total cost of the replacement may be at the Contractor’s expense.

1.6.7.8.2. Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s). Contractor personnel shall follow security access requirements when entering secure areas. Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.6.79 Lock Combinations: Reserved

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following contractor personnel are considered key personnel by the government: Contract Manager (CM) and alternate Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to start of contract performance. The Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available by telephone 24 hours a day, seven days a week in the event an unscheduled (emergency) pumping service is required.

1.6.11 Special Qualifications or Certifications: Contractor shall have a minimum of 5 years’ experience with functional operation of portable latrines/hand wash stations and septic pumping and disposal of waste and hazardous materials.

1.6.11.1 IA/IT Training Certification: Reserved

1.6.12 Identification of Contractor Employees: Contractor (to include subcontractors) employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees: Reserved

1.6.12.2 Uniform: Reserved

1.6.13 Contractor Travel: Reserved

1.6.14 Other Direct Costs (ODC): Reserved

1.6.15 Data Rights: Reserved

1.6.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserved

1.6.16.2 Advertisement and Social-Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html).

The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 Information Assurance: Reserved

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result http://www.defenseimagery.mil/products/dodimagery/commercialuse.html in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day, phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services at the end of the phase-in period.

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within ten (10) calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS- US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non- CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within ten

(10) calendar days after completion of the training.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided.

1.6.19.3 Information Assurance (IA) Training: Reserved

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved

1.6.19.5 Threat Awareness Reporting Program (TARP Training): For all DA contractors.

Training will be completed within 30 days of assignment or employment to an organization and will undergo live environment TARP training will be completed annually IAW AR 381-12 Threat Awareness and Reporting Program. The Contractor shall provide either certificates of completion or dates of attendance at the location and time (provided by the COR) for each affected contractor employee and subcontractor employee to the COR, or to the Contracting Officer if a COR is not assigned, with 15 calendar days after completion of training by all employees and subcontractor personnel.

1.6.19.6 iWATCH Training: The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract. The Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.19.7 OPSEC Training: Reserved

1.6.20 Safety Requirements:

1.6.20.1 The Contractor shall comply with all OSHA, State, U.S. Army, U.S. Army Yuma Proving Ground, and other applicable industry safety standards.

1.6.20.2 The Contractor shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

1.6.20.3 The Contractor shall report all accidents and occupational illnesses immediately to the YPG Mission Safety Office through the Contracting Officer's Representative (COR).

1.6.21 Environmental Requirements: The contractor shall comply with all applicable Federal, State, Local Laws and regulations and utilize standard industry practices for avoiding adverse environmental impacts. These requirements include, but are not limited to, 32 CFR Part 651 (Environmental Analysis of Army Actions) and the Environmental Handbook for the YPG Workforce. The Contractor shall ensure that all activities performed by its personnel, subcontractors and suppliers are executed in accordance with such authorities. The Contractor shall obtain all permits, licenses, approvals, and/or certificates required or necessary to accomplish environmental work. When the work to be performed requires facility clearances, such as digging or drilling permits, the Contractor shall obtain such clearances and/or permits in accordance with all local and installation requirements and with the assistance of the installation point(s) of contact, prior to any such work being initiated. All spills should be reported to the YPG Fire Department and the Environmental Science Division (ESD) spill phone (928-920-1736) within 24 hours.

1.6.22 The contractor shall develop and submit an Environmental Protection Plan (EPP) to the KO and COR for review and approval within 30 calendar days after contractor award.

Best Management Practices where applicable shall be identified and implemented to offset adverse environmental impacts.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it, such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command: has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Thursday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer KOFA KoFa Firing Range OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TARP Threat Awareness and Reporting Program TE Technical Exhibit YPG Yuma Proving Ground

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property

The Government will not provide property or services in the performance of this contract.

3.2 Emergency and Rescue

3.2.1 The Government will furnish emergency medical and rescue services to prevent loss of life, limb, or undue suffering within the areas serviced by the applicable installation emergency services provider. When calling 911, the caller MUST state that they are located on Yuma Proving Grounds. The call will be forwarded to the Yuma Proving Grounds Dispatch for action. The Government will seek reimbursement for medical services rendered, as appropriate.

3.2.2 The Government will provide installation fire services to include firefighting, fire prevention inspections and investigations; Installation security services; confined space rescue; and Hazardous Material (HAZMAT) first response.

3.3 Telecommunications/Utilities

3.3.1 A radio(s) for communications with Range Control will be provided on request to the COR by the Contractor. This will be used by any driver who needs to enter restricted access areas and remain in touch with Range Control and/or his dispatching office. The radio is issued by Range Communication Branch in Building 3659 at Kofa Firing Range (KFR), they will charge it for the driver and issue fresh batteries when needed. The driver must renew its authorization monthly. The contractor shall be liable for the repair and/or replacement of stolen, lost, or damage as a result of Contractor abuse or neglect.

Normal maintenance and repair will be at Government expense.

PART 4

CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

4.1 Contractor Furnished Facilities and Equipment – General

4.1.1 The contractor shall procure material, equipment, and supplies. The contractor shall ensure on-site maintenance personnel are equipped with proper individual / hand tools for the effort to be completed (i.e. general mechanics tools). The Government will not provide individual tools to be used by maintenance personnel under this effort. The Government has revoked its assumption of risk regarding individual tools used under this effort. At no time will the Government be responsible for the replacement of lost, damaged, or broken individual tools.

4.1.2 Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS and as identified in the Purchasing/Invoicing Guide.

4.1.3 Contractor-furnished equipment or items, inoperable or unserviceable for any reason, must be removed from the U.S. Government’s Installation within ten (10) business days after failure. The condition of contractor-furnished equipment shall not relieve the contractor of responsibility to provide services as required in this contract. The contractor shall immediately notify the KO and COR, in writing, of circumstances regarding delay of work due to equipment or material problems.

4.1.4 All contractor furnished vehicles shall be maintained in a neat, presentable, and operational condition and shall meet Government safety inspection standards. The contractor’s vehicles not meeting standards shall not be operated on U.S. Government installations. All vehicles shall be equipped with an operating audible backup alarm and a minimum size type 20BC fire extinguisher. The alarm shall be an electronic unit activated when the vehicle is placed in reverse. All vehicles and equipment shall not leak oil, transmission fluid or hydraulic fluids while in operation. The Contractor shall remove from service, within one hour of notification by the KO, non-acceptable vehicles and equipment shall be at the Contractor’s expense. Inoperable or unserviceable equipment or vehicles shall not be cause for the Contractor to reduce any service or performance. No major repairs shall be accomplished on Contractor owned vehicles and/or equipment on the installation.

The contractor shall provide a sign on the right and left side of contractor furnished vehicles with the contractor's company name and telephone number.

4.1.5 Specific Equipment Requirements: Contractor vehicles and Equipment shall have required permits and tank certifications for all liquid waste hauling in accordance with current applicable Federal, State, and Local Laws, ordinances, and regulations. Trucks, Tanks and pumping equipment shall be durable, clean, watertight, in working condition, and show no visible signs of corrosion.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide non-personal services to deliver portable latrines and hand wash stations; Servicing of latrines and hand wash stations; pumping and disposal of waste from latrines and designated septic systems, wash racks and grease traps;

and provide unscheduled pumping services of wastewater systems.

5.1 Basic Services. The contractor shall plan, program, administer, manage and execute the work necessary to provide the specific required services. The contractor shall provide personnel, management, and any other items and services other than Government-furnished items necessary to perform the Portable Latrines and Hand Wash Station Rental, and Pumping Services at U.S. Army Yuma Proving Ground. All work and deliverables shall comply with Government and commercial standards.

5.1.1 Portable Latrines and Handwash stations. The contractor shall establish a customer service center to receive calls/emails from customers. Contractor shall ensure that a customer service representative shall be available to take customer requests during normal duty hours. The contractor shall process all requests directly from the COR, initiate the service order and deliver the portable latrines and/or hand wash stations to the desired location at the required date and time as required by the Government. The items requested shall be in place no later than requested start date and removed within 24 hours of the requested end date as indicated on the service order request. Deviations from placement and pick up date and times must be coordinated with the COR. All units shall be clean, serviceable, fully stocked with supplies (toilet paper, paper towels, soap, etc.) and be free of damage. Contractor shall ensure that all units are fully functional. Doors must be operable and lockable. Vent pipes shall be intact and vented to the outside. Toilet seats and other accessories shall be operable and securely fastened. Each latrine shall have a sign affixed informing users of potential additional costs resulting from trash being thrown in holding tanks. Contractor shall ensure that latrines are secure to prevent them from being blown or knocked over.

a. Long Term Rental: The Contractor shall deliver and set up portable latrines and hand wash stations (specifications listed in paragraph’s 5.1.1.3 and 5.1.1.4) as required by the Government at fixed locations for rental periods that exceed 30 days (see Technical Exhibit 1- Fixed Permanent Locations). The Contractor may be required to add, move, or relocate some of the fixed location units at the direction of the Contracting Officer. It is expected that the Government will request no more than 5% of these to be relocated in any given month. The Government reserves the right to make changes to the permanent locations as necessary.

b. Short Term Rental - Service Orders for short term rental will not exceed a 30-day period (renewal is permitted). The Contractor shall deliver and place into service the quantity of portable latrines and hand wash stations identified on each Service Order (specifications listed in paragraph’s 5.1.1.3 and 5.1.1.4). 5.1.1.1 The Contractor shall have the capacity to deliver portable latrines and hand wash stations for short term rental within the following timeframe:

a. 10 portable latrines on a 4-hour notice

b. 11 to 100 portable latrines with a 48-hour notice.

5.1.1.2 Cancelations: Given the flexibility of the YPG mission, cancellation of services is allowable provided that cancellation of services occurs 24 hours prior to unit delivery. A cancelation fee equal to a daily rental fee per unit is allowable for cancellations that occur within the 24-hour limitation.

5.1.1.3 Latrine Specifications: All latrines shall meet the following specifications:

a. Latrines shall be subdued in color and painted with lusterless enamel finish on the exterior.

b. Each latrine shall be completely enclosed with screened roof ventilation window for release of odors and to prevent entry of insects. Vents will be fitted with a minimum size 16 mesh screening material.

c. Material used to form the latrines shall be plastic or fiberglass and be impervious to moisture or treated with an effective sealer.

d. All construction joints shall be sealed and contoured to prevent accumulation of dirt.

e. Latrine tank capacity shall be 60 gallons or greater. Container tanks shall be watertight without side vents secured to the tanks.

f. Latrines shall be free of any holes in the walls or doors, have no chemical leaks, and all doors, hinges, and latches shall operate as intended in manufacturer's design.

g. The doors shall be self-closing, tight fitting within ½ inch of the door frame and shall have an inside fully operational lock and outside handle. Hinges shall be securely attached and tamper resistant.

h. Each latrine shall be equipped with wall-mounted toilet tissue holder, a wall-mounted coat hook and a urinal.

i. Urinals shall be securely fastened to the tank or structure.

j. Toilet tissue holder shall hold a minimum of and supplied with, two (2) rolls of toilet tissue and be constructed in a manner to prevent free reeling of the tissue paper.

k. The urinal and toilet seat shall be rust proof and of a material having a non-absorbent finish.

l. Urinal drains shall have adequate drain flow and/or gravity feed to the holding tank to prevent overflow from the urinal fixture.

m. The contractor shall firmly anchor (individually or in groups), each portable latrine with tie-downs, rope, and staking equipment to minimize unforeseen circumstances which might overturn or cause spillage. Collapsible latrines are not acceptable.

n. Disability Friendly Latrines: If requested, the Contractor shall provide latrines that are disability friendly that meet all federal state, and local laws, regulations, and policies regarding Americans with Disabilities Act (ADA) compliance standards.

5.1.1.4 Hand Wash Station Specifications:

a. All hand wash stations shall be subdued in color and painted with lusterless enamel finish on the exterior with a pedestal type design.

b. Tank capacity shall be not less than 24 gallons freshwater capacity and 24 gallons of gray water capacity.

c. Hand wash stations shall have two (2) liquid soap dispensers and two paper towel dispensers filled with single-fold towels.

d. All soap dispensers shall each have an eight (8) ounce capacity and shall not be less than ½ full at any time.

e. Hand wash stations shall have a foot pump that can pump no less than 1.8 gallon/minute of fresh water.

5.1.1.5 Relocation: Due to the nature of the YPG mission requirement, the Government may require the Contractor to relocate portable latrines/hand washing stations after initial placement (excluding Fixed Locations). Service Orders for relocation will result in additional charges, unless the unit(s) was initially placed in the wrong location. The contractor may place the latrines within a 100-foot radius of the original coordinates to avoid any unforeseen obstacles or to prevent any mishaps.

5.1.1.6 The Government is not responsible for any loss or damages to any provided portable latrines or hand wash stations.

5.1.2 Portable Latrine and Hand Wash Station Servicing: The Contractor shall service latrines and hand wash stations as outlined in the establishing Service Order. At a minimum a service shall include the following:

a. Latrine and hand wash station is cleaned and fully stocked with supplies (2 rolls of toilet paper, soap, paper towels, etc.).

b. The holding tank is pumped and recharged IAW with normal industry standards.

c. All trash and debris (ex. bottles, cans, Meal Ready-to-Eat (MRE) packaging, boxes, clothing, rocks, and tree branches) inside the latrine area and holding tank are disposed of properly. The Contractor shall not be responsible for trash and debris outside of the latrines unless the Contractor itself is the source of the trash and debris. The contractor shall notify the COR if it finds any military gear, weapons, munitions or other Government property for proper disposal.

d. Ensure latrine is upright and watertight.

e. The contractor shall maintain a legible servicing log within each latrine, the log will contain the following information: date of last service (DD/MM/YYYY) and the date of next scheduled service (DD/MM/YYYY). The Government may conduct inspections of the units at any time to ensure compliance with this requirement.

If completed services are found to be unacceptable, the Contractor shall re-perform ordered services at no additional expense to the Government. The Government has the right to issue a Service Order for additional cleaning at the normal daily service rate. The Contractor will have 24 hours to be on site and clean the requested unit(s) after being notified.

5.1.2.1 Unscheduled Servicing: Any additional unscheduled latrine service required will be requested by the COR via Service Order and will result in an additional charge.

5.1.3 Pumping Services

5.1.3.1 Scheduled Pumping Services: The Contractor shall furnish all labor, supplies, and equipment to perform waste removal pumping services for designated septic tanks, grease traps, wash racks, and other holding tanks. The Contractor shall perform these services IAW the schedule outlined in Technical Exhibit 2-Pumping Services, Monthly Scheduled.

The Government reserves the right to adjust the site pumping scheduling to facilitate efficient operation of each facility.

5.1.3.2 Unscheduled Pumping Services: The Contractor shall provide additional pumping services on an as needed basis. The Contractor shall perform these services IAW the schedule outlined in Technical Exhibit 3-Pumping Services, Unscheduled as Requested.

When required, the Government will submit a Service Order to the Contractor for services that do not exceed $2,500.00 (per occurrence). The request will be designated as an Emergency or Non-Emergency Pumping Service. Any unscheduled service that will exceed $2,500.00 requires Contractor to submit a written quote to the COR. Contractor shall not initiate service without written approval from the KO.

• Emergency Service Orders: The Contractor shall be on site to perform service within 4 hours of Service Order receipt.

• Non-emergency Service Orders: The Contractor shall be onsite to perform service within 24 hours of Service Order receipt.

5.1.4 Waste Disposal

5.1.4.1 Disposal of Latrine and Septic Tank Material: The Contractor shall dispose of the waste materials pumped from latrines and septic/sewage tanks generated on YPG in accordance with Technical Exhibit 4; LAAF Waste Disposal Standard Operating Procedures. Violations of TE 4 may result in termination of dumping privileges which will require the Contractor to dump waste at an approved, off post, waste disposal site at no cost to the Government. Only waste generated on YPG shall be disposed of on YPG.

5.1.4.2 Disposal of Grease, and Wash Rack Contents: Grease, and wash rack contents shall not be disposed of within the boundaries of YPG. The Contractor is responsible for discharging/disposal of these materia1s in an approved facility in accordance with 40 CFR, Part 241, and ARS Title 49. Disposal of any hazardous materials on YPG is prohibited.

5.1.5 Reports

5.1.5.1 Service Order Summary Report: The contractor shall provide a weekly report listing all service orders in the format example shown in Technical Exhibit 5.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor's expense.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.2 Department of the Anny Publications: AR 420-1 Army Regulation Facilities

6.3 Department of the Anny Publications: AR 385-10 Anny Regulation Safety

6.4 Department of the Anny Publications: AR 530-1 Operations Security

6.5 Department of the Anny Publications: AR 525-13 Antiterrorism

6.6 Department of the Anny Publications: AR 530-1 Anny Operational Security, dated 19 April 2007

6.7 Department of Defense: DOD 5500-7-R Joint Ethics Regulation

6.8 Arizona Revised Statutes: ARS Title 49 Title 49; The Environment

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachments:

7.1.1 Attachment 1 – Performance Requirements Summary

7.1.2 Attachment 2 – Deliverables Schedule

7.2 Technical Exhibits:

7.2.1 Technical Exhibit 1 - Fixed Permanent Locations

7.2.2 Technical Exhibit 2 - Pumping Services – Monthly Scheduled

7.2.3 Technical Exhibit 3 - Pumping Services - Unscheduled as Requested

7.2.4 Technical Exhibit 4 - Laguna Army Airfield (LAAF) Waste Disposal Standard Operating Procedures.

7.2.5 Technical Exhibit 5 - Service Order Summary Report

7.2.6 Technical Exhibit 6 - Estimated Workload Data

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The standard should relate to timeliness, quality, or quantity (metrics) of service required by the Contractor is stated in the PWS verbiage. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Acceptable Quality Level

(AQL)

Incentive (Positive and/or

Negative)

1.

Combating Trafficking in Persons FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause

The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

100% Compliance Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR system;

contractor shall re-perform the service

2.

a) Para 1.6.19.1

b. Anti-Terrorism (AT) Level 1 Training

The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or 30 calendar days after employment of new personnel.

100% Compliance Non-conforming services will result in non-conformance reports issued to contractor and potential negative CPARS report.

3.

a) Para 1.6.19.5

b) Threat Awareness and Reporting Program Training

Training will be completed within 30 days of assignment or employment and annual thereafter IAW AR 381-12

100% Compliance

Non-conformance may result in a non-compliance report and negative CPARS report.

4.

a) Para 5.1.1

b) Delivery of portable Latrines & Handwash Stations at fixed/permanent locations.

The Contractor shall deliver and set up portable latrines and hand wash stations (specifications listed in paragraph’s 5.1.1.3 and 5.1.1.4) as required by the Government at fixed locations for rental periods that exceed 30 days.

95% IAW Para 5.1.1

Noncompliance may result in reduction in payment up to 10% of monthly invoice amount.

5.

a) Para 5.1.1

b) Short Term Rentals

The Contractor shall deliver and place into service the quantity of portable latrines and hand wash stations identified on each Service Order.

95% IAW Para 5.1.1

Noncompliance may result in reduction in payment up to 10% of monthly invoice amount.

6.

a) Para 5.1.1.3

b) Latrine & Handwash Specifications

ALL latrines and Handwash stations meet the minimum specifications as outlined in para 5.1.1.3

95% IAW Para 5.1.1.3

Noncompliance may result in reduction in payment up to 10% of monthly invoice amount.

7.

a) Para 5.1.2

b) Latrine & Handwash Station Servicing

The Contractor shall service latrines and hand wash stations as outlined in the establishing Service Order & para 5.1.2

95% IAW Para 5.1.2 Noncompliance may result in reduction in payment up to 10% of monthly invoice amount.

8.

a) Para 5.1.3.1

b) Scheduled Pumping Services

The Contractor shall perform these services IAW the schedule outlined in Technical Exhibit 2-Pumping Services, Monthly Scheduled.

95% IAW Para 5.1.3.1

Noncompliance may result in reduction in payment up to 10% of monthly invoice amount.

9.

a) Para 5.1.3.2

b) Unscheduled Pumping Services

The Contractor shall perform these services IAW the schedule outlined in Technical Exhibit 3-Pumping Services, Unscheduled as Requested.

95% IAW Para 5.1.3.2

Noncompliance may result in reduction in payment up to 10% of monthly invoice amount.

10.

a) Para 5.1.4.1

b) Waste Disposal

The Contractor shall dispose of the waste materials pumped from latrines and septic/sewage tanks generated on YPG in accordance with Technical Exhibit 4; LAAF Waste Disposal Standard Operating Procedures.

100% Compliance Noncompliance may result in reduction in payment up to 20% of monthly invoice amount.

11.

a) Para 5.1.4.2

b) Waste Disposal/Other than Sewage

The Contractor is responsible for discharging/disposal of these…