5-Justfication and Approval for Other than Full and Open Competition.pdf

August 2020

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.

PURCHASE REQUEST OR REQUISITION

NUMBER

PROJECT/TASK

ISD

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Information Systems Division (ISD) has a requirement on a sole source basis, to procure Fiserv Frontier Software Licenses.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Information Systems Division (ISD) has a requirement on a sole source basis, to procure a one-year support contract for Fiserv Frontier Software Licenses from Fiserv Federal Systems, Inc. The USCG ALC ISD currently utilizes Fiserv Frontier Software to reconcile general ledger accounts for Milpay monthly and supports Federal Payroll Tax payments.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

The USCG ALC ISD currently utilizes Fiserv Frontier Software to reconcile general ledger accounts for Milpay monthly and supports Federal Payroll Tax payments. Fiserv Federal Systems, Inc is the sole developer/supplier of this software, thus are the only company that can offer sales, service support and/or updates to the software.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Extensive market research was conducted using both Government and commercial sources. This included querying the following information systems and web sites: Defense Logistics Agency (DLA) Federal Logistics Information Service (WebFLIS); Department of Defense Electronic Mall (DoD EMall); the General Services Administration's (GSA) on-line purchasing service- GSA Advantage!®; Inventory Locator Service e-marketplace (ILSmart); internet search engines; and the OEM's web site. Fiserv Federal Systems, Inc is the Original Equipment Manufacturer (OEM) and only authorized dealer for this product.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Fiserv Federal Systems, Inc is the only source qualified to fulfill this requirement in that they own the intellectual data rights to the Fiserv Frontier Software Licenses and therefore are the only source available that can provide the service support and/or updates to the software.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Fiserv Federal Systems, Inc is the sole proprietor of the Fiserv Frontier Software Licenses, and they own the exclusive data rights. The Government does not own or possess any rights to the software code or maintenance data for this service. The development of the code and maintenance data required for the USCG to create a comparable information system has been deemed uneconomical.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

As stated above, the Government does not own or possess any rights to the maintenance data or software source code that is required in order to provide these services. However, the USCG will consider all available services to determine if another manufacturer's technology will satisfy future USCG requirements without compromising the tools, capabilities, scalability, and high performance of the engineering workstations to meet the USCG needs.

SIGNATURE AND TITLE OF CUSTOMER

CODE

TELEPHONE

DATE

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE

DATE