5-IFB 0006613 TSD Dust Collection System .docx

Invitation for Bid (IFB) Project Title: Replacement Dust Collection System – TSD Woodshop IFB Number: 0006613 Issue Date: January 21, 2026 Question Due Date and Time: February 19, 2026 Bid Due Date and Time: March 5, 2026, 3:00 PM CT Email Bid Submission: heather.goll@tfc.texas.gov Project Location: Texas School for the Deaf (TSD), 1102 S Congress Ave., Austin, TX 78704 Purchasing Entity: Texas Facilities Commission (TFC)

1. Introduction & Purpose The Texas Facilities Commission (TFC) is soliciting bids from qualified vendors for the replacement of the dust collection system in the woodshop at the Texas School for the Deaf (TSD). The purpose of this project is to ensure compliance with safety standards and NFPA fire codes.

2. Scope of Work The successful bidder shall provide all labor, materials, equipment, layout, permits (if required), and services to complete a turnkey dust collection system replacement, including:

A. Demolition & Disposal

a. Remove and properly dispose of the existing dust collection system, ducts, and related debris.

b. All removed materials shall be transported to an approved recycling or disposal facility in compliance with local, state, and federal regulations.

c. The existing dust collector shall be transported to the TFC Surplus Warehouse located at 6506 Bolm Road, Austin, TX 78721. Transportation, loading, and unloading of dust collector shall be included in demolition costs in pricing sheet.

d. Vendor is responsible for disposal and must be able to provide disposal receipts or documentation upon request to verify proper handling.

e. Protect adjacent landscaping, irrigation, structures, and utilities during removal and installation.

f. Cap or reroute any low-voltage or wiring (if present) per code.

B. New Dust Collection System Installation

a. Option 1: System Exhaust Outside.

b. Option 2: System Exhaust Inside (current exhaust method).

C. New system meets the following specifications:

a. Capacity: Appropriately sized CFM requirements based on shop size and equipment.

b. Noise Level: Shall be kept within a reasonable range.

c. Compliance: Must meet OSHA and local building codes.

d. Spark detector and extinguishing system compliant with NFPA requirements.

e. Connect system to existing woodworking equipment (planers, saws, sanders, etc.).

f. Provide plumbing, electrical, and ductwork replacements to support installation of new system.

g. Conduct system testing and provide operational training for staff.

D. Site Work & Restoration

a. Call utility locate, if needed.

b. Maintain site safety and cleanliness; restore disturbed areas to pre-project condition.

c. Remove all debris daily; final clean-up upon completion.

E. Quality & Warranty

a. Work to be performed by experienced personnel under direct supervision.

b. Provide 1-year minimum workmanship warranty and manufacturer warranties for materials.

c. Correct any defects in materials or workmanship at no additional cost during warranty period.

3. Technical Specifications A. Core System Components: Install a complete system per local building codes and manufacturer recommendations.

B. Airflow and Velocity:

· Maintain 3,500-4,500 ft/min in ductwork.

· Meets the determined total CFM.

C. Ductwork Design: Maintains proper airflow while minimizing resistance.

4. Mandatory Pre-Bid Site Visit A mandatory site visit will be held on February 11, 2026, at 10:00AM and on February 12, 2026 at 2:00PM at 1102 S Congress Ave., Austin, TX 78704. Bidders must attend to verify quantities, access, and site constraints. Bids from firms not attending will be rejected.

Bidders must enter through the Visitor’s gate located on Elizabeth Street. Check-in with the security guard at security gate for visitor badge. Designated parking areas are outlined on the map provided. Please review the campus map in advance to locate approved areas.

We will meet at the designated parking lot located across from the tennis courts.

5. Schedule A. Notice of Intent to Award: Approximately March 13, 2026.

B. Project Start: Site will be available to begin work starting June 8, 2026.

C. Must be completed no later than July 31, 2026.

D. Liquidated Damages: $100.00 per calendar day for late completion.

6. Insurance, Bonding & Compliance A. Insurance per TFC Terms and Conditions.

B. Bonding: Bid Bond (5% of greatest amount bid) and Performance & Payment Bonds (100%) of contract value from awarded respondent.

a. For email and Bonfire submissions a copy of the Bid Bond must be submitted with your response. A hard copy must be submitted within three business days of bid due date. Address for bid bond submission is 1711 San Jacinto Blvd., Austin, TX 78701, Attn: Procurement.

C. Permits: Contractor responsible for any permits/fees unless otherwise stated.

D. Safety: Comply with all applicable safety regulations; maintain safe egress and site controls.

7. Bid Submission Requirements Bidders must submit:

· Completed bid form with pricing breakdown (demolition, equipment, installation labor).

· Design Documents: System layout drawings, airflow calculations, and compliance certifications.

· Project timeline and estimated completion date (included within the bid form).

· References for similar projects completed within the last 3 years (minimum 3).

· Warranty details for equipment and workmanship.

· Proof of Submission in B2G system.

· Bid bond.

Submission Methods (choose ONE):

· Bonfire (Electronic Submission): Bid may be submitted online through the Bonfire system, see Instructions for Bonfire Submission.

· Mailing (Hardcopy): Bid must be sealed and delivered to the following address by the IFB deadline.

Texas Facilities Commission Attn: Procurement Division 1711 San Jacinto Blvd.

Austin, TX 78701

· Emailing (Electronic Submission): Email complete bid to Heather Goll at heather.goll@tfc.texas.gov.

8. Evaluation Criteria Bids will be evaluated based on:

· Compliance with specifications.

· Total cost.

· Vendor experience and references.

· Proposed timeline.

· Warranty and support services.

9. Questions & Addenda All questions must be submitted in writing to:

Contact: Heather Goll, CTCD/CTCM Email: heather.goll@tfc.texas.gov | Phone: 512-463-1874 Deadline for Questions: February 19, 2026.

Responses will be issued via Addendum posted to Electronic State Business Daily (ESBD). Bidders must acknowledge all addenda on the Bid Form.

10. HUB Subcontracting Plan TFC is using the HUB Compliance Reporting System (B2G) as a resource tool to accept the HSP online. Respondents must register for a B2G account (No Charge). The HSP must be submitted through TFC’s HUB Compliance Reporting System (B2G) at: http://tfc.gob2g.com, B2G Access Code: 9308966629. See Attachment C – HUB Compliance Reporting System – Online Process Guide for instructions on how to submit the HSP.

The HUB Subcontracting Plan shall be completed and submitted through the B2G system. As mandated by 34 Texas Administrative Code, Section 20.14, Respondents must submit a HUB Subcontracting Plan that identifies all subcontractors and complies with good faith effort in accordance with the Comptroller of Public Accounts (CPA) HUB rules in Section 20.285.

11. Bid Form (Must be Completed or Will Be Disqualified) Contractor Legal Name: ______________________________ Address: __________________________________________ Primary Contact Name & Phone: ____________________________ Email: _____________________________________________ Federal EIN #: _____________________________________________ Options:

· Option 1 Base Bid – Lump Sum (All-Inclusive): Exhaust Outside $___________

· Demolition $___________

· Equipment $___________

· Installation Labor $__________

· Option 2 Base Bid – Lump Sum (All-Inclusive): Exhaust Inside $___________

· Demolition $___________

· Equipment $___________

· Installation Labor $__________ Schedule: Start within ___ days from Purchase Order (PO) issue date; Substantial Completion within ___ days.

Warranty: Workmanship [#_]__ years; Materials per manufacturer (minimum one year).

Acknowledgments:

· Mandatory Site Visit attended 2/11/2026____ ✔ or 2/12/2026____ ✔

· Addendum received: 1, 2, 3___ ✔

· Utility locate will be requested prior to installation ✔

· Compliance with safety, permits, and disposal requirements ✔

12. Attachments (as applicable)

· Equipment IDs pictures.

· TSD Campus Map

· Criminal Background Check and Application Guidelines

· HUB Compliance Reporting System – Online HSP Process Guide

· Instructions for Bonfire Submission

Terms and Conditions:

By submitting a response, Bidder acknowledges and accepts the TFC Standard Terms and Condition as posted on the TFC website located at:

https://www.tfc.texas.gov/sb20/TFC%20Terms%20and%20Conditions_POs_10.08.2021.pdf

Bidder Affirmations:

1. Having carefully examined the IFB, and all other Attachments, as well as the premises and conditions affecting the work, Bidder hereby proposes to furnish all labor, materials, and equipment necessary to complete the work in the amounts proposed in IFB.

1. Provided the bid is accepted, the Bidder, signature herein, agrees to obtain and furnish the required insurance certificates and surety bonds in accordance with the terms and conditions of the IFB. Should the Respondent fail to provide the required insurance certificates within fifteen (15) days after receipt of the Award Notification Letter or provide the surety bonds within ten (10) days after issuance of purchase order, TFC may retain as forfeit the Bid Security in the amount of five percent (5%) of the total price of the proposal and disqualify awarded Bidder and proceed with the next ranked Bidder, and so on as provided by statute.

1. False Statements: Respondent represents and warrants that all statements and information prepared and submitted in this document are current, complete, true, and accurate. Submitting a Response with a false statement or material misrepresentations made during the performance of a contract is a material breach of contract and may void the submitted Response and any resulting purchase order.

1. Buy Texas Affirmation: In accordance with Section 2155.4441 of the Texas Government Code, Respondent agrees that during the performance of a contract for services it shall purchase products and materials produced in Texas when they are available at a price and time comparable to products and materials produced outside this state.

1. Dealings with Public Servants Affirmation: Respondent has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted response.

1. Antitrust Affirmation: The undersigned affirms under penalty of perjury of the laws of the State of Texas that (1) in connection with this Response, neither I nor any representative of the Respondent have violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (2) in connection with this Response, neither I nor any representative of the Respondent have violated any federal antitrust law; and (3) neither I nor any representative of the Respondent have directly or indirectly communicated any of the contents of this Response to a competitor of the Respondent or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Respondent.

1. Texas Bidder Affirmation: Bidder certifies that if a Texas address is shown as the address of the Bidder on this Bid, Bidder qualifies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.

1. Financial Participation Prohibited: Pursuant to Section 2155.004(a) of the Texas Government Code, Bidder certifies that neither Bidder nor any person or entity represented by Bidder has received compensation from TFC to participate in the preparation of the specifications or solicitation on which this Response or Purchase Order is based. Under Section 2155.004(b) of the Texas Government Code, Bidder certifies that the individual or business entity named in this Bid or Purchase Order is not ineligible to receive the specified award and acknowledges that the purchase order may be terminated and payment withheld if this certification is inaccurate.

1. Executive Head of a State Agency Affirmation: In accordance with Section 669.003 of the Texas Government Code, relating to contracting with the executive head of a state agency, Bidder certifies that it is not (1) the executive head of the TFC (2) a person who at any time during the four years before the date of the contract was the executive head of the TFC, or (3) a person who employs a current or former executive head of the TFC.

1. Foreign Terrorist Organizations: Bidder represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Section 2252.152 of the Texas Government Code.

1. Human Trafficking Prohibition: Under Section 2155.0061 of the Texas Government Code, the Bidder certifies that the individual or business entity named in this Bid or Purchase Order is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

1. Prior Disaster Relief Contract Violation: Sections 2155.006 and 2261.053 of the Texas Government Code, prohibit state agencies from accepting a Bid or awarding a Purchase Order that includes proposed financial participation by a person who, in the past five years, has been convicted of violating a federal law or assessed a penalty in connection with a contract involving relief for Hurricane Rita, Hurricane Katrina, or any other disaster, as defined by Section 418.004 of the Texas Government Code, occurring after September 24, 2005. Under Sections 2155.006 and 2261.053 of the Texas Government Code, Bidder certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

1. Public Information Act: Bidder understands that TFC will comply with the Texas Public Information Act (Chapter 552 of the Texas Government Code) as interpreted by judicial rulings and opinions of the Attorney General of the State of Texas. Information, documentation, and other material in connection with this Solicitation or any resulting contract may be subject to public disclosure pursuant to the Texas Public Information Act. In accordance with Section 2252.907 of the Texas Government Code, Bidder is required to make any information created or exchanged with the State pursuant to the contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the State.

1. Debts and Delinquencies Affirmation: Bidder agrees that any payments due under the contract shall be directly applied towards eliminating any debt or delinquency it has to the State of Texas including, but not limited to, delinquent taxes, delinquent student loan payments, and delinquent child support.

1. Computer Equipment Recycling Program: If Bidder is submitting a Bid for the purchase or lease of computer equipment, then Bidder certifies that it is in compliance with Subchapter Y, Chapter 361 of the Texas Health and Safety Code related to the Computer Equipment Recycling Program and the Texas Commission on Environmental Quality rules in 30 TAC Chapter 328.

1. Television Equipment Recycling Program: If Bidder is submitting a Bid for the purchase or lease of covered television equipment, then Bidder certifies that it is compliant with Subchapter Z, Chapter 361 of the Texas Health and Safety Code related to the Television Equipment Recycling Program.

1. Contracting Information Responsibilities: In accordance with Section 552.372 of the Texas Government Code, Bidder agrees to (1) preserve all contracting information related to the Purchase Order as provided by the records retention requirements applicable to the TFC for the duration of the Purchase Order, (2) promptly provide to the TFC any contracting information related to the Purchase Order that is in the custody or possession of the Bidder on request of the TFC, and (3) on termination or expiration of the Purchase Order, either provide at no cost to the TFC all contracting information related to the Purchase Order that is in the custody or possession of the Bidder or preserve the contracting information related to the Purchase Order as provided by the records retention requirements applicable to the TFC. Except as provided by Section 552.374(c) of the Texas Government Code, the requirements of Subchapter J, Chapter 552, Government Code, may apply to the Purchase Order and the Bidder agrees that the Purchase Order can be terminated if the Respondent knowingly or intentionally fails to comply with a requirement of that subchapter.

1. Cybersecurity Training: If Bidder has access to any state computer system or database, Bidder shall complete cybersecurity training and verify completion of the training program to the TFC pursuant to and in accordance with Section 2054.5192 of the Government Code.

1. Disaster Recovery Plan: Upon request of TFC, Bidder shall provide copies of its most recent business continuity and disaster recovery plans.

1. Excluded Parties: Bidder certifies that it is not listed in the prohibited vendors list authorized by Executive Order No. 13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism”, published by the United States Department of the Treasury, Office of Foreign Assets Control.

1. Suspension and Debarment: Bidder certifies that the offering entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state, or local governmental entity. Entities ineligible for federal procurement are listed at http://www.sam.gov. Prior to awarding state funds for goods and/or services rendered, TFC will conduct a required search of your firm using the Federal System for Award Management (SAM). This is a Federal government-maintained database that records and tracks organizations either known to or suspected of contributing to terrorist organizations. No state funds may be paid to an individual or firm whose name appears on this list.

1. E-Verify Program: Bidder certifies that for contracts for services, Respondent shall utilize the U.S. Department of Homeland Security’s E-Verify system during the term of the contract to determine the eligibility of:

0. all persons employed by Bidder to perform duties within Texas; and

0. all persons, including subcontractors, assigned by Bidder to perform work pursuant the contract within the United States of America.

1. Excess Obligations Prohibited: Bidder understands that all obligations of TFC under the Purchase Order are subject to the availability of state funds. If such funds are not appropriated or become unavailable, the Purchase Order may be terminated by TFC.

1. Child Support Obligation Affirmation: Under Section 231.006(d) of the Texas Family Code, regarding child support, Bidder certifies that the individual or business entity named in this Response is not ineligible to receive the specified payment and acknowledges that the Purchase Order may be terminated and payment may be withheld if this certification is inaccurate. Furthermore, any Bidder subject to Section 231.006 of the Texas Family Code, must include in the Response the names of each person with at least 25% ownership of the business entity submitting the Response. If selected for award, Respondent shall provide TFC Procurement the Social Security number(s) of the individual(s) listed below.

Firm Owner(s), Partners, Sole Proprietors, Share Holder(s) of twenty-five percent (25%) interest or more:

Name:

Name:

Name:

Name:

1. Entities that Boycott Israel: Pursuant to Section 2271.002 of the Texas Government Code, Bidder certifies that either (i) it meets an exemption criteria under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. Bidder shall state any facts that make it exempt from the boycott certification in its Response.

1. Damage to Government Property: In the event of loss, destruction or damage to any TFC or State of Texas property by Bidder or Bidder’s employees, agents, subcontractors, and suppliers, Bidder shall be liable to TFC and the State of Texas the full cost of repair, reconstruction or replacement of the lost, destroyed or damaged property. Bidder will reimburse TFC and the State of Texas for such property damage within ten (10) calendar days after Bidder’s receipt of TFC’s notice of amount due.

1. Change in Law and Compliance with Laws: Bidder shall comply with all laws, regulations, requirements and guidelines applicable to a vendor providing services and products required by the Purchase Order to the State of Texas, as these laws, regulations, requirements and guidelines currently exist and as amended throughout the term of the Purchase Order. TFC reserves the right, in its sole discretion, to unilaterally amend the Purchase Order prior to award and throughout the term of the Purchase Order to incorporate any modifications necessary for TFC’s compliance, as an agency of the State of Texas, with all applicable state and federal laws, regulations, requirements and guidelines.

1. No Conflicts of Interest: Bidder has disclosed in writing to TFC all existing or potential conflicts of interest relative to the performance of the Purchase Order. Any existing or potential conflicts of interest shall be disclosed and attached to this IFB response.

1. COVID-19 Vaccine Passport Prohibition: Bidder certifies that it does not require its customers to provide any documentation certifying the customer’s COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from the Bidder’s business. Bidder acknowledges that such a vaccine or recovery requirement would make Bidder ineligible for a state-funded contract.

1. Energy Company Boycotts: If Bidder is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Bidder verifies that Bidder does not boycott energy companies and will not boycott energy companies during the term of the Purchase Order. If Bidder does not make that verification, Bidder must indicate in its Bid and state why the verification is not required.

1. Firearm Entities and Trade Associations Discrimination: If Bidder is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Bidder verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the Purchase Order against a firearm entity or firearm trade association. If Bidder does not make that verification, Bidder must indicate in its Bid and state why the verification is not required.

1. Respondent certifies that neither it, nor its holding companies or subsidiaries, is: (a) Listed in Section 889 of the 2019 National Defense Authorization Act; (b) Listed in Section 1260H of the 2021 National Defense Authorization Act; or (c) Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4; or (d) Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4.

1. Terms and Conditions Attached to Bid: Any terms and conditions attached to a Bid will not be considered unless specifically referred to in the Bid.

1. Signature Authority: By submitting the Bid, Bidder represents and warrants that the individual submitting this document and the documents made part of this Bid is authorized to sign such documents on behalf of the Bidder and to bind the Bidder under any Purchase Order that may result from the submission of this Bid.

RESPECTFULLY SUBMITTED:

Authorized Signature:

Printed Name:

Title

Telephone:

E-mail Address:

If a corporation attach a corporation resolution or other official corporate documentation, which states that the person signing this proposal is an authorized person to sign for and legally bind the corporation.