5. Section 2.1 Continuation of SF1449 Gillette,WY.pdf

[Statement of Work (SOW) reference] [October 1, 2020]

CONTINUATION OF SF-1449, BLOCK 20

SCHEDULE OF SUPPLIES/SERVICES for Gillette, WY.

The contractor shall be capable of providing outpatient substance abuse, mental health and sex offender treatment services to offenders confined in community-based programs. These services must be provided within 10 miles of the Gillette U.S. Post Office located at 311 S. Kendrick Avenue, Gillette, Wyoming 82716 and must be located within a

0.5 mile walk from community based transportation.

All references to Residential Re-Entry Center (RRC) and Community Correctional Center (CCC) shall be treated equally for the purpose of this contract.

The performance period for the resulting contract will be a one-year base period (to begin upon the effective date of contract award) and nine additional one-year option period. The anticipated total contract period is ten years. The anticipated performance start date is to begin on or about October 1, 2021 or as close as is possible.

Each quotation will be initially reviewed to determine that all document submission requirements listed under Addendum to FAR 52.212-1, Instructions to Offerors- Commercial Items, are met. By using the documentation submitted with each quotation, an initial review will also be conducted to determine whether or not it meets the minimum requirements contained in the Decisional Rule Criteria below. Any quotation not meeting this criteria shall not receive any further consideration for award.

Quotes must clearly demonstrate at the time of submission, unless otherwise stated, the capability to meet the Decisional Rule Criteria below. Quotes will be rated "Acceptable" or "Unacceptable" based on the Decisional Rule Criteria. Quoters receiving an "Unacceptable" rating will be advised of their elimination from the procurement.

Quoters receiving an "Acceptable" rating shall be considered for award.

DECISIONAL RULE CRITERIA – LPTA – COMMUNITY TREATMENT SERVICES 2020

1. Operational Requirement – Cognitive Behavioral Therapy (CBT): The Quoter must demonstrate adherence to the CBT model of treatment or other evidence-based programming compatible with CBT. [SOW 2.2]

a. Submit the cognitive behavioral methods or techniques that will be used with Bureau inmates in the delivery of Community Treatment Services (CTS).

2. Operational Requirement – Crisis Interventions: The Quoter must provide emergency crisis interventions, if necessary. When applicable, the Quoter must have the ability to complete a Crisis Intervention Assessment contract line item number (CLIN) 6000, within 24 hours of the request made by CTS staff. [SOW 4.3.9]

a. Submit a plan to provide an emergency crisis intervention, if the need arises at the facility. Include specific local information to include emergency psychiatric care facility, local hospital with crisis unit, or other emergency crisis intervention resources.

b. If applicable, submit a plan to conduct a crisis intervention session within 24 hours of referral, and submit the assessment within one business day.

3. Operational Requirement – Inmate Accountability: The Quoter must have a comprehensive accountability program that ensures every Bureau inmate is accounted for while at the facility. [SOW 7.2]

a. Submit a plan for notifying CTS and the Residential Reentry Center (RRC) of any late arrivals or absences from scheduled sessions.

b. Submit a plan to maintain accountability of inmates from arrival until departure from the facility, include all common areas, and inmate restroom facilities at the performance site.

4. Operational Requirement – Confidentiality: The Quoter must ensure complete confidentiality of all Bureau treatment records and sessions.

a. Submit a plan to ensure the privacy and confidentiality of individual and group sessions. [SOW 7.1.1]

b. Submit the agency’s policies and procedures to comply with all applicable provisions of HIPAA. [SOW 7.6]

c. Telehealth (if applicable): Identify the communication system and software application that will be used. Submit evidence of the proposed system’s ability to meet the Bureau’s electronic security requirements: HIPAA-compliant, FIPS 140-2 certified, 256- bit encryption, and housed in Continental

US. [SOW 3.9.1.1]

d. Telehealth (if applicable): Submit a plan that specifically addresses the telehealth policies and regulations for the state where services will be rendered. Identify on the office diagram required in 5c where the inmates will receive telehealth sessions at the performance site. The plan should identify which National Crime Information Center (NCIC) cleared, and Bureau approved, staff member will be present at all times during every telehealth session and will ensure telehealth sessions are conducted in a secure and confidential setting. [SOW 3.9.1.2]

5. Facility Requirement – Proposed Location(s): The Quoter must provide treatment at performance sites that meet the specified restrictions, space requirements, ADA compliance guidelines, and that do not present safety risks to the community. [SOW 7.1 & 7.2.1]

a. List addresses for all proposed performance sites, to include psychiatric services, and any subcontractors, that are within a ten-mile radius of the Gillette U.S> Post office located at 311 S.

Kendrick Avenue, Gillette, WY 82716.

b. Submit a deed, lease, bill of sale, option to lease, or option to buy in the name of the Quoter, or subcontractor, if applicable, for all addresses listed in 5a.

c. Submit an office diagram (see attached example) for each proposed performance site listed in 5a that identifies all rooms, provides room dimensions, and specifies the number of people each group room can comfortably accommodate. Therapeutic group rooms must be primarily dedicated to treatment or reserved for outpatient community treatment services.

d. Complete and submit the attached Americans with Disabilities Act (ADA) Checklist for each proposed performance site listed in 5a.

e. Submit photographs for each proposed performance site listed in 5a to include front entrance, emergency exits, restrooms, lobby, individual treatment rooms, and group room(s). Photographs must clearly indicate evidence of ADA compliance.

f. Complete and submit the attached Local Areas of Concern document. This document must identify the following areas of concern that are within 500 ft radius. This must include the same space and/or same building, of each proposed performance site, and include a plan to mitigate risk to children and other vulnerable populations:

• Schools, day-care centers, playgrounds, developed or improved parks, athletic fields, churches, school bus stops, and any facilities/businesses that primarily care for/educate/entertain minors or other vulnerable populations.

6. Facility Requirement – Facility License: The facility must be appropriately licensed and/or certified to provide all required services on, or by, the contract effective date by the state authority where services will be rendered. [SOW 7.4]

a. Submit the required state facility license and/or certification to provide all treatment services at the proposed performance site(s) listed in 5a.

• If in the process of obtaining a valid license, submit the completed application, provisional license, official email correspondence, and/or other official documentation as proof.

Documentation must show that the Quoter may begin services on, or by, the contract effective date.

• If state or local law does not require facility licensing, the Quoter must provide a copy of the statute that this factor does not apply, or submit official documents that allow services to be performed (e.g., email from regulatory board).

7. Staffing Requirement: The Quoter must have key personnel to meet the solicitation requirements. The Quoter must ensure all personnel providing clinical services to Bureau inmates meet the experiential, educational, and appropriate licensure/certification as required by the state authority where the services will be rendered.

a. Submit the Technical Personnel document that identifies the position and responsibility of all personnel proposed to meet or exceed the minimum staffing requirements of key personnel in table 7a below. All key personnel must be identified on this document. [SOW 5.2]

b. Submit resumes for personnel providing direct clinical services to Bureau inmates. [SOW 5.3]

c. Submit copies of current and valid professional licenses for clinical staff. Clinical licenses submitted must be listed in table 7c below and must correspond to the respective clinical duties performed.

[SOW 5.4]

• If unable to produce an original license, provide a license verification sheet with a copy of a government-issued photo identification card for the staff member.

• If submitting a non-medical license that is not listed on the table below, complete the Mental Health/Behavioral Health Professionals Scope of Practice Summary. Any licenses other than those listed below will be reviewed on a case-by-case basis.

d. Psychiatric (if applicable): Submit a Drug Enforcement Agency Controlled Substance Registration Certificate for a qualified practitioner with prescriptive authority who meets the standards of practice established by the state’s professional regulatory board to provide psychiatric evaluations and medication monitoring. [SOW 5.4.5]

7a. Minimum Staffing Requirements of Key Personnel

Identify the following on the Technical Personnel Document:

Authorized Negotiator

Key Personnel for Substance Use Disorder Services

Key Personnel for Mental Health Services

Key Personnel for Psychiatric Services

Key Personnel for Sex Offender Treatment Services

7c. Clinical Licensing Requirements for Counselors

All clinicians must be licensed or certified in the state of WYOMING and must be able to practice independently, without supervision, in the state of WYOMING.

Mental Health/Sex Offender/Substance Use Substance Use

Licensed Professional Counselor

Licensed Clinical Social Worker

Certified Social Worker

Certified Additions Practitioner

Licensed Addictions Therapist

PRICING

Prices quoted to the Government shall be as low as or lower than those charges to the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts offered for prompt payment.

“Pricing will be evaluated for price reasonableness and cost realism”.

Please complete the chart below with total quoted price for the base period, each option year and the total for the contract. This pricing shall match the pricing listed on the SF 1449. It is suggested to submit whole dollar amounts and in typed form.

Total per Year Table

Year Total

Base Period $

Option Year 1 $

Option Year 2 $

Option Year 3 $

Option Year 4 $

Potential Six Month Extension $

Total of All Years $

DELIVERIES

In accordance with Federal Acquisition Regulation (FAR) 16.505, and the clause located in FAR 52.216-18, Ordering, states that any supplies or services to be furnished under this contract shall be ordered by issuance of task orders by a warranted Contracting Officer in the CTS Contracting Office.

BILLING INFORMATION

The Government will make payment on a monthly basis via Electronic Fund Transfer. Invoices with the contract number should be submitted electronically to BOP-RSD-CRBCTS-BILL-KC@bop.gov. Contractors that are classified as a small business are required to indicate their small business size status on each invoice submitted for payment.

AWARD WITHOUT DISCUSSIONS

Quoters are advised an award may be made without discussions. The Contracting Officer cannot overemphasize the necessity for the initial quotation of a quoter to provide the Government with complete information identifying the quoter's best terms from a price and technical standpoint.

mailto:BOP-RSD-CRBCTS-BILL-KC@bop.gov.