5. Sample_Client_Notification_Letter.pdf
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- Solicitation number
- 15BRRC25R00000039
About this file
The document is a Sample Client Notification Letter designed for use in a Request for Proposals (RFP) by the Department of Justice, Federal Bureau of Prisons (BOP) for Residential Reentry Center services. The letter is intended to be sent to prospective past performance references as part of a business proposal submission, in compliance with the Federal Acquisition Streamlining Act.
The letter authorizes potential references to provide candid information about the proposing organization's past performance if contacted during the evaluation process. It highlights the BOP's emphasis on past performance as a key source selection factor and notes that while the references' information may be released to the proposing organization, the Federal Acquisition Regulation protects the anonymity of individual reference providers. The letter requests honest feedback and identifies specific points of contact within the reference organization who can provide insights about the proposing organization's previous work.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work.
Your cooperation is appreciated. Any questions may be directed to _______________.
Sincerely,
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