5-Contract Cover and Signature Page (SAMPLE).pdf
PDF 121 KB Posted
- Solicitation number
- 25-65
- Issued by
- Montgomery County, Pennsylvania
About this file
This is a contract cover and signature page template from Montgomery County, Pennsylvania, establishing a standard contractual framework for competitive procurement processes. The document serves as the foundational agreement between Montgomery County and selected contractors for services or products identified through Request for Proposals (RFP) or Invitation to Bid (ITB) processes. The contract incorporates multiple exhibits by reference, including the Statement of Work (Exhibit B), Standard Terms and Conditions (Exhibit A), and the Contractor's Bid/Cost Submittal (Exhibit C). The contract term is variable based on specific procurement requirements, and the document establishes a clear order of precedence for resolving conflicts between contractual documents, with the primary contract document taking priority over supporting exhibits and technical submissions.
The pricing terms are determined by the Contractor's Bid/Cost Submittal as submitted in response to the County's competitive solicitation. The template allows for modifications to standard terms and conditions, which must be specifically referenced and designated as either modified or replaced provisions. The County maintains the option to award contracts to a single responsive and responsible vendor or to multiple responsive and responsible vendors, depending on procurement strategy. Execution authority rests with the Montgomery County Chief Operating Officer, with approval as to legal form by the County Solicitor. The document requires attestation and includes provisions for contractor signatures and witness authentication, establishing binding legal obligations contingent upon compliance with all referenced exhibits and the Montgomery County Procurement Portal records, including posted questions, answers, addendums, and drawings.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 8-RFP25-~1.DOC | DOC document | |
| 1-Grant Addendum TCs.pdf | ||
| 4-Appendix A - Rev 10.25.23.docx | DOCX document | |
| 6-Exhibit A - Standard Terms and Condition for IT Supplies and Services - Updated 7.30.24.pdf | ||
| 7-Montco Budget Template RFP 25-65.xlsx | XLSX spreadsheet | |
| 2-Instructions to Bidders Template.docx | DOCX document | |
| 3-Exhibit A - Standard Terms and Condition for Services - Updated 7.30.24.pdf |
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Text version
Resolution No. _ ##############____
CONTRACT
FOR
CONTRACT NAME
THIS CONTRACT for the provision of CONTRACT NAME ("Contract") is entered into this ______ day of ___________, 202_, by and between the County of Montgomery (“County”), OPTIONAL: acting through CONTRACTING DEPARTMENT, and CONTRACTOR NAME (“Contractor”).
WHEREAS, The County issued a Request For Proposals (“RFP”)/Invitation To Bid (“ITB”) for the provision of CONTRACT NAME for County, RFP/ITB No. ###########; and
WHEREAS, Contractor submitted a proposal/bid in response to the RFP/ITB; and
WHEREAS, the County Commissioners determined that Contractor’s proposal was the most advantageous to the County after taking into consideration all of the evaluation factors set forth in the RFP and selected Contractor for award; and
WHEREAS, the County Commissioners determined that Contractor’s bid was the lowest cost that was both responsive and responsible and selected Contractor for award; and
WHEREAS, the County Commissioners determined to contract with all responsive and responsible vendors that submitted; and
WHEREAS, the County Commissioners memorialized the award through the passage of
Resolution No. #############; and
WHEREAS, County and Contractor have negotiated this Contract as their final and entire agreement in regard to providing CONTRACT NAME to the County.
NOW THEREFORE, intending to be legally bound hereby, County and Contractor agree as follows:
1. The Term of this contract shall be for TERM.
2. Contractor shall, in accordance with the terms and conditions of this Contract, provide CONTRACT NAME to the County as more fully defined in the attached Statement of Work, attached hereto as Exhibit B, and the corresponding Montgomery County Procurement Portal, including all posted questions and answers, addendums, drawings etc.
a. IF COUNTY OR CONTRACTOR WISHES TO MAKE CHANGES TO
THIS PARAGRAPH, THEY SHOULD GO HERE
3. Contractor agrees to provide the CONTRACT NAME at the price listed in its
Bid/Cost Submittal, which is attached hereto as Exhibit C.
4. The County’s Standard Terms and Conditions contained in Exhibit A shall apply to this contract.
a. IF CONTRACTOR WISHES TO MAKE CHANGES TO THE T&Cs, THEY SHOULD GO HERE, REFERENCING THE SPECIFIC
PROVISION AND INDICATING WHETHER IT IS BEING
MODIFIED OR REPLACED
5. The Contract between the parties is comprised of the following documents, which are listed in order of precedence in the event of a conflict between these documents:
a) This Contract document.
b) The Standard Contract Terms and Conditions contained in Exhibit A.
c) The Contractor’s Bid/Cost Submittal contained in Exhibit C.
d) The Statement of Work contained in Exhibit B.
e) The Contractor’s Technical Submittal contained in Exhibit C.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
IN WITNESS WHEREOF, the parties hereto have signed this Contract the day and year first above written. Execution by the County will be as described in the Standard Contract Terms and Conditions.
Attest
COUNTY OF MONTGOMERY (SEAL)
Montgomery County Chief Operating Officer
Approved as to Form:
County Solicitor
Contractor
(x) Contractor Co-Partner (x) Witness to Principal
CONTRACT
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