5-Bid 26-77 Fortinet Products Bid Specs.pdf

REQUEST FOR BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-77

DATE PUBLISHED:

December 8, 2025

GOODS / SERVICE AREA:

Fortinet Products

BID OPENING:

Date: December 22, 2025 Time: 11:00 AM CST

Location:

MEETING ID PHONE PIN

meet.google.com/ms v-taxp-nfi

(US) +1 402-961-1167 372 622 139#

CONTRACT PERIOD:

One-Time Purchase

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

SB-1 GENERAL INFORMATION

Parkway School District (PSD) seeks a Fortinet reseller for the purchase of various Fortinet products.

SB-2 BID AWARD METHOD

It is the District's policy to award a bid based on the lowest or best bid. However, the District retains the right to award in whatever manner serves the best interests of the District.

SB-3 CONTACT METHOD

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-4 PROPOSAL FORMAT AND CONTENTS

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor is to use company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed http://meet.google.com/msv-taxp-nfi http://meet.google.com/msv-taxp-nfi https://parkwayschools.bonfirehub.com/ in words shall govern. Any interlineations, alterations or erasures must be initiated by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The vendor shall submit a proposal on company letterhead that includes:

● A summary of the Company’s experience on similar types and sizes of engagements. This summary must include the Company’s experience for the services requested.

● A detailed description of how requirements applicable sub-sections of SB-8 will be met.

Format for response should be organized by each numerical subsection of SB-8.

● A detailed implementation plan.

● A statement indicating that the Company has a clear understanding of the services to be provided and demonstrates substantial knowledge and experience in the interpretation of state and federal laws as they relate to political subdivisions of the State and to school districts in particular.

● Profile and Experience - The Parkway School District is interested in the experience of the provider. Provide related work experience, training, and any other pertinent data that would demonstrate competence and experience in this type of work. Indicate any work with the school district.

2. REFERENCES AND EXPERIENCE

Each vendor must submit a minimum of three (3) references. Each reference must be presently using services similar to those requested in this RFP. No reference may be an affiliate of the vendor or the vendor’s officers, directors, shareholders or partners. Include the following items in the narrative:

● Location; (highlight any other school districts)

● Date and description of service;

● Contract name, title, address and phone number

3. VENDOR SIGNATURE PAGE

This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.

4. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

5. SPECIFICATION SHEET/MANUALS

The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.

6. AFFIDAVIT OF NON-COLLUSION

The vendor shall complete the form.

7. COMPANY W-9

The vendor shall provide a current signed and dated W-9

8. PRICING SHEET

The vendor shall complete the Bonfire 26-77 bid table (BT-451O).

9. SAMPLE AGREEMENT/CONTRACT (if applicable) The vendor shall provide a sample agreement/contract with submission.

SB-5 FORM OF SUBMISSION

Vendors must submit their responses electronically via Bonfire: https://parkwayschools.bonfirehub.com/

Any response not received via Bonfire before the Bid Close Date will not be considered. Each vendor is solely responsible for ensuring that their response is acknowledged and confirmed. Responses will receive a Bonfire email confirmation upon receipt. When using Bonfire Tables, you must ensure you save your file, before uploading back in Bonfire.

SB-6 DISTRICT TERMS

● Should any differences arise as to the meaning or intent of the specifications, the District’s decision shall be final and conclusive.

● If the scope of the agreement changes substantially, the district will have the option to request new proposals.

● The District reserves the right to reduce or increase the amount of services from the original request proposal.

● Federal and State laws, Local ordinances and Board policies apply to contracted services. No portion of any master service agreement or contract may violate these laws, ordinances, and policies. Any such portion of a master service agreement or contract that does violate these laws, ordinances, and policies will be considered null and void.

● It shall be the proposer’s responsibility to ensure that their proposal has been received by the Parkway School District before the opening date and time.

SB-7 OBJECTIVES

Parkway School District is located in west St. Louis County. Parkway consists of nineteen elementary schools, five middle schools, four high schools, and two early childhood centers. Parkway serves approximately 17,000 students and 3,000 staff.

The district is requiring new firewalls and network extenders for installation in our backup data center and for the purpose of disaster recovery.

The district is currently accepting proposals for the following items:

● FortiGate-1001F Hardware plus 3 Year FortiCare Premium and FortiGuard Unified Threat Protection

(UTP)

● FortiManager Cloud Device Based Subscription Service 3 Year Subscription for 10 devices/vdoms managed by FortiManager Cloud + FortiCare Premium support.

● Fortinet 10gb SR Transceiver

● Fortigate 90G Hardware plus FortiCare Premium and FortiGuard Unified Threat Protection (UTP)

● Fortigate-90G Forticonverter Service for One Time Configuration Conversion Service

● FortiExtender-511G Indoor Broadband Wireless WAN Router with 1x "Dual SIM 5G Sub-6GHz M.2

Module" + 1x reserved eSIM for NA/EU/APAC Carriers. 1x 2.5GbE + 1x GbE Combo (SFP + RJ45) + 3x GbE RJ45 WAN/LAN configurable network ports, 1x USB2.

● FortiEdge Cloud Management 3 Year FortiExtender 300-500 Series (incl all vehicle and dual modem models) FortiEdge Cloud SKU Including FortiCare Premium.

SB-8 MANDATORY REQUIREMENTS:

1. The vendor must be located in Missouri

2. Vendor must be an authorized Fortinet reseller

3. Vendor must be a Select Fortinet Level Partner or higher

SB-9 PRICING:

Prices quoted are to be F.O.B., destination, freight allowed, Parkway School District, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Prices MUST include all handling, freight, assembly, setup, warranty, and any other charges. Equipment must be new. Used, reconditioned, or demonstrator equipment will not be accepted

SB-10 RELATED AND/OR SIMILAR SERVICES:

Parkway School District reserves the right to order similar and/or related services under the same terms and conditions stated herein.

SB-11 SELECTION PROCESS AND MINIMUM REQUIREMENTS

● The provider must conform to the requirements listed in this request.

● By submitting a RFP, the provider specifically agrees that the decision of the Parkway

School District is final and binding and agrees to all contents of this RFP.

● All factors will be considered in evaluating each RFP, including, but not limited to:

o The provider’s overall proposal to include the ability to provide required services to the district o Pricing o References similar in scope and size, which may include history of working with

Parkway School District o Finalist Presentation (if needed) o Any other factor deemed relevant by the district

SB-12 CONFIDENTIALITY OF PROPOSAL INFORMATION

All proposals and supporting documents will remain confidential until a final contract has been executed.

All responses become the property of the Parkway School District and will be part of public record.

SB-13 PROHIBITED

The awarded provider is prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of this proposal or any resultant agreement or its rights, title, or interest therein or its power to execute such agreement to any other person, company or corporation without the previous written approval of the District.

SB-14 LAW GOVERNING

All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Missouri.

SB-15 CONFLICT OF INTEREST

The successful bidder shall not have conflicts of interest as to revenues derived from the results of transactions made on behalf of the Parkway School District. No salaried officer or employee of the District and no member of the School Board shall have a financial interest, direct or indirect, in this contract. A violation of this provision renders the contract void. The proposer further covenants that in the performance of this contract no person having such interest shall be employed to work on this project. The proposer should list and describe any prior or ongoing engagements or professional relationships that would constitute a potential conflict of interest, together with a statement explaining why such relationships do not constitute a conflict of interest. The proposer covenants and agrees that officers, employees, and subcontractors will have no interest, including personal financial interest, and will acquire no interest, either directly or indirectly, that will conflict in any manner with the performance of the services called for under this RFP.

SB-16 COSTS

All costs incurred in the preparation of the response to this request for proposal shall be the sole responsibility of the firm.

SB-17 INSURANCE COVERAGE:

The successful bidder will be required to provide to the District at the time of contract award, a certificate of insurance indicating that the contractor has, and will keep in effect for the term of the contract, the following types of insurance:

Worker's Compensation:

a. State: Missouri Statutory

b. Employer's Liability:

$100,000 per accident $500,000 Disease, policy limit $100,000 Disease, each employee

Comprehensive or Commercial General Liability (including premises-operations; independent contractors protective, products and completed operations; broad form property damage).

c. Bodily injury: $1,000,000 combined single limit

d. Property damage: $1,000,000 combined single limit

e. Products and completed operations to be maintained for one (1) year after final payment:

$1,000,000 combined single limit

f. Property damage liability insurance shall provide X, C and U coverage.

g. Broad form property damage coverage shall include completed operations.

Contractual Liability:

h. Bodily injury: $1,000,000 combined single limit

i. Property damage: $1,000,000 combined single limit

Personal injury, with employment exclusion deleted: $1,000,000 combined single limit

Business auto liability (including owned, non-owned and hired vehicles):

j. Bodily injury: $1,000,000 combined single limit

k. Property damage: $1,000,000 combined single limit

If the General Liability coverages are provided by a commercial liability policy, the:

l. General aggregate shall be not less than $1,000,000 and shall apply, in total, to this project only. This shall be confirmed by a Certificate of Insurance.

m. Fire damage limit shall be not less than $50,000 on any one fire.

n. Medical expense limit shall be not less than $5,000 on any one person.

Parkway School District to be named as "Additional Insured".

SB-18 PROCUREMENT TIMELINE:

Action Date*

Bid Issue December 8, 2025 11:00 AM Q&A End December 11, 2025 3:00 PM Intent to bid December 22, 2025 10:30 AM Bid Close December 22, 2025 11:00 AM Vendor Notified of Award (Tentative) January 1, 2025 4:00 PM

*all time are CST