5-6732-00 21 13-Instructions to Bidders.pdf

VAN BUREN INTERMEDIATE SCHOOL DISTRICT

BERT GOENS LEARNING CENTER POOL IMPROVEMENTS

A/E PROJECT 5-6732

Copyright GMB 2025 SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

SECTION 00 21 13 - INSTRUCTIONS TO BIDDERS

SUMMARY

1.1 SEE AIA A701, INSTRUCTIONS TO BIDDERS BOUND IN THE PROJECT MANUAL.

INVITATION

2.1 BID SUBMISSION

A. The Van Buren ISD, Lawrence, Michigan, will receive proposals from qualified contractors, for Bert Goens Learning Center Pool Improvements.

B. The Owner will enter into one contract with the successful General Contractor.

C. Bids signed and under seal, executed, and dated will be received at the office of the Van Buren

ISD at 490 S Paw Paw Street, Lawrence, MI 49064 before 3:00 p.m. local standard time on 06- 16-2026.

D. Offers submitted after the above time will be returned to the bidder unopened.

E. Offers will be opened publicly immediately after the time for receipt of bids.

2.2 INTENT

A. The intent of this Bid request is to obtain an offer to perform work to complete project named

Bert Goens Learning Center Pool Improvements for a Stipulated Sum contract, in accordance with Contract Documents.

2.3 WORK IDENTIFIED IN THE CONTRACT DOCUMENTS

A. Refer to Section 01 10 00 - Summary for a Description of the Work.

B. Project Location:

701 S. Paw Paw Street.

Lawrence, MI 49064.

2.4 CONTRACT TIME

A. The Schedule of the work shall be as follows:

1. A pre-bid meeting has been scheduled for: 1:00PM, June 1, 2026. Contractors to park in the lot east of Bert Goens Learning Center, initial meeting outside followed by tour of affected spaces.

2. Bids Due: 3:00PM Local Time, 06-16-2026.

3. Anticipated Award of Contract: July 1, 2026

4. Anticipated Start of Construction: July 20, 2026 (Earliest Start Date)

5. Anticipated Substantial Completion: October 19, 2026

B. The bidder, in submitting an offer, accepts the Contract Time period stated for performing the Work. The completion date in the Agreement shall be the Contract Time added to the commencement date. The bidder may suggest a revision to the Contract Time with a specific adjustment to the Bid Amount.

BID DOCUMENTS AND CONTRACT DOCUMENTS

3.1 DEFINITIONS

A. Bid Documents: Contract Documents supplemented with Invitation To Bid, Instructions to Bidders, Bid Form Supplements To Bid Forms and Appendices and Bid securities identified.

B. Contract Documents: Defined in AIA A201 Article 1 including issued Addenda.

C. Bid, Offer, or Bidding: Act of submitting an offer under seal.

D. Bid Amount: Monetary sum identified by the Bidder in the Bid Form.

3.2 CONTRACT DOCUMENTS IDENTIFICATION

A. Contract Documents are identified as Project Number 5-6732, as prepared by Architect, and with contents as identified in the Project Manual.

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INSTRUCTIONS TO BIDDERS

3.3 AVAILABILITY

A. Bid Documents are made available only for the purpose of obtaining offers for this project.

Their use does not grant a license for other purposes.

3.4 EXAMINATION

A. Documents may be viewed at GMB's website www.gmb.com under "Bid Sets".

B. Bidders may download drawings and specifications from the Plan Command site. Note that contractors are responsible to review information on ALL drawings and specifications.

C. Upon receipt of Bid Documents verify that documents are complete. Notify Architect should the documents be incomplete.

D. Immediately notify Architect upon finding discrepancies or omissions in the Bid Documents.

3.5 INQUIRIES/ADDENDA

A. Direct questions to Dawn Kirkland, email; dawnk@gmb.com.

B. Addenda may be issued during the bidding period. All Addenda become part of Contract

Documents. Include resultant costs in the Bid Amount.

C. Verbal answers are not binding on any party.

D. Clarifications requested by bidders must be in writing not less than 7 days before date set for receipt of bids. The reply will be in the form of an Addendum or RFI response, a copy of which will be forwarded to known recipients.

3.6 PRODUCT/ASSEMBLY/SYSTEM SUBSTITUTIONS

A. General Requirements for Substitution Requests:

1. Project Manual establishes standards for products, assemblies, and systems.

2. Submit requests only for elements for which substitution is specifically allowed in the

Project Manual.

3. Provide sufficient information including side by side comparison of performance criteria to determine acceptability of proposed substitutions.

4. Provide complete information on required revisions to other work to accommodate each proposed substitution.

5. Refer to Section 01 25 00 - Substitution Procedures for additional requirements

B. Substitution Request Time Restrictions:

1. Where the Bid Documents stipulate a particular product, substitutions will be considered up to 7 days before receipt of bids.

C. Review and Acceptance of Request:

1. Architect may approve the proposed substitution and will issue an Addendum to known bidders.

2. For approved substitutions, include representation of changes in the bid, if any, required in the work and changes to Contract Time and Contract Sum to accommodate such substitutions. A later claim by the bidder for an addition to the Contract Time or Contract Sum because of changes in work necessitated by use of substitutions will not be considered.

D. See Section 01 25 00 - Substitution Procedures for additional requirements.

SITE ASSESSMENT

4.1 SITE EXAMINATION

A. Examine the project site before submitting a bid.

B. The bidder is required to contact Van Buren ISD at the following address and phone number in order to arrange a date and time to visit the project site: David Johnson, 269-539-5233 if viewing is desired after the Pre-Bid walk-thru.

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INSTRUCTIONS TO BIDDERS

4.2 PREBID CONFERENCE

A. A bidders conference and walk-thru has been scheduled as listed above under Schedule.

B. All general contract and subcontract bidders and suppliers are invited.

C. Representatives of Architect will be in attendance.

D. Summarized minutes of this meeting will be circulated to attendees. These minutes will not form part of Contract Documents.

E. Information relevant to the Bid Documents will be recorded in an Addendum, issued to Bid

Document recipients.

QUALIFICATIONS

5.1 EVIDENCE OF QUALIFICATIONS

A. To demonstrate qualification for performing the Work of this Contract, bidders may be requested to submit written evidence of financial position, previous experience, and current commitments.

5.2 SUBCONTRACTORS/SUPPLIERS/OTHERS

A. Van Buren ISD reserves the right to reject a proposed subcontractor for reasonable cause.

B. Refer to General Conditions.

BID SUBMISSION

6.1 SUBMISSION PROCEDURE

A. Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed.

B. Submit two copies of the executed offer on the Bid Forms provided, signed and sealed with the required security in a closed opaque envelope, clearly identified with bidder's name, project name and Van Buren ISD's name on the outside.

C. An abstract summary of submitted bids will be made available to all bidders following bid opening.

6.2 BID INELIGIBILITY

A. Bids that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, may at the discretion of the Van Buren ISD, be declared unacceptable.

B. Bid Forms, Appendices, and enclosures that are improperly prepared may, at the discretion of Van Buren ISD, be declared unacceptable.

BID ENCLOSURES/REQUIREMENTS

7.1 SECURITY DEPOSIT

A. Bids shall be accompanied by a security deposit as follows:

1. Bid Bond of a sum no less than 5 percent of the Bid Amount.

2. Certified check in the amount of 5 percent of the Bid Amount.

B. Endorse the Bid Bond in the name of the Van Buren ISD as obligee, signed and sealed by the principal (Contractor) and surety.

C. Endorse the certified check in the name of the Van Buren ISD.

D. The security deposit will be returned after delivery to the Van Buren ISD of the required

Performance and Payment Bond(s) by the accepted bidder. The Bid security deposit is a guarantee that the bidder selected by the Owner will furnish the required PLM Bonds; failure to do so could mean forfeiture of the Bid Security.

E. Include the cost of bid security in the Bid Amount.

F. After a bid has been accepted, all securities will be returned to the respective bidders .

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INSTRUCTIONS TO BIDDERS

G. If no contract is awarded, all security deposits will be returned.

7.2 PERFORMANCE ASSURANCE

A. All bidders must indicate, where shown on the Proposal Form, the cost of Performance and Labor and Material Bonds covering 100% of the value of the Project. Do NOT include the cost of the Bonds in the Base Bid.

B. Do NOT include the cost of the Bonds in the Base Bid and identify the cost on the Bid Form .

7.3 BID FORM REQUIREMENTS

A. Complete all requested information in the Bid Form and Appendices.

7.4 FEES FOR CHANGES IN THE WORK

A. Include in the Bid Form, the overhead and profit fees on own Work and Work by subcontractors, applicable for Changes in the Work, whether additions to or deductions from the Work on which the Bid Amount is based.

7.5 BID FORM SIGNATURE

A. The Bid Form shall be signed by the bidder, as follows:

1. Sole Proprietorship: Signature of sole proprietor in the presence of a witness who will also sign. Insert the words "Sole Proprietor" under the signature. Affix seal.

2. Partnership: Signature of all partners in the presence of a witness who will also sign.

Insert the word "Partner" under each signature. Affix seal to each signature.

3. Corporation: Signature of a duly authorized signing officer(s) in their normal signatures.

Insert the officer's capacity in which the signing officer acts, under each signature. Affix the corporate seal. If the bid is signed by officials other than the president and secretary of the company, or the president/secretary/treasurer of the company, a copy of the by-law resolution of their board of directors authorizing them to do so, must also be submitted with the Bid Form in the bid envelope.

4. Joint Venture: Each party of the joint venture shall execute the Bid Form under their respective seals in a manner appropriate to such party as described above, similar to the requirements of a Partnership.

7.6 ADDITIONAL REQUIREMENTS

A. All bids shall be accompanied by a sworn statement disclosIng any familial relationship that exist between the owner(s) or any employee of the bidder and any member of the Board of Education of the School District or the Superintendent of the School District. The Board of Education shall not accept a bid that does not include a sworn and notarized familial relationship disclosure statement. Refer to Additional Bid Information Below.

B. All bids shall be accompanied by An Affidavit of Compliance - Iran Economic Sanctions Act in compliance with "Iran Linked business" with the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012. The Board of Education shall not accept a bid that does not include the Affidavit of Compliance. Refer to Additional Bid Information below.

C. Applicable Michigan use and sales tax apply to this project.

D. All bidders should note that this project does require prevailing wages.

7.7 ADDITIONAL BID INFORMATION

A. Submit the following Supplements concurrent with bid submission:

1. Section 00 43 01 - Bid Form Supplements Cover Sheet.

2. Section 00 43 01.01 - Bid Form Supplements - Familial Relation and Iran Sanctions

OFFER ACCEPTANCE/REJECTION

8.1 DURATION OF OFFER

A. Bids shall remain open to acceptance and shall be irrevocable for a period of sixty (60) days after the bid closing date.

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INSTRUCTIONS TO BIDDERS

8.2 ACCEPTANCE OF OFFER

A. Van Buren ISD reserves the right to accept or reject any or all offers.

B. After acceptance by Van Buren ISD, Architect on behalf of Van Buren ISD, will issue to the successful bidder, a written Bid Acceptance.

END OF SECTION