5-2026-IFB-006 CIP-2490 20250924 Clarifier No. 2 Drive Replacement.pdf

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Beaufort-Jasper Water & Sewer Authority

Invitation for Bid

Solicitation:

Date Issued:

Procurement Manager:

Phone:

Email:

Office:

2026-IFB-006

10/01/2025 Rich Groth

(843) 987-8054 Bonfire@bjwsa.org BJWSA Procurement Office 6 Snake Rd.

Okatie, SC 29909

Project Title: CIP-2490 Miscellaneous Plant Equipment FY26

PRIWRF Clarifier No. 2 Drive and Sluice Gate Replacement

Project Description: Replacement of one (1) drive unit and sluice gate in secondary clarifier at Port Royal Island Water Reclamation Facility (WRF).

Project Timeline:

Solicitation Issued: October 1, 2025, 08:00 (AM) (EST)

Pre-Bid Conference/Site Visit October 8, 2025, 02:00 (PM) (EST) Port Royal Island WRF

Deadline for Questions: October 9, 2025, 02:00 (PM) (EST)

Questions must be submitted electronically via: https://bjwsa.bonfirehub.com

Bid Responses Due by: October 15, 2025, 02:00 (PM) (EST)

Submit Bids Electronically at: https://bjwsa.bonfirehub.com Responses received after the deadline or at any other location will not be accepted.

For complete details of this solicitation, please visit the BJWSA website, utilizing the following link:

https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities

Bonfire Support can be found at: https://bjwsa.bonfirehub.com/portal/support mailto:Tammy.Holman@bjwsa.org https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities https://bjwsa.bonfirehub.com/portal/support

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Introduction The Beaufort Jasper Water & Sewer Authority (“BJWSA” or “Owner”) is soliciting sealed bids from qualified contractors (“Bidders” or “Contractors”) to perform the following scope of work or services in accordance with the terms and conditions as set forth herein. This Bid form should be filled out in its entirety to include proposed lump sum fees, assumptions and exceptions, and signed by an officer (or signatory power) of the company.

All work must be completed and billed by November 30, 2025. All invoices must be emailed to invoices@bjwsa.org.

It shall be understood that this Invitation for Bid is a request for information only and is not to be construed as an instruction or agreement to execute the work. BJWSA reserves the right to accept or reject any or all submittals, to award multiple contracts for all or part of the scope of work, or to cancel in part or in whole this solicitation, if in the best interests of BJWSA. BJWSA reserves the right to refuse any and all submittals and to waive any technicalities and formalities. BJWSA reserves the right to waive any requirement in this solicitation including material requirements, if such material requirement is unmet by all Bidders, and a waiver is determined to be in the best interests of BJWSA.

If BJWSA elects to proceed with this scope of work, award of a contract and/or purchase order will be made to the responsive and responsible Bidder whose bid results in the lowest cost to the BJWSA

BJWSA requests Bidders to provide as much information as possible when responding to this invitation for bid (IFB). The key dates for the IFB process are as follows:

IFB ISSUE DATE: October 1, 2025, 08:00 (AM) (EST) This Invitation for Bids (IFB) is referenced on BJWSA’s website and posted to its Procurement Portal.

Bidders must download the IFB and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon. SUBMITTALS

FOR THIS PROJECT WILL BE ACCEPTED ONLY ON THE BONFIRE PROCUREMENT PLATFORM PRIOR

TO THE BID DUE DATE/TIME. Please login to the following website to register (Free Registration) to submit a bid for this project. All required documents will be uploaded to the website.

https://bjwsa.bonfirehub.com.

Bonfire Support can be found at: https://bonfirehub.zendesk.com/hc/en-us.

PRE-BID CONFERENCE/VOLUNTARY SITE VISIT: October 8, 2025, 02:00 (PM) (EST) Site visit will be held at Port Royal Island WRF.

Address: 285 Castle Rock Rd, Beaufort, SC 29906

QUESTION DEADLINE: October 9, 2025, 02:00 (PM) (EST) All questions must be submitted via BJWSA’s eProcurement website located at https://bjwsa.bonfirehub.com.

IFB DUE DATE/TIME: October 15, 2025, 02:00 (PM) (EST) Electronic bids must be submitted to BJWSA via the e-Procurement website via https://bjwsa.bonfirehub.com prior to October 15, 2025, 02:00 (PM) (EST). A public link for live video and audio access to the reading of the bid totals is available at: https://bjwsa.org/241/Bid-Openings.

https://bjwsa.bonfirehub.com/ https://bonfirehub.zendesk.com/hc/en-us https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.org/241/Bid-Openings

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There will be no physical, public bid-opening. This site will go active for registration and log-in starting at 1:45 PM, October 15, 2025. The video and communication stream will be one-way only.

Bidders must download the IFB and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon.

Bids will be reviewed by selected BJWSA staff and a recommendation for contract award will be made to BJWSA leadership. The contract award will be announced and published at https://bjwsa.bonfirehub.com after approval by BJWSA leadership. The resulting contract shall be as provided in Exhibit C, Thank you for your interest, Richard Groth Director of Procurement & Risk Management 6 Snake Road Okatie, South Carolina 29909-3937 Bonfire@bjwsa.org

Project Overview:

Beaufort Jasper Water & Sewer Authority (BJWSA) is requesting bids for Miscellaneous Plant Equipment FY26 - PRIWRF Clarifier No. 2 Drive and Sluice Gate Replacement. The Project consists of replacing an existing drive unit in Secondary Clarifier No. 2 and a sluice gate located in the clarifier’s splitter box at the Port Royal Island Water Reclamation Facility (PRIWRF). The scope of work includes demolition, furnishing of materials, installation, startup, and adherence to operational requirements as outlined below.

Scope of Work:

1. Clarifier Drive Unit Replacement

BJWSA has purchased the replacement drive for Clarifier No. 2 and it is located on site at the Port Royal Water Reclamation Facility. Contractor is responsible for installation of the drive following the manufacturer’s latest manual.

The clarifier is currently out of service and flow is stopped to the unit by means of an aluminum plate installed at the clarifier splitter box located at the RAS/WAS Pump Station.

If during the installation Contractor finds conditions that differ from the installation documents, they are to pause work and notify BJWSA of the conditions and the proposed plan to continue with work.

https://bjwsa.bonfirehub.com/ mailto:Bonfire@bjwsa.org

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Attachment 1:

• “Circular “H” Drive Unit Replacement Manual .081DR” from the Original Equipment Manufacturer. (Maintenance sections are provided for information only and are not expected to be part of this contract.)

Attachment 2:

• “RAS/WAS Pump Station Bottom and Top Plans” depicting location of temporary aluminum plate.

2. Sluice Gate Replacement

The existing sluice gate (ML-SLG-2) located in the clarifier splitter box is not operational.

Contractor will be responsible for purchasing a new sluice gate and installation in the same location as the existing.

The influent chamber to clarifier 2 is offline and flow is stopped by and aluminum plate installed on the structure.

Attachment 3:

• Existing ML-SLG-2 specifications

3. Startup of Equipment

Prior to reinstating flow to Clarifier 2, Contractor will have the newly installed drive unit and existing clarifier mechanism inspected and checked out by Evoqua. The cost for this work will be carried as an allowance. The scope of services from Evoqua is provided as an attachment to this document.

After equipment replacement is approved, flow will be reinstated to Clarifier 2. Contractor will need to perform the following work.

1. Schedule an outage time with BJWSA to stop flow from the bioreactors to the clarifier splitter box.

2. Pump down the remaining MLSS in the splitter box. Flow can be pumped to the RAS/WAS pump station side of the structure.

3. Remove the existing aluminum plate (return plate to BJWSA).

4. Reinstall the weir in the window at the elevation shown on the attached drawing

“RAS/WAS Pump Station Bottom and Top Plans – Sheet P4.1”.

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Attachment 4:

• “Evoqua Products and Services Proposal”

Additional Requirements:

• Contractor to provide means and methods for work.

• Contractor is to self-perform the above work without sub-contractors, save inspectors listed.

• Submerged materials shall be 304 stainless steel.

• All processes, excluding Clarifier No.2, must remain in operation unless a scheduled shut down is approved by plant staff.

• Contractor to coordinate all shutdowns, bypassing or line connections with BJWSA.

Construction and Safety Standards Standards of construction shall be in accordance with all applicable specifications and details as currently provided in the BJWSA Technical Specifications, Revised July 2009, available on the BJWSA website (www.bjwsa.org) under the following site specific link:

https://bjwsa.org/172/Technical-Specifications. Contractors shall submit with their bid their Experience Modifier Rate as well as their Health and Safety Plan. This information will be reviewed by BJWSA’s Safety Division and may factor into the determination of Bidder responsibility for purposes of contract award.

Instructions BJWSA will not be liable for any expenses incurred by respondents in the preparation of bids.

All bids become the property of BJWSA once submitted.

Commencing on the date of this Invitation for Bids is issued and until BJWSA makes public notice of contract award, Contractor contact, other than as provided in the general information section, with any BJWSA staff or Board member is expressly prohibited. Failure to comply with this restriction may result in the disqualification of the offending Contractor from consideration for future BJWSA business opportunities.

No oral or written statements made by Authority personnel shall be considered addenda to this IFB unless the statement is confirmed in writing and identified as a written addendum to this IFB. BJWSA requires that all issued addenda be acknowledged in Contractor’s bid submission to be considered responsive.

https://bjwsa.org/172/Technical-Specifications

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BJWSA reserves the right to seek clarification from any bidder to assist in making decisions.

BJWSA reserves the right to reject any and all bids. BJWSA will evaluate all bids and select the option that is in the best overall interest of the Authority.

Each bid must be submitted on Exhibit A - Bid Form. All blank spaces for bid prices must be filled in, in ink or typewritten.

South Carolina Freedom of Information Act

BJWSA is a political subdivision of the State of South Carolina. As such, BJWSA is subject to the South Carolina Freedom of Information Act (“FOIA, SC Code Ann. Section 30-4-10, et seq). Under SC Code Ann. Section 30-4-40(5), documents incidental to proposed contractual arrangements are exempt from disclosure UNTIL such time as a contract has been entered into. Accordingly, once the bid has been awarded, all submitted bid proposals are subject to disclosure by BJWSA upon receipt of a FOIA requesting that information.

Contractor Illegal Immigration Compliance

While engaged under contract with BJWSA, Contractor shall submit and maintain a current Compliance Affidavit, herein referred to as Exhibit B - Required Information – Contractor Illegal Immigration Compliance Affidavit, as part of documents required for the contract file.

Insurance

Contractor shall not commence work under this contract until he/she has obtained all insurance required as stated under this paragraph and such insurance has been approved by BJWSA, nor shall the Contactor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained and approved. Contractor shall, at his sole expense, maintain in effect at all times, during the performance of work, insurance coverage with limits not less than those set forth below.

However, the required Insurance limits may be increased depending on the scope and size of the project. All insurance procured must include both ongoing operations and completed operations coverage.

Contractor shall deliver Certificates of Insurance to the BJWSA Procurement & Risk Manager no later than ten (10) days after this award of this contract, but in any event, prior to execution on the contract by BJWSA and prior to commencing work under this contract as evidence that policies such coverage and limits of insurance are in full force and effect. Certificates shall provide that not less than thirty (30) days advance notice will be given in writing to

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BJWSA prior to cancellation, termination or material alteration of said policies of insurance.

Certificates shall identify “CIP-2490 Miscellaneous Plant Equipment FY26 - PRIWRF Clarifier No. 2 Drive and Sluice Gate Replacement”

Insurance Requirements

Coverage

Minimum Limit Requirements

Commercial General Liability Products/Completed Operation

$1,000,000

Automobile Liability

Workers’ Compensation

$500,000

Employers Liability

500/500/500

Waiver of Subrogation on WC

Required if available

Certificates of Insurance: Contractor shall furnish to BJWSA, certificates showing the type, amount, class of operations covered, effective dates and expiration dates of all policies.

BJWSA, its officers, officials, agents and employees shall be named as Additional Insureds on every required policy of insurance (except Workers’ Compensation and Professional Liability) and Contractor shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy.

Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy.

This Additional Insured coverage shall be primary and noncontributory over BJWSA’s own policies of insurance and shall include both ongoing and completed operations coverage for a period of eight (8) years beyond substantial completion.

2026-IFB-006

Exhibit A

Exhibit A:

Bid Form

Extended Cost Tabulation:

Bid Item Description Estimated

Quantity Unit Cost Extended

Cost

Clarifier Drive Unit

Replacement

1 LS

2 Sluice Gate Replacement 1 LS 3 Startup of Equipment 1 LS

Allowance Startup Services from

OEM

1 LS

$8,000 $8,000

Total Construction Cost

*Notes: BJWSA reserves the right to accept, reject, increase or decrease the quantity of any or all line items above.

It shall be understood that this Invitation for Bid is a request for information only, and is not to be construed as an instruction or agreement to execute the work. If BJWSA elects to proceed with this Project, the selected Contractor shall execute a contract, after which a Purchase Order will be issued.

TOTAL LUMP SUM BID

Provide bid amount in both written and numerical form below

_____________________________________________________ Dollars _______________ Cents

CONTRACTOR:

TITLE:

EMAIL ADDRESS:

COMPANY ADDRESS:

Exhibit A

SC CONTRACTOR LICENSE:

ATTEST:

By:

Title:

Date:

Exhibit B

Exhibit B:

Required Information – Contractor Illegal Immigration Compliance Affidavit

SOUTH CAROLINA ILLEGAL IMMIGRATION REFORM ACT

In accordance with the requirements of the South Carolina Illegal Immigration Reform Act, ____________________________________________ (“Contractor”) hereby certifies that it is currently in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated and will remain in compliance with such requirements throughout the term of its contract with Beaufort Jasper Water and Sewer Authority.

Contractor hereby acknowledges that in order to comply with requirements of S. C. Code Annotated Section 8-14-20 (B), it will register and participate in the federal work authorization program (E-verify) to verify the employment authorization of all new employees; and require agreement from its subcontractors, and through the subcontractors, the sub-subcontractors, to register and participate in the federal verification employment authorization of all new employees.

Contractor agrees to provide to Beaufort Jasper Water and Sewer Authority upon request any documentation required to establish the applicability of the South Carolina Illegal Immigration Reform Act to Contractor, subcontractor or sub-subcontractor. Contractor further agrees that it will upon request provide Beaufort Jasper Water and Sewer Authority any documentation required to establish that Contractor and any subcontractors or sub-subcontractors are in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated.

Date: _____________________ By: _____________________________________ (Contractor Authorized Signature)

(Contractor Print Name/Title)

(Name of Company)

EXHIBIT C

Exhibit C

Beaufort-Jasper Water & Sewer Authority CIP-2490 Miscellaneous Plant Equipment FY26 - PRIWRF Clarifier No. 2 Drive and

Sluice Gate Replacement Contract Agreement

This Agreement is made this _____ day of _________________, 2025 (“Effective Date”) by and between Contractor __________________________ (“Contractor”) and Beaufort-Jasper Water & Sewer Authority (“BJWSA”) a political subdivision of South Carolina for upon the following terms and conditions.

1. DESCRIPTION AND LIMITATIONS OF SERVICE AGREEMENT

A. Contractor shall furnish the services described in the Scope of Work as detailed in Exhibit

___, which is attached hereto and made part of this Agreement. Except as otherwise provided in this Agreement, Contractor will not subcontract or otherwise engage subcontractors to perform the work herein without prior written approval of BJWSA.

B. Except as otherwise provided in this Agreement, BJWSA shall provide such working space, equipment, utilities and material as may be required for performance of said services by Contractor while on BJWSA premises. Unusual equipment shall be the responsibility of Contractor unless specified in this Agreement as BJWSA furnished equipment.

2. PERIOD OF SERVICE AND TERMINATION

A. The term (“Term”) of this Agreement shall commence on the Effective Date and Expire December 1, 2025.

B. Either BJWSA or Contractor may terminate this agreement at any time by giving the other party written notice of such action at least 60 days prior to the date of termination.

3. COMPENSATION

A. BJWSA will pay Contractor an amount not to exceed ____________ , as further detailed in

Exhibit ___.

B. Payment will be made upon submission of invoices by Contractor showing the Project

Number (CIP-2490) and itemizing the appropriate charges.

C. Invoices shall be EMAILED to BJWSA Attn: Accounts Payable to invoices@BJWSA.org.

All work must be completed and all invoices must be submitted no later than November 30, 2025.

4. INSURANCE

A. Contractor, at its sole expense, shall procure and maintain during the life of this contract, whether such operation be by himself or by a subcontractor or anyone directly or indirectly employed by either of them, such insurance as required by statute and/or ordinance to adequately protect BJWSA from any claims or damages, including bodily injury or death, which may arise from them during operations of this contract.

B. Contractor shall not commence work under this contract until he/she has obtained all insurance required as stated under this paragraph and such insurance has been approved by BJWSA, nor shall the Contactor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained and approved.

C. Contractor shall deliver Certificates of Insurance to the BJWSA Procurement & Risk

Manager no later than ten (10) days after this award of this contract, but in any event, prior to execution on the contract by BJWSA and prior to commencing work under this contract as evidence that policies such coverage and limits of insurance are in full force and effect. Certificates shall provide that not less than thirty (30) days advance notice will be given in writing to BJWSA prior to cancellation, termination or material alteration of said policies of insurance. Certificates shall identify “CIP-2490 Miscellaneous Plant Equipment FY26 - PRIWRF Clarifier No. 2 Drive and Sluice Gate Replacement”

Insurance Requirements

Coverage

Minimum Limit Requirements

Commercial General Liability Products/Completed Operation

Automobile Liability

Workers’ Compensation

$500,000

Employers Liability

500/500/500

Waiver of Subrogation on WC

Required if available

D. Certificates of Insurance: Contractor shall furnish to BJWSA, certificates showing the type, amount, class of operations covered, effective dates and expiration dates of all policies.

E. BJWSA, its officers, officials, agents and employees shall be named as Additional Insureds on every required policy of insurance (except Workers’ Compensation and Professional Liability) and Contractor shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy.

F. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy.

G. This Additional Insured coverage shall be primary and noncontributory over BJWSA’s own policies of insurance and shall include both ongoing and completed operations coverage for a period of eight (8) years beyond substantial completion.

5. SOUTH CAROLINA ILLEGAL IMMIGRATION ACT CONTRACTOR AFFIDAVIT

Contractor agrees to be and remain in compliance with South Carolina Illegal Immigration Act during the full Term of this Agreement. Contractor has executed The South Carolina Illegal Immigration Act Contractor Affidavit which is attached hereto as Exhibit ___ and made part of this Agreement.

6. CONTRACT SECURITY

Contractor shall furnish a 100 percent performance bond and a 100 percent payment bond as security for the faithful performance of this Agreement, and as security for payment of all persons performing labor under this Agreement and furnishing materials in connection with this Agreement. The performance bond and payment bond shall be in separate instruments. Before final acceptance, each bond must be approved by BJWSA.

7. WAGES AND OVERTIME COMPENSATION

Contractor and each of his subcontractors shall comply with all applicable State and Local Laws or ordinances with respect to the hours worked on this Agreement and with respect to compensation and overtime.

8. INDEMNIFICATION

A. Contractor will indemnify and hold harmless BJWSA, its agents and employees from and against all claims, damages, losses and expenses including attorney’s fees arising out of or resulting from the performance of work, provided that any such claims, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting there from; and is cause in whole or in part by any negligent or willful act of omission of Contractor/subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them be liable.

B. In any and all claims against BJWSA, or any of its agents or employees, by an employee of

Contractor/subcontractor, anyone directly employed by any of them for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by limitation non the amount or type of damages, insurance coverage available, compensation or benefits payable by or for Contractor/subcontractor under workmen’s compensation acts, disability acts or other employee benefits acts.

9. WORK SAFETY

Contractor shall provide and enforce a safe work environment as prescribed in the Occupational Safety and Health Act of 1970 as amended – Contractor will provide such safety equipment, training and supervision as may be required by BJWSA and/or applicable law.

Contractor shall ensure its subcontractors provide a similar provision.

10. TAXES

The compensation stated herein includes all applicable taxes and will not be changed hereafter as the result of Contractor’s failure to include any applicable tax, or as the result of any change in Contractor’s tax liabilities.

11. POINT OF CONTACT

A. The BJWSA point of contact for Contractor in performing services defined in the IFB is Jacquelynn Smith, 843-540-9109, Jacquelynn.smith@bjwsa,org.

B. Contractor’s point of contact for correspondences from BJWSA is:

Name: _ ___________________________ Phone: _ ___________________________ Email: _ ___________________________ Address: _ _______________________________ City: _______________ State: ____ Zip: _ __

12. EXAMINATION OF RECORDS

BJWSA shall have access to and the right to examine any directly pertinent books, documents, papers and records of Contractor involving transactions related to this Agreement until the expiration of three (3) years after final payment has been made hereunder.

13. CONFLICT OF INTEREST

A. Contractor will not hire any employee of BJWSA to perform any service covered by this Agreement.

B. Contractor affirms that to the best of his knowledge there exists no actual or potential conflict between Contractor’s family, business or financial interest and his services under this Agreement, and in the event of change in either his private interest or service under this Agreement, he will raise with BJWSA any question regarding possible conflict of interest which may arise as a result of such change.

14. INSPECTION

The services furnished to accomplish the “Scope of Work” as defined in the IFB, shall be in accordance with applicable industry standards.

15. ENTIRE CONTRACT

This Agreement (including any schedules or exhibits referenced herein and attached hereto) constitutes the entire agreement and understanding between parties with respect to the matters contained herein. This Agreement supersedes any prior contracts and/or understandings. This mailto:Jacquelynn.smith@bjwsa,org

Agreement may only be modified, amended or extended by a written instrument executed by both parties. The laws of the State of South Carolina shall govern this Agreement.

IN WITNESS WHEREOF, the parties hereto do sign and seal this Agreement effective as of the date shown above.

CONTRACTOR

Name: (Please Print)

Title:

Signature:

BEAUFORT-JASPER WATER & SEWER AUTHORITY

BY: Richard Groth, Director of Procurement & Risk Management