4WY0065 - JOFOC - Redacted.pdf
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- Attached to
- Redacted Justification for Lease Extension
- Solicitation number
- 4WY0065
About this file
This document is a Memo to File for a lease extension justification with Project Number 4WY0065. The lease, located at an unspecified address, is set to expire on June 30, 2025, and the government requires a 36-month extension. The decision to pursue the extension is supported by GSAR 570.405 and falls within the Simplified Lease Acquisition Threshold (SLAT).
The memo specifically notes that the government is experiencing unexpected delays outside its control in acquiring replacement space, which necessitates the lease extension. The cost-based rationale emphasizes that the extension will protect the government's occupancy rights, avoid holdover tenancy costs, and prevent unnecessary relocation expenses. While the specific agency is not named, the document indicates that the extension is critical to maintaining the agency's operational continuity due to unforeseen challenges in transitioning to alternative federally controlled space.
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Text version
Memo to File
Project Number: 4WY0065
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number occupied by located at will expire on June 30, 2025. It has been determined that the government requires an extension for 36 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is , which is within the Simplified Lease Acquisition Threshold
(SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
Prepared By:
Date
Approved:
Date
File details come from the government source that posted it. Updated .