(4WI0186) JOFOC.docx.Redacted.pdf
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- Solicitation number
- 4WI0186
About this file
This document is a Justification for Other than Full and Open Competition (JOFOC) for a 3-month lease extension on contract LWI19214 for USDA APHIS office space located at 732 LOIS DR, SUN PRAIRIE, WI. The government requires the lease extension due to unexpected delays in preparing replacement space for the tenant agency. The estimated net annual rent for the 3-month extension is below the Simplified Lease Acquisition Threshold (SLAT). The JOFOC cites GSAR 570.405 as the basis for the sole source extension, noting it is necessary to protect the government's occupancy rights and avoid relocation costs. The agency's mission requires the unique location, which cannot be satisfied through alternative sites. The contract was originally awarded to an unknown vendor on 2024-06-01.
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Memo to File
Project Number: 4WI0186
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LWI19214 occupied by USDA APHIS, located at 732 LOIS DR , SUN PRAIRIE, WI will expire on May 31, 2024. It has been determined that the government requires an extension for 3 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is $ which is within the Simplified Lease Acquisition Threshold
(SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
Henry Hargrove Date
Matthew Sermont Date
(b) (5)
(b) (6), (b) (7)(C)
(b) (6), (b) (7)(C)
File details come from the government source that posted it. Updated .