4th QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman FY26 July Produce
- Solicitation number
- 1209392
About this file
This is a delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex (FCC) Coleman, Florida, issued May 5, 2026, detailing four delivery schedule options for vendors supplying produce and food items during the fourth quarter (July 1 – September 30, 2026). Vendors must select and adhere to one of four schedules: Schedule #1 requires a single shipment delivery between July 1-15, 2026; Schedule #2 requires two equal shipments with the first delivery July 1-15, 2026 and second delivery August 3-17, 2026; Schedule #3 requires three equal shipments delivered July 1-15, August 3-17, and September 1-15, 2026; and Schedule #4 requires 13 weekly Monday-Tuesday deliveries beginning July 6, 2026 through September 29, 2026, with produce due Mondays and bread, milk, and eggs due Tuesdays. All deliveries must occur between 7:30 a.m. and 12:00 p.m. (2:30 p.m. for Schedule #4), with no deliveries on federal holidays (July 3 and September 7, 2026).
All deliveries must comply with strict specifications including palletization and wrapping, temperature maintenance (34-40 degrees Fahrenheit for non-frozen perishables and 0 degrees Fahrenheit or below for frozen items), and specification verification within a three-day conditional receipt period. Non-compliant items will be rejected and noted as performance issues, with late or early deliveries subject to rejection or re-award to the next lowest bidder. The facility reserves the right to adjust quantities with one week's notice. Vendors should contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056 with delivery questions or email Angel Metcalf, Food Service Administrator, at ametcalf@bop.gov for other inquiries. Invoices must be mailed or emailed only; faxed invoices are not accepted.
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Other files
| File | Type | Posted |
|---|---|---|
| Produce specs.xlsx | XLSX spreadsheet | |
| 1209392_BuyDetails.pdf |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: May 5, 2026 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, July 1-15, 2026, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, July 1-15, 2026 and the second delivery, remainder of the order, must be delivered between the following dates August 3-17, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, 1/3 the order, must be delivered between the following dates, July 1-15, 2026, the second delivery, another 1/3 of the order must be delivered between the following dates August 3-17, 2026, and the last 1/3, the remainder of the order, must be delivered between the following dates, September 1-15, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning July 6, 2026 and ending with the last delivery no later than, Tuesday, September 29, 2026. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Friday, July 3, 2026 (Independence Day); Monday, September 7, 2026 (Labor Day).
This quarter (July 1, 2026 – September 30, 2026) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .