4th QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman FY26 4TH QTR Kosher
- Solicitation number
- 15B30226PR000284
About this file
This is a delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex Coleman, Florida, outlining vendor requirements for the fourth quarter (July 1 – September 30, 2026). The memo provides four delivery schedule options that vendors must select and adhere to: Schedule #1 requires a single shipment between July 1-15, 2026; Schedule #2 splits the order into two equal shipments with the first due July 1-15, 2026 and the second August 3-17, 2026; Schedule #3 divides the order into three equal shipments delivered July 1-15, August 3-17, and September 1-15, 2026; and Schedule #4 (Weekly Deliveries) requires 13 weekly shipments beginning July 6, 2026 and ending by September 29, 2026, with Monday produce deliveries and Tuesday milk, bread, and egg deliveries between 7:30 a.m. and 12:00 p.m. The facility observes federal holidays on July 3 and September 7, 2026, with no Saturday, Sunday, or holiday deliveries permitted.
All deliveries must be palletized and wrapped, with non-frozen perishable foods maintained at 34-40 degrees Fahrenheit and frozen items at 0 degrees Fahrenheit or below. Conditional receipt is permitted for three days to allow examination and testing; rejected items must be picked up at vendor expense within two weeks of notification. Failure to adhere to delivery schedules will be noted as a performance issue and may result in rejection or re-award to the next low bidder, with performance issues considered in future awards. Non-compliant items will also be rejected and re-awarded. Vendors must submit invoices by mail or email only; faxed invoices are not accepted. Contact information is provided as 352-689-3050/3052/3165/3051/3056 for the Food Service Warehouse or ametcalf@bop.gov for the Food Service Administrator.
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: May 5, 2026 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, July 1-15, 2026, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, July 1-15, 2026 and the second delivery, remainder of the order, must be delivered between the following dates August 3-17, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, 1/3 the order, must be delivered between the following dates, July 1-15, 2026, the second delivery, another 1/3 of the order must be delivered between the following dates August 3-17, 2026, and the last 1/3, the remainder of the order, must be delivered between the following dates, September 1-15, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning July 6, 2026 and ending with the last delivery no later than, Tuesday, September 29, 2026. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Friday, July 3, 2026 (Independence Day); Monday, September 7, 2026 (Labor Day).
This quarter (July 1, 2026 – September 30, 2026) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .