4th QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman August Produce 2025
- Solicitation number
- 1198019
About this file
This document is a fourth quarter delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex in Coleman, Florida, detailing precise delivery requirements for food service vendors. The memo outlines four distinct delivery schedules (ranging from single shipment to 13 weekly deliveries) for the period of July 1 to September 30, 2025, with specific guidelines including delivery windows between 7:30 AM and 12:00 PM, temperature requirements for perishable and frozen foods, and strict performance expectations.
Key operational requirements include palletized and wrapped deliveries, temperature-controlled transportation (34-40°F for non-frozen items, 0°F or below for frozen goods), and conditional receipt with a 3-day examination period. The document emphasizes performance standards, noting that failure to meet delivery schedules or product specifications may result in rejection, re-award to alternative vendors, and potential impact on future contract opportunities. Vendors are instructed to contact the Food Service Warehouse at specified phone numbers and can direct questions to Angel Metcalf via email at ametcalf@bop.gov, with specific instructions about invoice submission and communication protocols.
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Other files
| File | Type | Posted |
|---|---|---|
| Produce specs.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: April 23, 2025 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, July 1-15, 2025, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, July 1-15, 2025 and the second delivery, remainder of the order, must be delivered between the following dates August 1-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, July 1-15, 2025the second delivery, another one third of the order must be delivered between the following dates August 1-15, 2025, and the third delivery, the remainder of the order, must be delivered between the following dates, September 2-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning July 1, 2025 and ending with the last delivery no later than, Tuesday, September 30, 2025. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Friday, July 4, 2025 (Independence Day); Monday, September 1, 2025 (Labor Day).
This quarter (July1, 2025 – September 30, 2025) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .