4th QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC COLEMAN FY-2026 SEPTEMBER PRODUCE
- Solicitation number
- 1211143
About this file
This is a delivery schedule memorandum for the FCC Coleman facility's fourth quarter procurement activities. The document outlines scheduling and logistical information for the Department of Justice Bureau of Prisons Federal Correctional Complex Coleman's produce deliveries under solicitation number 1211143 for September FY-2026 purchases. The memorandum establishes the framework for coordinating quarterly delivery operations to the Coleman, Florida location (FOB Destination: Coleman, FL 33521), supporting the facility's food service operations through scheduled vendor deliveries during the fourth quarter period.
The procurement is structured as a Small Business Set-Aside solicitation conducted through Unison Marketplace as a Request for Quote (RFQ) with reverse auction capabilities. The solicitation deadline is August 20, 2026 at 11:00 AM Eastern Time, with NAICS code 311991 (perishable foods manufacturing) and a small business size standard of 700 employees. Only qualified small business sellers may participate. Vendors may submit questions through the Unison Marketplace platform, and the memorandum serves to coordinate delivery logistics to ensure products meet or exceed facility requirements for the quarterly period.
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Other files
| File | Type | Posted |
|---|---|---|
| PRODUCE SPECS - SEPTEMBER.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: May 5, 2026 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, July 1-15, 2026, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, July 1-15, 2026 and the second delivery, remainder of the order, must be delivered between the following dates August 3-17, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, 1/3 the order, must be delivered between the following dates, July 1-15, 2026, the second delivery, another 1/3 of the order must be delivered between the following dates August 3-17, 2026, and the last 1/3, the remainder of the order, must be delivered between the following dates, September 1-15, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning July 6, 2026 and ending with the last delivery no later than, Tuesday, September 29, 2026. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Friday, July 3, 2026 (Independence Day); Monday, September 7, 2026 (Labor Day).
This quarter (July 1, 2026 – September 30, 2026) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
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