4OH0441 - Extension Absense of Competition Memo (redacted) - EPA Milford OH.pdf
PDF 71 KB Posted
- Solicitation number
- 4OH0441
About this file
This document is a memo to file that justifies a 2-year/1-year firm lease extension for office and lab space occupied by the Environmental Protection Agency in Milford, OH. The existing lease, number LOH18434, expires on August 31, 2024. The government requires the extension due to delays in preparing replacement federally controlled space for the agency's occupancy. The estimated net annual rent is within the Simplified Lease Acquisition Threshold. The justification cites cost and mission-based rationale, including the need to avoid holdover tenancy costs and the agency's unique location requirements. The related federal contract opportunity is a sole source justification for the lease extension under Solicitation Number 4OH0441, awarded to an unknown vendor on September 24, 2024.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Memo to File
Project Number: 4OH0441
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LOH18434 occupied by the Environmental Protection Agency, located at 1003 US Highway 50, Milford, OH 45150-9570 will expire on August 31, 2024. It has been determined that the government requires an extension for 2-years/1-year firm as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is , which is within the Simplified Lease Acquisition Threshold
(SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
See attached exhibit.
Prepared By:
Mike Dillon, Leasing Specialist Date
Approved:
Jeanette Torres, Lease Contracting Officer Date
File details come from the government source that posted it. Updated .