Agency Specs MSHA Sanford NC_ASR_FEB 2024 .pdf

AGENCY SPECIAL REQUIREMENTS (ASR)

Mine Safety & Health Administration (MSHA)

ENFORCEMENT FIELD OFFICE – SANFORD, NC

NOTE: Where conflicts exist between the ASR and the RLP/Lease, the ASR shall take precedence.

ACTION: MSHA has a need to relocate the current Enforcement Field Office location in Sanford, North

Carolina to new leased space due to an on-going health/safety issue with the current leased space.

Staffing requirement: Number of employees to be housed at the new location is EIGHT (8).

Total Usable Square Feet: 2,597

NOTE: Office space must be located on the ground floor to support the daily loading and unloading of heavy inspection equipment by the Enforcement staff.

Delineated Area

North: TBD

East: TBD

South: TBD

West: TBD

Normal Hours of Business: 6:30am – 4:30pm Monday – Friday

Require access to office 24 hours, 7 days a week

Require a minimum of two means of egress from the office space

Require secure vestibule (100 USF)

Type of Floor Finishes:

1. Office Space and Conference Rooms: Carpet Tile

2. Break Room, Storage Rooms, Lab, LAN Room, Telephone Room: Resilient Flooring

3. Rest Rooms and Shower Areas: Non-Slip Ceramic Tile

Windows: Vertical or Slat Blinds

Private Office:

1. Provide 1 enclosed office.

2. Solid core doors with locking hardware are required.

3. Sound proofing to meet minimum rate of STC 45.

Conference Room:

1. 150 Square Feet

2. Sound proofing to meet minimum rate of STC 45.

3. Lighting will consist of a combination of standard parabolic light fixtures and dimmable down lights.

4. Blocking in the walls will be required to support various equipment, such as wall-mounted flat screens, white boards and projection screens.

5. Lessor’s vendor to install any wall and ceiling mounted equipment provided by agency.

Copy/Mail/FAX/Supply Areas:

1. 50 Square Feet

2. Area to be outfitted with laminate counter tops with kitchen-type cabinets above and below.

3. Dedicated power for copiers and specialized outlets. Sufficient standard electrical and telephone outlets for FAX and other office machines above counter tops at each location.

Inspection Equipment Clean-up/Maintenance Area (Lab):

2. Area to be outfitted with laminate counter tops lining two adjoining walls with double-bowl stainless steel sink (8”-12” deep), mounted in counter top, with hot and cold water and sprayer.

3. Kitchen-type cabinets mounted below counter along both walls and above counter along one wall.

4. Combination of 110V and 220V outlets and wire mold strips on dedicated circuits to be mounted above counter tops and on all walls to support rescue equipment. (Locations TBD in DID Phase.)

5. Exhaust fans CFM according to room size and vented to outside.

6. Plywood blocking in walls to support charging racks mounted on walls.

Inspection Equipment Storage:

Mine Map Technical Review Area:

2. Blocking in walls to support hanging of map rails for mine map display

3. Mine Inspection Files

Unisex Shower/Locker Room:

2. (1) 3’X 3’ fiberglass shower stall (ADA-compliant)

3. Ceramic tile on wet walls

4. Exhaust fan CFM according to room size and ventilated to the outside

5. Changing area with bench

6. Space to accommodate MSHA provided lockers, each approximately 30” W x 21” D x 78” H

Break Area:

1. 175 Square Feet

2. Resilient Flooring

3. Area to be outfitted with plastic laminate counters with kitchen-type cabinets above and below; handicapped accessible single bowl stainless steel sink with ¾ horse powered garbage disposal;

hot and cold running water, and space for agency-provided refrigerator (size TBD in DID phase).

4. Exhaust fan CFM according to room size, vented to the outside.

5. Sufficient electrical outlets for agency-provided refrigerator and 1000-watt microwave.

Secure Vestibule:

1. 100 Square Feet

2. Additional requirements will be included in security SOW provided after lease award.

General Electrical Requirements:

1. Lessor shall do core drills if required.

2. Voice and data cables shall be pulled by the Lessor’s contractor to all data and voice jacks.

3. A “clean” duplex electrical outlet, 110 volt duplex electrical outlet, and a voice/data jack with two connections shall be provided at each location where a computer is located at drywall or connected to floor boxes.

4. The Lessor shall provide and install CAT-6 cable for all LAN drop locations, labeled and tested to the agency’s LAN/Telecom closet.

5. If systems furniture is used, all voice and data cables will be pulled by the Lessor’s contractor into the systems furniture and to all voice and data jacks. Base feeds shall be supplied by MSHA’s contractor and hardwired by Lessor’s contractor.

LAN Room:

1. 60 Square Feet (prefer 6’ x 10’ space)

2. Room to be as centrally located as possible within the office space and cannot have any windows.

3. Room to have solid core door with locking hardware.

4. Room temperature must be maintained 24 hours a day within a range of 70 - 80 degrees by dedicated air conditioning system. (Network equipment BTU output approximately 8,000).

5. Room will require dedicated electrical outlets, including a dedicated electrical circuit for computer equipment.

6. Lessor to provide and install all cabling and conduit to bring T1, data and electrical into room per

MSHA specifications. Lessor/contractor to terminate and label all cables on patch panel.

7. Lessor to provide network equipment rack, patch panel and patch cables per MSHA Specifications.

8. Lessor to provide and install a 4’ X 4’ X ¾” plywood panel (fire retardant) to the wall for telephone punch down brackets.

9. MSHA to provide detailed IT/Cabling Statement of Work (including room diagram) after lease award.

Security:

1. Access Control System that uses Proximity Card Keys and HSPD-12 compliant card readers, extending to access for secure parking area if required.

2. Intrusion Detection System (IDS) monitored by Federal Protective Services (FPS).

3. All equipment must be compliant with Department of Homeland Security (DHS) and Federal

Protective Services (FPS) standards.

4. Lessor shall provide all design, installation, configuration, testing and documentation.

5. Lessor shall be responsible for all installation and routing of the cables, wiring and all card key systems components, as well as pulling the proximity cables or wiring runs to the designated location(s).

6. Lessor will coordinate the IDS and Proximity Card systems with any existing fire alarm and other emergency systems within an existing facility, including handicap accessibility devices.

7. Lessor to provide stand-alone computer to support installed security system.

8. Lessor will need to work closely with the Federal Protective Services, MSHA’s Security Officer, and building engineer in charge of construction to complete the installation.

9. Lessor will be responsible for the maintenance, operation, repair and replacement of all equipment installed by the lessor for the entire lease term.

10. MSHA to provide detailed Security Statement of Work after lease award.

Parking Area Requirements:

1. Parking must be adjacent to the MSHA office entrance with SEVEN (7) reserved spaces for

Government Owned Vehicles.

2. Parking must be available for MSHA employees’ vehicles (8), visitors (2), and handicapped visitors

(quantity per local code).

3. Lighting is required for the GOV parking area as well as the employees, visitor and handicapped parking area (dusk to dawn type lighting system).

4. Motion activated lighting at all office entrances.

5. A second entrance to the office space with an overhang/awning at the entrance is required to protect the

Inspectors from the elements when loading and unloading equipment from their GOVs.

6. Secured-type parking for the Government Owned Vehicles (GOVs) may be required. (Enclosure with

6 foot high chain link fence and automatic key card access gate.)

Total Space Request: 2,597 Usable Square Feet