4FL0610 JOTFOC_Redacted.pdf

Docusign Envelope ID: 57325A85-680A-4772-B167-5O8179O717F5

Justification for Other Than Full and Open Competition, Extension

U.S. General Services Administration

GSA Region 4 Leasing

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

PROJECT NUMBER: 4FL0610

Agency Name: Internal Revenue Service (IRS)

1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED.

The General Services Administration currently leases 34,247 ABOA/35,616 rentable square feet (RSF) of office space at Specialty Malls of Tampa, 3848 West Columbus Drive, Tampa, FL 33607 under lease number GS-04B-LFL61879 for the Internal Revenue Service (IRS). The current lease expires 8/31/2024.

Approval is requested to negotiate a lease extension with the incumbent Lessor without full and open competition for continued occupancy at this leased location. The procedures for pursuing a lease extension are detailed in GSAR 570.405: Lease extensions.

2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEEDS

(INCLUDING ESTIMATED VALUE).

The government requires an extension of the current lease for 36 months to commence on 9/1/2024. The estimated cost of this lease extension is er rentable square feet per year for an annual cost of nd a total contract value of

3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION.

41 U.S.C. 3304(a)(1 ): Only one responsible source and no other supplies or services will satisfy agency requirements. This statutory authority is implemented through GSAR 570.405. In accordance with GSAR 570.405, use of the sole source authority is appropriate when the government experiences a delay in acquiring replacement space.

D The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy l8l The government encounters unexpected delays outside of its control in acquiring replacement space

D The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date

D The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties

4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS OR

NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED.

It is in the best interest of the Government to remain at the current location during the extension period.

The Government encountered unexpected delays in awarding the new and replacing lease under GS-

Docusign Envelope ID: 57325A85-680A-4772-B167-5O8179O717F5

04P-LFL01315. The delays included the legal review of the file, the IRS paused and revised their requirements to add another division (legal) from their Clearwater location, and the IRS paused to ask GSA to change the firm term from 10 years to 7 years. As a result the project team will need additional time to complete the post-award construction phase that would consist of a modernization plan, along with adding windows to every elevation. This will require multiple permit reviews beyond the normal permits for interior work. Each round of inspection and permitting can take 4-6 weeks to complete and therefore need to extend lease GS-04B-LFL61789. Award to other than the current Lessor would require relocation of the entire requirement and would cause Internal Revenue Service (IRS) to incur move and replication costs that would not be recovered through competition.

5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS

MANY POTENTIAL SOURCES AS IS PRACTICABLE.

In accordance with GSAM 570.106(d) and 570.405, an advertisement is not required for extensions.

6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO

THE GOVERNMENT WILL BE FAIR AND REASONABLE.

Recent market research conducted ~tracting Officer in Tampa, FL showed the rental rate within the market area ranges from ----

Therefore, the anticipated rental rates for this lease extension of-per RSF, are within the current market range for this submarket and are deemed fair and reasonable by the GSA Lease Contracting Officer.

7. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS.

On 8/19/2024, market research was conducted using Costar. The market research showed the rental rate within the market area ranges from

8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION.

Remaining at the current location under a 36 month extension avoids a holdover and allows the Government to continue operations without disruption.

9. LIST OF SOURCES. IF ANY. THAT EXPRESSED. IN WRITING. AN INTEREST IN THE

ACQUISITION.

N/A

10. STATEMENT OF ACTIONS. IF ANY. THE AGENCY MAY TAKE TO REMOVE OR OVERCOME

ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION.

In advance of an existing lease contract's expiration, considerations will be given to allow for sufficient time to conduct a full and open procurement. The Government will consider the time and cost of moving from the existing location, and the time and cost to build out new space when deciding whether it is economically advantageous to stay at the existing building or to undergo a competitive action.

Additionally, consideration will be given to the customer agency's mission and security requirements (if applicable) to include limiting any agency space requirements that may be deemed unduly restrictive and thus favor the incumbent. The Government will remain conscious of the effort to continuously encourage competition when practicable.

11. CONTRACTING OFFICER CERTIFICATION.

Docusign Envelope ID: 57325A85-680A-4772-B167-5D8179D717F5

By signature on this Justification for Other than Full and Open Competition, the GSA Lease Contracting Officer certifies that the award of a lease extension of 36 months for LFL61879 is in the Government's best interest and that this Justification is accurate and complete to the best of the GSA Lease Contracting Officer's knowledge and belief.

X Danilo Galan

Lease Contracting Officer

Signed by: DANILO GALAN

9/5/2024

12. PREPARER'S TECHNICAL CERTIFICATION.

I certify that the supporting data used to form the basis of this Justification is complete and accurate to the best of my knowledge and belief.

X Samantha Boesche

Leasing Specialist

Signed by: SAMANTHA BOESCHE

9/5/2024

13. REVIEW, CONCURRENCE, AND APPROVAL

Concurred by:

X Lester Harris

Lester Harris

Branch Chief

Signed by: LESTER HARRIS

Concurred by:

X Heather Driskell

Heather Driskell

Lease Acqusition Officer

Signed by: HEATHER DRISKELL

9/5/2024

9/5/2024

Docusign Envelope ID: 57325A85-680A-4772-B167-5D8179D717F5

Concurred by:

X for Gregory Trimble

Sabina A. Sims

Leasing Director

9/6/2024

Signed by: General Services Administration

Reviewed by:

DocuSigned by:

X Courtney Debord

Competition Advocate

Approved:

Jeffrey M. Smith

Head of Contracting Activity (HCA)

Certificate Of Completion

Envelope Id: 57325A85680A4772B1675D8179D717F5 Status: Completed

Subject: Complete with Docusign: 4FL0610 IRS Tampa FL JOTFOC (9-5-2024).pdf

Source Envelope:

Document Pages: 4 Signatures: 2 Envelope Originator:

Certificate Pages: 2 Initials: 0 Samantha Boesche

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Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London

1800F F St NW

Washington DC, DC 20405 samantha.boesche@gsa.gov

IP Address: 107.145.184.71

Record Tracking

Status: Original

9/9/2024 7:46:45 PM

Holder: Samantha Boesche samantha.boesche@gsa.gov

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Courtney Debord courtney.debord@gsa.gov

Director, FMSP Division

US General Services Administration

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Jeff Smith jeff.smith@gsa.gov

Regional Commissioner

GSA PBS Region 4

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R4LeasingAcquisition JOTFOCS r4leasingacquisitionplansandjotfocs@gsa.gov

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