4d_01_24FEB26_SAP JA FAR13.1 Snow Haul_Signed.pdf

Last Updated 11/01/24

U.S. COAST GUARD JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FOR FAR 13.106-1(b)

PURCHASE REQUEST OR REQUISITION NUMBER:

60100PR260000185

ESTIMATED TOTAL VALUE, INCLUDING OPTIONS:

(Over Micro-Purchase Threshold, but up to the SAT)

60,000 USD

AUTHORITY JUSTIFICATION TYPE

☒ 13.106-1(b)(1) ONLY ONE SOURCE REASONABLY AVAILABLE (e.g., urgency, exclusive licensing agreements, or industrial mobilization).

☐ FAR 5.102(a)(6), FAR

11.105, FAR 13.106-1

(b) (1)

BRAND NAME – Items peculiar to one manufacturer: The particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

The United States Coast Guard Academy requires snow hauling and disposal services to remove excessive accumulated snow from roadways, parking areas, sidewalks, and operational areas throughout the installation.

Accumulated snow has exceeded on-site storage capacity and is creating unsafe conditions including:

Restricted emergency vehicle access

Reduced parking availability

Obstructed pedestrian routes

Limited visibility at intersections

Increased slip, trip, and fall hazards

The contractor shall provide all labor, equipment, and supervision necessary to load, transport, and dispose of snow at Government-designated disposal locations along the Thames River waterfront within USCGA property.

The Connecticut Department of Energy and Environmental Protection (CT DEEP) has authorized emergency in-water snow disposal upon submission of notification.

SUGGESTED SOURCE NAME, ADDRESS, & UNIQUE ENTITY IDENTIFIER (UEI):

BONNER ELECTRIC, INC. Active Registration

Unique Entity ID

D14BZZCHJMJ7

CAGE Code

1FPN0

Physical Address

1865 NORWICH NEW LONDON TPKE, UNCASVILLE, CT 06382 USA

RATIONALE FOR JUSTIFICATION TYPE SELECTED ABOVE TO INCLUDE RELEVANT INFORMATION GAINED

THROUGH YOUR MARKET RESEARCH TO SUPPORT THE JUSTIFICATION TYPE:

The Government is soliciting a quotation from one source due to the urgent and time-sensitive nature of the requirement and the need to restore sanitary sewer service immediately to prevent further sewage backup, facility damage, and potential health/safety impacts.

This justification is prepared in accordance with:

FAR 13.106-1(b)(1)(i), which states:

“For purchases not exceeding the simplified acquisition threshold, the contracting officer may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available.”

Soliciting from a single source is justified due to urgent operational requirements and limited contractor availability during extraordinary winter conditions.

Specifically:

A. Urgent Public Safety Requirement Accumulated snow presents an immediate threat to:

Installation personnel safety Emergency vehicle access Mission readiness Safe operation of critical facilities

Delay in removing accumulated snow would significantly impair installation operations and increase safety risks.

B. Limited Contractor Availability Snow hauling requires specialized equipment including:

Dump trucks Front-end loaders Heavy equipment operators

During regional snow emergencies, the availability of contractors with immediately deployable equipment is extremely limited.

Only contractors with:

Existing heavy hauling capability Immediate availability Local presence can perform the work within the required timeframe.

C. Time Constraints Prevent Full Competition Full and open competition would require additional time for:

Solicitation issuance Response period Proposal evaluation Contract award These delays would prevent timely mitigation of hazardous conditions and impair Government operations.

D. Operational and Installation Access Considerations Contractors must be capable of:

Immediate mobilization Operating within a secure federal installation Working under COR direction Performing disposal at Government-designated waterfront locations

Not all contractors possess the capability or availability to perform these services immediately.

Based on market conditions and urgency, only limited sources are reasonably available to perform the work immediately.

This acquisition will be conducted consistent with FAR Part 13 to the maximum extent practicable.

The Government will determine price reasonableness using the Independent Government Estimate (IGE), historical pricing for similar work, and comparison to commercial pricing as available.

CONTRACTING OFFICER - FAIR AND REASONABLE PRICE DETERMINATION METHODS:

☐ MARKET RESEARCH

☐ COMPARISON OF PROPOSED PRICE WITH PRICES FOUND REASONABLE ON PREVIOUS PURCHASES

☐ CURRENT PRICE LIST

☐ COMPARISON WITH SIMILAR ITEMS IN A RELATED INDUSTRY

☒ COMPARISON TO IGCE

CONTRACTING OFFICER’S PERSONAL KNOWLEDGE (EXPLAIN)

☐ OTHER (EXPLAIN)

SIGNATURE AND TITLE OF TECHNICAL AND REQUIREMENTS POC

Patrick Page

DATE

SIGNATURE OF CONTRACTING OFFICER

DATE