4a NWWR99652300031 Janitorial SOW_2022updated RFQ.pdf

October 14, 2022

NWS

Statement of Work

Contract for Janitorial Services Purchase Request NW-WR9965-23-00031

Location:

National Weather Service Milwaukee/Sullivan Forecast Office N3533 Hardscrabble Road Dousman WI 53118-9409

Scope:

The contractor shall provide all personnel, tools, equipment, materials and supervision for the duties required to clean the Weather Forecast Office as described in this statement of work. The facility has 4,805 square feet of cleanable space (75% carpet, 25% tile), 26 windows and 23 employees. The materials and supplies shall be properly stored in the area designated by the Government Contact Point (GCP).

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein including monthly spot checks of work performed. The contractor shall furnish commercial grade supplies (to include: toilet paper, paper towels, liquid soaps, garbage bags, trash can liners, cleaning solutions, etc.) materials, equipment, and tools.

Description of Work:

Additional Requirements:

1. DAILY - FOUR DAYS - Monday, Tuesday, Thursday, & Friday A. Sweep or dust mop all uncarpeted floors (including hallways and foyers) using chemically treated absorbent dusting tools. All sweeping of uncarpeted floors, shall be done by the dustless method using either the laundered or the disposable types of treated cloths, as appropriate.

B. Vacuum all carpeted floors with a commercial grade vacuum that has a High Efficiency Particulate Air (HEPA) filtering system.

C. Vacuum or clean indoor and outdoor entrance mats.

D. Empty all wastebaskets and containers. Remove all refuse to proper outside containers. Replace plastic liners when soiled or torn. In case of leakage, damp wipe receptacle clean. Clean receptacle exterior as needed.

E. Wet mop restroom floors with disinfectant solution. Clean and disinfect toilets and urinals.

F. Refill all dispensers and containers in restrooms and break room. Ensure a sufficient quantity of towels and toilet tissue is readily available in each of these rooms. Ensure a constant supply of deodorizer in men’s restroom urinal.

G. Clean countertops and sinks in restrooms. Clean countertop (including behind microwave), sink, and table in break room. Scour sink.

H. Clean drinking fountain.

F. Wet mop ready room from November 15 - March 15 as needed to remove tracked in snow, mud, and salt.

G. Fill out and initial/sign the janitorial checklist (provided by WFO). Also, sign in/out with binder in receptionist area of office each visit.

2. WEEKLY

A. Wet mop all uncarpeted floors (except the access floor in the operations and equipment rooms) using a detergent solution. Remove all oil, tar, and stubborn dirt using an all-purpose spray cleaner. Under no circumstances will WAX, OIL, or other coatings be applied or used near carpeted floors in the building.

B. Wash glass entrance doors and windows, interior and exterior, with cleaning material that will not film, streak, or stain.

C. Clean exterior surfaces of appliances in the ready room.

D. Disinfect all sinks and drinking fountain.

E. Clean restroom mirrors.

F. Dust horizontal surfaces throughout facility that are readily accessible and visibly require dusting.

This does not include office computers or printers. All dusting shall be done by the damp or treated cloth methods.

3. MONTHLY

A. Spot clean toilet enclosures.

B. Remove spots and stains from carpet as necessary.

C. Buff and spot polish high traffic areas to protect finish.

D. Completely vacuum all carpeted areas including moving furniture to clean underneath.

4. QUARTERLY (January, April, July, October) A. Dust office blinds.

B. Wash all exterior windows.

C. Clean countertop under microwave.

D. Damp mop access floor in equipment room, mop should be damp but NOT WET, to assure that no water seeps down through floor seams. To remove marks or stains, use all-purpose spray cleaner.

Under no circumstances will wax, oil, or other coatings be applied to this floor as the anti-static properties of this floor will be lost

E. Clean the return air grills in the operations area and in the equipment room.

5. SEMI-ANNUAL CLEANING (April, October) A. Vacuum/clean chairs.

B. Clean all fluorescent light fixtures plates. Vacuum light fixture grids in the Operations Areas to remove dust and dirt.

C. CARPETED FLOORS

All carpeted areas shall be cleaned using a low moisture cleaning process. (Ref. notes 1 and 2) Vacuum all areas thoroughly before doing the cleaning process.

6. ANNUAL (April) A. CERAMIC TILE FLOORS (Breakroom, Restrooms, and Entry Ways)

All ceramic tile floors shall be cleaned using the following procedure:

1. Sweep or vacuum as required removing loose dust and dirt.

2. Remove foot marks and small spills and damp mop or sponge.

3. A cleaning solution shall be mixed according to the manufacturer’s directions.

Use double bucket or two standard buckets, one containing fresh cleaning solution, the other to receive dirty cleaning solution removed from the floor.

4. Apply cleaning solution to the floor and agitate with a floor machine and scrubbing brush attachment or, a long handled scrubbing brush. Be especially careful to loosen all dirt in grout joints. Work small areas at a time to keep dirty cleaning solution from drying on floor.

5. Remove all dirty cleaning solution from floor with wet mop or auto-scrubber.

6. Let floor dry before allowing traffic.

7. AS REQUIRED

Additional work not covered in specifications on an “as needed” and “requested” basis must be approved in advance by the Contracting Officer. No additional work shall be performed w/out a modification to the purchase order.

Terms of the SOW:

1. Vendor will bill on a monthly basis in arrears for the service provided.

2. The contractor, if remotely located, shall designate a representative local to the contract site, with contact numbers, for the government representative to communicate with about the quality of work, progress, and technical details of the project. Neither the local representative nor the government representative has the authority to modify the contract in any manner which might affect the cost thereof.

3. The contractor will be responsible for the scheduling and coordination of work on the site.

4. If any of the services do not conform to the contract requirements, the Government may require the contractor to perform the services again in conformity with the contract requirements, at no increase in contract amount. If the defects in services are not corrected by performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

5. If the contractor fails to expeditiously take the necessary action to ensure that performance will be in conformity with contract requirements, the Government may terminate the contract for default.

6. All work shall be done as required above except on holidays of which work shall be accomplished the following day or as agreed upon by the contractor and MIC.

7. The Government reserves the right to inspect for quality control.

Notes:

1. Do not use hot water extraction or so-called "Steam Cleaning" except as when and where approved by MIC. If the MIC is not around or available, the Acting MIC should be notified.

2. Do not use the Spin-Bonnet method.

3. This is not meant to include the modular furniture.

4. Any cleaning missed due to severe weather operations will be made up the following day.

5. Utilize the Sign In/Out binder located in receptionist area for each visit.

Evaluation Criteria The contractor shall have at least 5 years of janitorial management experience.

Billing Bill on a monthly basis in arrears.

Federal Holidays.

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

-END OF SOW-