4a NWWP99612300100 TBW Janitorial SOW 2023revJP RFQ.pdf

JANITORIAL SPECIFICATIONS FOR WEATHER SERVICE OFFICE

Tampa, FL

SPECIAL PROVISIONS

1. The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein at the following location:

National Weather Service

2525 14th Avenue SE Ruskin, FL 33570

The area covered by this contract consists of approximately 6,500 square feet.

2. Primary Responsibility

Primary responsibility for representing the Contracting Officer and inspection of the contract work will be assigned to:

TO BE PROVIDED AT TIME OF AWARD

* The official is referred to throughout the Specifications as the "MIC".

The MIC is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms and conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the MIC. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

The MIC may designate an assistant MJC(s) to act for him by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

3. Equipment, Materials, and Supplies

All equipment, materials, and supplies (MSDS for chemicals) shall be furnished by the Contractor and properly stored in the areas designated by the MIC including paper towels, toilet paper, hand soap, cleaning supplies, and cleaning equipment. All products used are to be environmentally friendly and a list and Material Safety Data Sheets of these products will be supplied to the MIC for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment. Services performed under this contract shall be performed during hours approved by the MIC.

NOTE: All paper products shall be made of recovered materials as per EPA guidelines at the following website:

www.epa.gov/epawaste/conserve/tools/cpg/products/tissue.htm

4. Security Background Investigations

Personnel security investigations are required for all contractors entering the site. Upon "Notice of Contract Award", all contractors, sub-contractors, their supervisors in charge and all working personnel requiring access to the site shall be required to submit to a background security investigation in accordance with the Department of Commerce Security Regulations.

The office where the vendor is selected for the janitorial services will send a Security Background Investigation to the vendor. This will include the DOC Western Security Office (WRSO) website address and instructions on what forms to fill out. The vendor will need to fill out the Security Coversheet, Optional Form 306 and two fingerprint charts per person go to a local police or sheriff station to have them done and they usually charge a small fee that the vendor is responsible for paying for this fee. This will need to be completed before the start date.

http://www.epa.gov/epawaste/conserve/tools/cpg/products/tissue.htm

GENERAL

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified. All equipment, materials and supplies (MSDS for chemicals) shall be furnished by the contractor including paper towels, toilet paper, hand soap, cleaning supplies, and cleaning equipment.

Healthy and environmentally friendly product that are non-toxic, biodegradable. and made from renewable sources (not petroleum) shall be used to promote a healthy and green cleaning environment. Services performed under this contract shall be performed during hours approved by the MIC or designated representative. Inspection and acceptance of work will be done by the MIC or his designated representative.

If any of the services do not conform to the contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. If the defects in services are not corrected by re-performance, the Government may require the Contractor to make necessary action to ensure that future performance conforms to contract requirements. If the Contractor fails to expeditiously take the necessary action to ensure that future performance will be in conformity with contract requirements action may be taken to terminate the contract for "default". Either party may terminate the contract for cause, by first giving the other party 30 days written notice of its intent to do so. No payment shall be due to the other party by reason of such termination. This right of termination shall be in addition to NWS's right of termination for the convenience of the Government.

I. The Weather Service Office MIC will send a Security Background Investigation to the vendor selected. This will include the DOC Western Security Office (WRSO) website address and instructions on what forms to fill out. The vendor will need to fill out the Security Coversheet, Optional Form 306 and two fingerprint charts per person designated by the vendor to perform the daily cleaning requirements. Fingerprints can be obtained at a local police or sheriff station and usually require a small processing fee which the vendor will be responsible for paying.

II. The area covered by this contract consists of approximately 6,500 square feet. All rooms in the Weather Service Office main building will be cleaned as per the scope of work (SOW) except for the Communication Room and the Electrical Room (288 sq. ft). A listing of the flooring type and size of the various rooms to be cleaned as per the SOW are:

i. 48 sq. ft of utility carpet with tile trim in the Front Entry Vestibule and Service Entry Vestibule. Glass windows and doors in both entry ways to be cleaned as per SOW.

ii. 2700 sq. ft of carpeted area including the Reception/Waiting area, SOO Office, WCM Office, MlC Office, Conference Room, Training Room, and Main and Side Corridors.

iii. 2409 sq. ft of computer tile flooring including the Primary Operations Area and 5 adjoining Cubicles, and the Equipment Room.

iv. 216 sq. ft of ceramic tile flooring including the Men's Bathroom, Women's Bathroom and Ready Room/Kitchen.

v. 765 sq. ft of linoleum tile flooring in the Electronic Technician work and Storage Room area.

III. Daily Six Days - Cleaning will take place between 5:00 pm and 9:00 pm except on the designated day off of Sunday.

REQUIREMENTS

The Contractor shall perform the following duties after 7:00 p.m.

A. Daily (six days a week, Monday through Saturday)

a. Empty and damp wipe all waste baskets, waste receptacle covers and ash trays. If plastic bags are inserted in trash cans, damp wiping inside will be unnecessary.

b. Remove all trash and dispose of in proper containers.

c. Vacuum all carpeting.

d. Clean and disinfect the drinking fountain and the fixtures and floors in the break room/kitchen.

e. Clean and disinfect the restrooms.

f. Refill paper and soap dispensers in the restrooms and in the break room/kitchen.

g. Dust mop all tile and computer room floors (damp mop when necessary).

h. Sweep outside entryways and remove any wind-blown debris.

i. Wet wipe all table and counter tops.

B. Weekly (once every week)

a. Clean all flat surfaces, including table tops, chairs, file cabinets, and desk tops.

b. Wet mop all tile floors, including vestibule floors

c. Damp mop computer room floors.

d. Wash entrances/vestibules and waiting room windows inside and out.

e. Sweep all door mats.

C. Monthly (once every month)

a. Spot clean doors, walls, face plates, and painted surfaces in office area and restrooms.

b. Clean all window sills and vacuum air condition vents.

c. Dust and clean high ledges, cabinet tops, ventilators, light fixtures, and other high areas.

D. Quarterly (once every 3 months - December/March/June/September)

a. Wash all windows, inside and outside.

b. Vacuum or dust blinds.

E. Semi-annually (March and September)

a. Strip old wax, re-wax and buff all tile floors

b. Shampoo all carpeting. (Confer with MIC or designated Official)

F. Annually

a. Power scrub/deep clean ceramic tiles and grout in the restrooms and the break room.

Special Instructions

A) All sweeping of resilient floor coverings shall be by the dustless pickup method using either the laundered or the disposable type of treated cloths, as appropriate. All dusting shall be done by the damp or treated cloth method.

B) All rules concerning safety, smoking, and the security of the building shall be observed. No children under 18 years of age are allowed to assist the Contractor.

C) The Contractor shall remove all waste and plastic bags used for disposal of wastepaper from the premises, shall dispose of all in the trash dumpster provided.

D) COMPUTER ROOM FLOORS--USE ONLY DAMP MOP; DAMP MOP WITH MILD DETERGENT WHEN

NECESSARY.

- NEVER ... wax, buff, polish, or rinse computer room floors with water containing wax. The floor surface is designed to cause a wax "flake-off," and any buildup of foreign substances can affect the static decay rate of the floor surface.

- NEVER ... use strong abrasives, scrapers, steel wool, or power scrubbers to clean the computer room floors.

- NEVER ... use excessive amounts of liquid on the computer room floors or flood the floor surface with water.

PERIOD OF PERFORMANCE

BASE - APRIL 13, 2023 – APRIL 12, 2024

OPTION 1 – APRIL 13, 2024 – APRIL 12, 2025

OPTION 2 – APRIL 13, 2025 – APRIL 12, 2026

OPTION 3 – APRIL 13, 2026 – APRIL 12, 2027

OPTION 4 - APRIL 13, 2027 APRIL 12, 2028

OTHER

1. Invoicing The vendor will bill on a monthly basis in arrears.

2. OBSERVANCE OF LEGAL HOLIDAYS AND SITE CLOSURE INFORMATION

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

"THE C&A REQUIREMENTS OF CLAUSE 73 DO NOT APPLY AND A SECURITY ACCREDITATION

PACKAGE IS NOT REQUIRED”