4984_RFP_FINAL.pdf

CITY OF CHANDLER

NOTICE OF REQUEST FOR PROPOSALS ED6-909-4984

NOTICE OF REQUEST FOR PROPOSAL ED6-909-4984

SOLICITATION TITLE: Sale of City Owned Property: Northeast

Corner of Alma School and Ray Roads

SOLICITATION NO.: ED6-909-4984

PROPOSAL DUE DATE: October 22, 2025

PROPOSAL DUE TIME: 4:00 pm local Arizona time

SUBMIT TO: Via email to:

christina.pryor@chandleraz.gov

Email and attachments may not exceed 50 MB

PRE-PROPOSAL CONFERENCE: October 1, 2025

3:00 pm local Arizona time

CONFERENCE LOCATION: City Hall, 3rd Floor Conference Room

175 S. Arizona Ave.

Chandler, AZ 85225

CONTACT: Christina Pryor, CPPO

Procurement and Supply Senior Manager

Phone: (480) 782-2403

Email: christina.pryor@chandleraz.gov

ISSUE DATE: September 22, 2025

Proposals for the commodity or service specified will be received by the Purchasing Division, City of

Chandler, via email to christina.pryor@chandleraz.gov, until the time and date cited above. The City does not accept proposals submitted through the Arizona Procurement Portal. Proposals must be submitted via email to the Procurement Officer.

Proposals must be received in the email inbox of the responsible Procurement Officer on or prior to the exact time and date indicated above.

Instructions for preparing proposals are provided on the following pages.

RFP Summary: The City is requesting proposals from qualified offerors to purchase the City-owned property at the northeast corner of Alma School and Ray Roads.

INFORMATION AND INSTRUCTIONS TO PROPOSERS

1. Vendor Registration. Proposers must register via the on-line vendor registration system to automatically receive notification of addenda to this solicitation or notice of other solicitation opportunities. Visit https://www.chandleraz.gov/business/vendor-services/purchasing, select Vendor Registration and Management.

2. Addendum. This RFP may only be modified by a written addendum. Proposers are responsible for obtaining all addenda. A Proposer must not rely on verbal responses to inquiries. A verbal reply to an inquiry does not constitute a modification of the solicitation.

3. Late Proposals. Late proposals will not be accepted. It is the sole responsibility of the

Proposer to ensure that its proposal is received at or prior to the exact date and time indicated on the Notice Page. The time stamp of the City’s email system will govern timeliness of submission.

4. Cost of Proposal Preparation. The City will not reimburse any Proposer the cost of responding to a solicitation.

5. Duty to Examine. It is the responsibility of each Proposer to examine the entire solicitation, seek clarification and make inquiries, and examine its proposal for accuracy before submitting it. Lack of care in preparing a proposal will not be grounds for modifying or withdrawing the proposal after the due date and time, nor will it give rise to any claim.

6. Inquiries. Any inquiry related to this solicitation, including any requests for or inquiries regarding standards referenced in the solicitation must be directed solely to the

Procurement Officer listed on the cover page of the solicitation. Proposers will not contact or direct inquiries concerning this solicitation to any other City employee unless the solicitation specifically identifies a person other than the Procurement Officer as a contact.

All inquiries, except those at the Pre-Proposal Conference, should be submitted in writing and refer to the appropriate solicitation number, page and paragraph. The City will consider the relevancy of all inquiries but is not required to respond in writing.

Any inquiry must be submitted as soon as possible and should be submitted at least ten days before the proposal due date and time for review and determination by City. Failure to do so may result in the inquiry not being addressed in a solicitation addendum.

7. Remote Attendance at Pre-Proposal Conference. The City may offer remote attendance at the Pre-Proposal Conference via a City-hosted dial-in meeting. If remote attendance is offered, meeting details will be provided on the Notice Page. Interested Offerors attending remotely may be required to register and provide, at a minimum, attendee name and company name.

Remote attendance is provided as a courtesy. Attendees are responsible for all aspects of their attendance. The City will not provide technical support for remote attendance.

https://www.chandleraz.gov/business/vendor-services/purchasing

8. Exceptions to the Solicitation. Any exception to the solicitation must be submitted as soon as possible and should be submitted at least ten days before the proposal due date and time for review and determination by City. Failure to do so may result in the exception not being addressed in a solicitation addendum.

9. Proposal Amendment or Withdrawal. A proposal may be withdrawn at any time before the due date and time. A proposal may not be amended or withdrawn after the due date and time except as otherwise provided by applicable law.

10. Unit Price Prevails. In the case of discrepancy between the unit price or rate and the extension of that unit price or rate, the unit price or rate will govern.

11. Non-Collusion and Non-Discrimination. By signing and submitting the proposal, the

Proposer certifies that the Proposer did not engage in collusion or other anti-competitive practices in connection with the preparation or submission of its proposal; and the Proposer does not discriminate against any employee or applicant for employment or person to whom it provides services because of race, color, religion, age, sex, national origin, or disability, and that it complies with all applicable Federal, state and local laws and executive orders regarding employment.

12. Waiver and Rejection Rights. The City reserves the right to waive any immaterial defect or informality; or reject any or all proposals, or portions thereof; or reissue the Request for

Proposal; and will be the sole judge of the merits of the proposals received.

13. Proposal Opening. Proposals will be opened as indicated on the Notice Page, unless amended in writing by the Procurement Officer issuing the solicitation. The name of each

Proposer will be public information following the proposal opening. No other information will be publicly disclosed at that time.

14. Public Record. All proposals submitted in response to this solicitation and all evaluation related records will become property of City and will become a matter of public record for review, subsequent to publication by the City of the proposed award in the agenda for the

City Council Meeting, or upon award by the appropriate approving authority or as otherwise required by law.

15. Confidential Information. A request for nondisclosure of data such as trade secrets or other proprietary information must be submitted with the proposal and must contain the basis for the request. Any information included in the request must be submitted as a separate file. Price is not confidential and will not be withheld. A blanket statement of confidentiality will not be considered. It is the Proposer’s responsibility to identify and segregate the information in the proposal provided to the City.

The City will review all requests for confidentiality and may approve or deny all or portions of the request. Information denied confidentiality will be released as public information. In the event of a public records request for information granted confidentiality, the City will endeavor provide 48-hours’ notice before releasing materials in order for the Proposer to apply for a court order blocking the release of the information.

16. Proposal Acceptance Period. All proposals will remain valid for 120 days after the day of the opening of proposals. The City may, at its sole discretion, release any proposal and return any security (as applicable) prior to that date. No Proposer may withdraw a proposal during this period without written permission from the City. Should any Proposer refuse to enter into an agreement, under the terms and conditions of the procurement, the City may retain any security (as applicable) as liquidated damages.

17. Discussions with Proposers and Revisions to Proposals. Discussions and additional investigations may be conducted with responsible Proposers who submit proposals determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements. Proposers will be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals, and such revisions may be permitted after submissions and prior to award for the purpose of obtaining best and final proposals.

In conducting discussions, there will be no disclosure of any information derived from proposals submitted by competing Proposers. The purposes of such discussions will be to:

determine in greater detail such Proposer’s qualifications; explore with the Proposer the scope and nature of the project, the Proposer’s proposed method of performance, and the relative utility of alternate methods of approach; determine that the Proposer will make available the necessary personnel and facilities to perform within the required time; agreeing upon compensation, which is fair and reasonable, taking into account the estimated value of the required services, and the scope, complexity and nature of such services.

18. Clarifications. City reserves the right to obtain Proposer clarifications where necessary to arrive at full and complete understanding of Proposer’s product, service, and solicitation response. Clarification means a communication with a Proposer for the purpose of eliminating ambiguities in the proposal and does not give Proposer an opportunity to revise or modify its proposal.

19. Agreement Negotiations. City reserves the right to conduct exclusive or concurrent negotiations with responsible Proposer(s) for the purpose of agreeing to the conditions, terms and price of the proposed agreement unless prohibited. Proposers will be accorded fair and equal treatment in conducting negotiations and there will be no disclosure of any information derived from proposals submitted by competing Proposers. Exclusive or concurrent negotiations will not constitute an agreement award nor will it confer any property rights to the successful Proposer. In the event the City deems that negotiations are not progressing, the City may formally terminate these negotiations and may enter into subsequent concurrent or exclusive negotiations with the next most qualified Proposer(s).

20. Payment. Proposers may agree to accept the City Procurement Card (Mastercard) for payment. Proposers should indicate on the Proposer Information and Offer Section of this

RFP, their willingness to accept City Procurement Card payments. The inability to accept payment by City Procurement Card will not disqualify a Proposer’s response.

Proposers may also agree to accept other traditional payment methods, including automated clearinghouse (ACH). Payment terms for traditional payment methods are Net

30 upon receipt of an accurate invoice. Proposers may propose additional discounts for early payment within their proposal.

21. Local Business Consideration. Where the Chandler Administrative Regulation MS-16 Local

Business Consideration is applicable, any applicable Chandler Transaction Privilege Tax will be deducted from the net cost for the purpose of evaluation.

22. Protests. A protest must be in writing and be filed with the Purchasing Division. Filed means delivery to the Procurement Officer or Procurement and Supply Senior Manager, whichever is applicable. A time and date of receipt will be documented in a verifiable manner for purposes of filing.

A protest must include:

a. The name, address, telephone number and email address of the protester;

b. The signature of the protester or its representative;

c. Identification of the solicitation or contract number;

d. A detailed statement of the legal and factual grounds of the protest including copies of relevant documents; and

e. The form of relief requested.

A protest based upon alleged improprieties in a solicitation that are apparent before the solicitation due date must be filed not less than five calendar days before the solicitation due date.

A protest of a proposed award requiring City Council approval must be filed within five calendar days of the first posting of the award recommendation on the Purchasing Division website or the City Clerk’s website, whichever occurs first. If the deadline for filing a protest occurs on a weekend or holiday, the protest must be filed the next business day.

A protest of an award not requiring City Council approval must be filed within ten days after the protester knows or should have known the basis of the protest.

23. Award. Unless otherwise provided in this solicitation, the City reserves the right to make multiple awards, award by item, group or as a total, as is deemed most advantageous to the

City.

24. Execution of Agreement. Within ten days of notice that Proposer is the recommended awardee, Proposer will execute and return the Agreement to Purchasing.

25. Persons with Disabilities. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Procurement Officer.

Requests must be made as early as possible to allow time to arrange the accommodation.

PROPOSAL CONTENT

Proposers must submit one copy of the proposal via email to the responsible Procurement Officer.

The REQUEST FOR PROPOSAL TITLE, NUMBER AND OFFEROR NAME should be in the subject line of the email. Emails and attachments may not exceed 50 MB in size. Attachments should be in

.pdf format and named with the RFP number and Offeror name. A single email is preferred, however multiple emails are permissible provided that all are received prior to the due date and time.

Proposals should include the following information in the order listed:

1. Completed Proposer Information and Offer Section. Complete and submit the Proposer

Information and Offer Section in the format provided in this solicitation. Failure to do so may result in the proposal being rejected as non-responsive. The Proposer Information and Offer

Section within the solicitation must include a signature by a person authorized to sign the proposal. The signature must signify the Proposer’s intent to be bound by its Proposal and the terms of the solicitation and that the information provided is true, accurate and complete.

2. Responses to Proposal Evaluation Criteria. Submit information requested in the

Evaluation Criteria Section provided in this solicitation. Forms, such as pricing forms, must be completed in the format provided in the solicitation. Failure to do so may result in the proposal being rejected as non-responsive.

3. Exceptions to Agreement. The City’s standard Agreement is included as a part of this solicitation. By submitting a proposal, the Proposer acknowledges having reviewed the

Agreement. Any exceptions to the Scope of Work or Specifications or to Agreement terms and conditions must be included with the proposal and be clearly identified. Exceptions not included in the proposal may not be introduced in the future. Any exceptions to the Scope of Work, Specifications or the Agreement language will be considered and included in City’s evaluation of the proposal. A proposal that takes exception to a material requirement of any part of the Scope of Work, Specifications or Agreement language may be rejected as non-responsive.

4. Disclosure. If the Proposer has been debarred, suspended or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any Federal, state or local government, or if any such preclusion is currently pending, the Proposer must make disclosure. In the proposal, the Proposer must include information including the name and address of the governmental entity, the effective date and duration of this suspension or debarment, and the relevant circumstances. The City reserves the right to reject a proposal received from a Proposer, including each of its principals, who is currently debarred, suspended or otherwise lawfully prohibited from any public procurement activity.

PROPOSER INFORMATION AND OFFER SECTION

Company Name

Business Type (Corporation, Partnership, etc.)

State of Incorporation (if applicable)

Federal Tax I.D. No.

Address

City, State, Zip

Authorized Signature

Name and Title

Contact Name

Title

Telephone

E-mail

Chandler Transaction Privilege Tax (TPT)

No. (if applicable) Date of issue:

Is proposed purchase subject to TPT? _______yes _______no

Will you accept a City Procurement Card

(MasterCard) for payment of invoices? _______yes _______no

If you accept a MasterCard for payment, do you charge a fee?

_______yes _______no If yes, what is the fee?______

Will you accept automated clearinghouse

(ACH) for payment of invoices? _______yes _______no

Prompt Payment Terms Offered _______% Net _________ days

Disclosure of Debarment or Suspension

_______yes _______no

(If yes, please attach description of the circumstances)

Exceptions Taken

_______yes _______no

(If yes, please attach a clearly identified section)

Date Addendum #1

Acknowledged/Received

Date Addendum #2

Acknowledged/Received

SCOPE OF WORK

BACKGROUND

The City of Chandler, Arizona invites responses to a Request for Proposals from parties interested in purchasing and developing approximately 2 acres of city-owned property at the northeast corner of Alma School Road and Ray Road. The city is specifically seeking qualified offerors experienced in delivering market rate and/or workforce housing on urban infill sites. City Council’s vision for this property is a for-sale housing project with units priced to provide homeownership opportunities for first-time buyers and middle-income earners.

The site is in an area of significant density and one of the few remaining vacant properties in north

Chandler available for residential development. In 2008-09, the city acquired property at the hard corner for a road widening project, which left 1.1 acres of surplus land. In September 2024, the city acquired the adjacent 0.9 acres along Pleasant Drive to facilitate the combined site’s development.

The purpose of this RFP is to identify the Offeror whose proposed project and qualifications best match the city’s vision for development of the property. Sale of the property will be contingent upon

City Council approval of the proposal and a purchase agreement.

Rezoning approval will be required for development of the site. This RFP is independent from the city’s zoning/entitlement process. The city makes no warranty that any proposal, including those recommended to City Council, would receive zoning/entitlement approvals as submitted.

Concurrent with and following sale of the property, the proposed project will be subject to all planning, zoning, transportation, and development review processes applicable to new development projects in the City of Chandler and it should be expected that changes may be stipulated. Proposals should specify any development incentives requested or required; all such incentives will be subject to City Council review and approval.

CITY OF CHANDLER OVERVIEW

The City of Chandler is a suburb of Phoenix, AZ, located in the southeast portion of the Valley of the

Sun, approximately 25 miles from Downtown Phoenix. The city has experienced rapid growth over the past three decades, increasing in population from approximately 90,000 in 1990 to more than

290,000 residents today. Our community is now approaching build out with 94% of land already developed. Infill development that supports the vitality of existing neighborhoods is a city priority.

Chandler’s thriving local economy continues to attract new residents and boasts operations of some of the most renowned companies in the world, including Intel, Wells Fargo, Bank of America, Northrop Grumman, NXP Semiconductors, Microchip Technology, and Insight Enterprises. These companies, along with a diverse mix of others, provide excellent employment opportunities and benefit from Chandler’s highly educated workforce.

An excellent quality of life is demonstrated by national rankings, including: #6 Best Cities for Families

(Opendoor), #7 Best Cities for Jobs (WalletHub), #11 Best Cities for First-Time Homebuyers

(WalletHub), #16 Best U.S. Cities for Foreign Investment (FT-Nikkei), #17 Best Cities to Start a

Business (B2B Reviews), and #39 Best Places to Live (Livability).

Chandler is also regarded as one of the most stable destinations for private sector investment in the United States. For years, Chandler has been among a select group of municipalities to maintain the highest possible rating from each of the three major national bond rating agencies.

CITY’S VISION AND EXPECTATIONS

It is expected the selected proposal will incorporate the following elements into its plan:

1) Purchase and development of the entire 2-acre site.

2) A for-sale housing project that provides homeownership opportunities for first-time buyers and middle-income earners. The city will not consider submittals that propose non-residential uses.

3) A project that makes the most of the available land area to provide housing units.

4) An aggressive timeline for receiving zoning and any other necessary entitlements from City

Council and for construction of the development.

5) Aesthetically pleasing design that exceeds the city’s minimum development requirements.

6) Recognition that the proposed development project may raise concerns for neighboring residents and therefore inclusion of a strategy to mitigate any potential impacts that could be viewed as having a harmful effect on health, safety, or quality of life. For example, the alley between the city’s site and the residences to the north will be maintained for trash collection. It is expected the project will be designed in a way that considers potential privacy concerns.

Any agreements related to the sale of the property may include stipulations with regard to the types of development and timelines for completion as part of a development and disposition agreement.

The city may choose to place restrictive covenants on the property to ensure that it will be developed as contemplated in the Offeror’s response materials and as approved by City Council.

Concurrent with and following sale of the property, the proposed development project will be subject to all planning, zoning, transportation and development review processes applicable to new development projects in the City of Chandler and it should be expected that changes may be stipulated.

Conducting this RFP process does not in any way bind City Council to approve a proposal, sell the subject property or allow development of the property. In addition, the recommendation of a proposal by city staff does not guarantee City Council approval of a zoning change or a development plan.

SUBJECT SITE INFORMATION

The subject property is located at the northeast corner of Alma School Road and Ray Road. The property consists of five adjacent parcels that together comprise approximately 2 acres.

1) APN 302-43-001F: 0.53 acres

2) APN 302-43-001G: 0.17 acres

3) APN 302-43-164D: 0.39 acres

4) APN 302-43-161A: 0.39 acres

5) APN 302-43-162A: 0.49 acres

The property is to be sold as is, where is, with no warranty of any kind expressed or implied. The city recently had a Phase I Environmental Site Assessment (ESA) conducted for the two easternmost parcels, which found no environmental concerns. The ESA is posted with the solicitation documents.

Offeror should also be aware there is an existing 4” Southwest Gas line that runs down the middle of the property, as shown in the image below. This line may need to be relocated.

DEMOGRAPHICS

Demographic reports estimated a population of 327,476 within a five-mile radius of the site in 2025, and that number is expected to grow to 333,577 by 2030. The area has a well-educated population with 57% of residents possessing an associate’s degree or higher. Full demographics for this intersection are provided in Appendix A.

ZONING OF ADJACENT SITES

Currently, the corners of this intersection are zoned as follows:

NEC Subject Site. C-2 Community Commercial District and MF-2 Multiple-Family Residential

District.

SEC C-2 Community Commercial District.

SWC C-2 Community Commercial District.

NWC Planned Area Development (PAD) for commercial use.

TRAFFIC COUNTS

The subject intersection had average weekday traffic of approximately 65,800 vehicles in 2025.

Traffic volumes for the past three years are listed below.

Recent Year Traffic Counts

2025 – 65,800

2024 – 56,400

2023 – 66,900

The City’s traffic count maps for the years listed above are available in Appendix B.

The City’s system development fees are available in Appendix C.

ADDIONAL INFORMATION AND OTHER RESOURCES

The purchase price for the two parcels acquired in 2024 was $500,000.

A title commitment for the entire 2-acre site is included in Appendix D.

Setback requirements for different zoning designations and criteria for approval of deviations are in City Code at https://library.municode.com/az/chandler/codes/code_of_ordinances

Additional resources can be found here:

https://www.chandleraz.gov/government/departments/development-services/planning-and-zoning/policies https://www.chandleraz.gov/government/departments/development-services/building-safety-plan-review-permits-and-inspections

For access on Alma School Road, an extension of the deceleration lane from the existing bus stop

(Integral Bus Bay/Deceleration Lane) would be required. Please refer to the design standards for more details.

https://www.chandleraz.gov/sites/default/files/documents/imported/UDM_SupptoMAG.pdf

The city does not anticipate street improvements on Pleasant Drive will be required.

https://library.municode.com/az/chandler/codes/code_of_ordinances https://www.chandleraz.gov/government/departments/development-services/planning-and-zoning/policies https://www.chandleraz.gov/government/departments/development-services/planning-and-zoning/policies https://www.chandleraz.gov/government/departments/development-services/building-safety-plan-review-permits-and-inspections https://www.chandleraz.gov/government/departments/development-services/building-safety-plan-review-permits-and-inspections https://www.chandleraz.gov/sites/default/files/documents/imported/UDM_SupptoMAG.pdf

Utility providers for the site are:

Southwest Gas for natural gas (on site)

SRP for electricity

City of Chandler for water and wastewater (off site)

Waste Management for refuse and recycling collection (under contract with the city)

Appendix A

Intersection Demographic Information

Appendix B

Intersection Traffic Counts

Appendix C

System Development Fees

Appendix D

Title Commitment

EVALUATION CRITERIA

Qualifications and Experience 40%

1. Provide a brief history of the company including number of years in business, primary business focus and number of years’ experience with similar developments.

2. Include a letter signed by an authorized official of the Offeror’s company acknowledging understanding and acceptance of the city’s key deal points and plans to enter into good faith negotiations to develop the land as represented in the response should the proposal be selected.

3. Document evidence of the development of projects of similar size and scope. Include descriptions and illustrations of three (3) current and/or previous projects that best represent the Offeror’s work on a project of a similar size and scope to this opportunity.

Method of Approach 35%

1. Describe the proposed development of the site and address how it meets the city’s vision for a project that:

a. Provides homeownership opportunities for first-time buyers and middle-income earners.

b. Is aesthetically pleasing with design elements that exceed the city’s minimum requirements.

c. Is compatible with the surrounding land uses, particularly neighborhoods to the north.

Include a detailed site plan illustrating how the site will be developed: layout of the proposed project with the location of all buildings that are part of the development. In addition, information regarding unit count, unit square footage, and lot sizes.

Please describe any deviations that would be requested from the city’s site development standards.

Note: For projects seeking a PAD zoning designation within the city’s Infill Incentive District (where the subject site is located), the Zoning Administrator may reduce front-yard building setbacks by up to 25 feet for arterial streets and up to 15 feet for collector streets if certain listed conditions are met (see

Chandler Municipal Code Section 35-1703).

2. Provide a detailed timeline for the proposed development project, including anticipated dates for submitting and receiving zoning approvals and entitlements, dates for commencing construction and expected completion. Discussion of any proposed phasing of the project is required.

3. Provide a detailed pro forma that includes anticipated project costs, product type (e.g., market rate housing, workforce housing, a mix), sales proceeds, profit margin requirement, and residual land value.

Price Proposal 25%

Complete and submit Exhibit B, Price Proposal Page.

PRICE PROPOSAL PAGE

Offerors must complete and submit the Price Proposal in the format requested below.

Purchase price for property described in the Subject Site Information section: $

Development incentives requested or required:

NOTE: ACCEPTANCE OF A PROPOSAL THAT INCLUDES DEVELOPMENT INCENTIVES DOES NOT GUARANTEE

FINAL APPROVAL OF SUCH INCENTIVES. ANY DEVELOPMENT INCENTIVES REQUIRE REVIEW AND APPROVAL

OF CITY COUNCIL.