4830 Johnson County Culvert Repair Replacemen.pdf

BIDS DUE

NOVEMBER 5, 2024

AT 12:00 PM EST

REQUEST FOR BIDS

FOR

JOHNSON COUNTY, GEORGIA

CULVERT

REPAIR/REPLACEMENTS

BID PACKAGE

JOHNSON COUNTY, GA

PROJECT NAME: CULVERT REPAIR/REPLACEMENTS

Questions: email wflindsey@johnsonco.org and procurement@erassist.com

DUE DATE and TIME: Tuesday November 5, 2024 at 12:00 P.M. EST Responses received after this time will not be considered.

Required Documents for Submission:

Copy of Insurance Copy of Drug Free Workplace Policy

RESPONSE DELIVERY:

Bid and all required forms submitted through the DFS Procurement Portal: dfs.bonfirehub.com or Soft copy/email to: wflindsey@johnsonco.org and procurement@erassist.com.

Do not consider the bid response received until a confirmation email is returned to you.

or Hard copy (in sealed envelope with project name and contractor name and “culvert bid” on outside of envelope) may be delivered to: Johnson County, County Administrator’s Office;

2484 W Elm St. Wrightsville, GA 31096.

RESPONSE FORMAT: Please fill out this bid package and attach insurance (required).

Procurement Notes:

● All pages must be filled out to be considered a valid bid.

● Work is expected to be completed within 90 days of contract award.

● Work will follow all best construction practices. All work shall conform to the 2021 GA Standard Specifications Construction of Transportation Systems for Road and Bridge Construction, which can be found at https://www.dot.ga.gov/PartnerSmart/Business/Source/specs/2021StandardSpecifications.p df

● For Ditching Projects or culvert clean out projects. Earthen Material from Ditching or Culvert Clean Out may be worked into surrounding embankment at appropriate angles, especially in locations under which Channel Lining will be installed. Remaining Sediment or Earthen Material must be hauled to a government borrow pit (location/tickets/photos must be

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 1 mailto:wflindsey@johnsonco.org mailto:procurement@erassist.com http://dfs.bonfirehub.com mailto:wflindsey@johnsonco.org mailto:procurement@erassist.com https://www.dot.ga.gov/PartnerSmart/Business/Source/specs/2021StandardSpecifications.pdf https://www.dot.ga.gov/PartnerSmart/Business/Source/specs/2021StandardSpecifications.pdf included on invoice) or hauled to a landfill. Debris must be hauled to a landfill. Landfill tickets are required to be submitted with an invoice.

● Invoices must include at least 4 Photos of “Before” and 4 Photos “After” work completion.

Photos must be taken with an app (such as Solocator or GPS Camera) that displays the GPS (and preferably road name) and date.

● If rock/aggregate or fill material is supplied as part of this work, the Invoice must list the quarry location of aggregate or the source location of the fill.

● This work is for a specific site/repair with quantities listed on a FEMA grant; as such documentation supporting the quantities must be provided (e.g. quarry tickets, or load counts/truck capacities). Invoices must list the haul off location of any debris, spoils, or waste (example: permitted landfill, recycling location, or road dept for reuse).

● Payment will follow only after work is completed, all documentation is received from the Contractor and reconciled by the Grants Management Team, and after approval by the Board. (Documentation to include items such as before/after photos (always required), quarry documentation, quantity documentation, and documentation of disposal).

● Successful bidders, assigns, subcontractors must be compliant with all applicable Federal, State and Local laws.

● Johnson County reserves the right to accept or reject any and all bids. Johnson County reserves the right to seek clarification from bidders.

● Johnson County is an Equal Opportunity Employer and encourages all qualified businesses to respond to this request, including minority, women, veteran owned businesses, as well as hub-zone businesses.

● Work can not start until the contract agreement is fully executed and the contractor has made contact with Johnson County Bill Lindsey at (478) 864-3388 ext 4 to schedule work and work supervision/inspection.

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 2

SCOPE OF WORK - CULVERT REPLACEMENT

Using Care to not destroy vegetation or place equipment in water:

Site # Scope GPS /Map Picture

005 SA Attaway Road

005 1. Remove 60 LF of existing two (2) culverts.

Estimated excavation of 41 cubic yards.

2. Replace with one (1) 30 LF of 24 in

Diameter HDPE or equivalent material type culvert and one (1) 30 LF of 32 in

Diameter HDPE or equivalent material type culvert.

3. Backfill with dirt. Compact driving surface.

GPS 32.715036, -82.617169:

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 3 https://www.google.com/maps/place/32%C2%B042'54.1%22N+82%C2%B037'01.8%22W/@32.7150405,-82.6197493,17z/data=!3m1!4b1!4m4!3m3!8m2!3d32.715036!4d-82.617169!5m1!1e4?entry=ttu&g_ep=EgoyMDI0MTAxMy4wIKXMDSoASAFQAw%3D%3D

Site # Scope GPS /Map Picture

002 County Line Road

002 1. Remove existing two (2) culverts.

Estimated excavation of 104 cubic yards.

2. Replace with two (2) parallel 30 LF sections of 60 in Diameter HDPE or equivalent material type culvert.

3. Backfill with dirt. Compact driving surface

GPS 32.51871, -82.62466

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 4 https://www.google.com/maps/place/32%C2%B031'07.4%22N+82%C2%B037'28.8%22W/@32.5145635,-82.6281154,15.18z/data=!4m4!3m3!8m2!3d32.51871!4d-82.62466!5m1!1e4?entry=ttu&g_ep=EgoyMDI0MTAyMS4xIKXMDSoASAFQAw%3D%3D

Site # Scope GPS /Map Picture

006 Jack Scott Road

006 1. Remove existing culvert. Estimated excavation of 35 cubic yards.

2. Replace with 30 LF of 36 in Diameter HDPE or equivalent material type culvert.

3. Backfill with dirt. Compact driving surface

GPS 32.77686, -82.57433

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 5 https://www.google.com/maps/place/32%C2%B046'36.7%22N+82%C2%B034'27.6%22W/@32.7766142,-82.5854457,15.41z/data=!4m4!3m3!8m2!3d32.77686!4d-82.57433!5m1!1e4?entry=ttu&g_ep=EgoyMDI0MTAyMS4xIKXMDSoASAFQAw%3D%3D

Site # Scope GPS /Map Picture

009 Ennis Road

009 1. Remove existing three (3) culverts.

Estimated excavation of 173 cubic yards.

2. Replace with three (3) parallel 34 LF runs of 60 in Diameter HDPE or equivalent material type culverts.

3. Backfill with dirt. Compact driving surface

GPS 32.73089, -82.45649

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 6 https://www.google.com/maps/place/32%C2%B043'51.2%22N+82%C2%B027'23.4%22W/@32.7308945,-82.4590703,17z/data=!3m1!4b1!4m4!3m3!8m2!3d32.73089!4d-82.45649!5m1!1e4?entry=ttu&g_ep=EgoyMDI0MTAyMS4xIKXMDSoASAFQAw%3D%3D

Site # Scope GPS /Map Picture

003 County Line Road

003 1. Remove existing culvert. Estimated excavation of 21 cubic yards.

2. Replace with 30 LF of 24 in Diameter HDPE or equivalent material type culvert.

3. Backfill with dirt. Compact driving surface

GPS: 32.52304, -82.60808

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 7 https://www.google.com/maps/place/32%C2%B031'22.9%22N+82%C2%B036'29.1%22W/@32.5230445,-82.6106603,17z/data=!3m1!4b1!4m4!3m3!8m2!3d32.52304!4d-82.60808!5m1!1e4?entry=ttu&g_ep=EgoyMDI0MTAyMS4xIKXMDSoASAFQAw%3D%3D

Site # Scope GPS /Map Picture

007 Oaky Grove Ch Road

007 1. Remove existing culvert. Estimated excavation of 46 cubic yards.

2. Replace with 30 LF of 48 in Diameter HDPE or equivalent material type culvert.

3. Backfill with dirt. Compact driving surface

GPS: 32.776948, -82.566047

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 8 https://www.google.com/maps/place/32%C2%B046'37.0%22N+82%C2%B033'57.8%22W/@32.7754667,-82.5792533,14.95z/data=!4m4!3m3!8m2!3d32.776948!4d-82.566047!5m1!1e4?entry=ttu&g_ep=EgoyMDI0MTAxMy4wIKXMDSoASAFQAw%3D%3D

Site # Scope GPS /Map Picture

010 Hightower Road

010 1. Remove existing damaged CMP culvert.

Estimated excavation of 80 cubic yards.

2. Replace with 30 LF of 36 in Diameter HDPE or equivalent material type culvert.

3. Backfill with dirt. Compact driving surface

GPS: 32.670510, -82.732683

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 9 https://www.google.com/maps/place/32%C2%B040'13.8%22N+82%C2%B043'57.7%22W/@32.6702089,-82.7413068,15.18z/data=!4m4!3m3!8m2!3d32.67051!4d-82.732683!5m1!1e4?entry=ttu&g_ep=EgoyMDI0MTAxMy4wIKXMDSoASAFQAw%3D%3D

BID FORM - CULVERT REPLACEMENTS

Culvert Repair/Replacement Unit Cost Bid Form

Unit pricing shall be all-inclusive and include all labor, equipment, material, and supply costs and shall not be increased or changed for any reason other than changes requested or approved by the County.

Bid item

Description Unit of Measure

Cost per Unit ($)

Appx Qty

Total (Cost per Unit ($) *

Bid Qty)

Remove existing and install 24 in Diameter HDPE Culvert

LF 60

Remove existing and install 32 in Diameter HDPE Culvert

LF 30

Remove existing and install 36 in Diameter HDPE Culvert

LF 60

Remove existing and install 48 in Diameter HDPE Culvert

LF 30

Remove existing and install 60 in Diameter HDPE Culvert

LF 162

6 Mobilization/Demobilization Lump Sum

7 Traffic Control Lump Sum

Grand Total (Math Errors will be corrected before award)

Authorized Signature

Name and Title of Signer

Company Name

Phone Number

Email Address

Date

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 10

REFERENCES

(Used to determine qualified bidders)

Must list 3. Clients other than those listed below may be contacted. Alternate form may be used.

Reference Agency (e.g. city, town, state agency)

Project Name/Type/Location/Year

Reference Person Name email/phone

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 11

CONTRACTOR EXPERIENCE and CAPABILITY STATEMENT

(Alternate submission, such as statement of qualifications, brochure or other documentation may be used)

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 12

CONTRACTOR CAPACITY STATEMENT

Timely repair of roads in Johnson County is a primary concern of the Board due to health and safety concerns of the traveling public. Please state your availability/work schedule that would demonstrate your ability to complete work in a timely manner. Please state the expected numbers of days after the Notice to Proceed is given to complete the work.

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 13

SUBCONTRACTOR LIST FORM

List subcontractors. In efforts to meet requirements of 2 CFR 200.321 please note if subcontractors meet veteran/minority/woman/underutilized business.

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 14

NON-COLLUSION DECLARATION

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.

All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted their bid price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the applicable laws that the foregoing is true and correct.

Authorized Signature

Name and Title of Signer

Company Name

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 15

200.321 Affirmative Steps CONFIRMATION

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES,

AND LABOR SURPLUS AREA FIRMS 2 CFR §200.321

Johnson County is required to take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible.

If contractors (including engineers) use subcontractors, they are required to take the following affirmative steps:

● Place qualified enterprises on solicitation lists

● Assure that enterprises are solicited whenever they are potential sources

● Divide total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by enterprises

● Establish delivery schedules, where the requirement permits, which encourage participation by enterprises

● Use the services and assistance, as appropriate, of such organizations as the

Small Business Administration and the Minority Business Development Agency of the Department of Commerce

Authorized Signature

Name and Title of Signer

Company Name

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 16

CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

CHECK ONE

[ ] To the best of our knowledge the undersigned proposer has no potential conflict of interest due to any other clients, contracts, or property interest for this project.

OR

[ ] The undersigned proposer, by attachment to this form, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

Failure to check the appropriate blocks above may result in disqualification of your proposal.

Authorized Signature

Name and Title of Signer

Company Name

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 17

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and

VOLUNTARY EXCLUSION

Johnson County encourages Contractors to register in SAM.gov and obtain a UEI (Unique Entity

Identification) Number.

Neither the entity or its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Authorized Signature

Name and Title of Signer

Company Name

Date

SAM.gov UEI # for contractor (if known)

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 18

DRUG-FREE WORKPLACE AFFIDAVIT

The undersigned certifies that the responding firm has taken steps to :

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed, a copy of the drug- free workplace statement.

4. In the statement specified in drug-free workplace statement, notify the employees that as a condition of working on the commodities or contractual services that are under bid the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of any controlled substance law of the

United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

I certify that this firm complies fully with the above requirements.

Authorized Signature

Name and Title of Signer

Company Name

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 19

DRUG-FREE WORKPLACE POLICY

Please provide a copy of the Drug free Workplace Policy attested to in the Drug-Free Workplace Certification (see previous page, including items 3 and 4). Policy may be inserted below or may be provided as a separate document.

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 20

INSURANCE COVERAGE DECLARATION

Contractor shall complete the form below and attach the following insurance policies (including all endorsements) to this proposal. Failure to do so, may result in a rejected Proposal.

1. Commercial General Liability – in the amount of two million dollars ($2,000,000.00) aggregate/one million dollars ($1,000,000.00) per occurrence. The General Aggregate limit shall either apply separately to the resulting Contractor or shall be at least twice the required occurrence limit.

2. Comprehensive Automobile and Water Vehicle Liability – covering any automotive equipment to be used in performance of the service, with a minimum limit in the amount of One Million Dollars ($1,000,000.00) per occurrence combined single limit / any auto. Physical Damage Insurance covering owned or rented machinery, tools, equipment, office trailers, and vehicles.

3. Worker’s Compensation – Proposer shall provide a policy with employer’s liability coverage with limits of not less than One Million Dollars ($1,000,000.00) per occurrence for each accident or illness. The Worker’s Compensation policy shall state that it cannot be canceled or materially changed without first giving thirty (30) days prior notice thereof in writing to the County. Firms that have owner/operators that have filed a “Notice of Election to be Exempt” shall supply a signed copy of said notice. Any such exemption shall meet the requirements that qualify for an exemption under the applicable Worker’s Compensation law.

Insurance Carrier Type of Coverage Limit ($) Expiration Date

General Liability

Commercial Auto

Worker’s Compensation

Authorized Signature

Name and Title of Signer

Company Name

4830 Johnson County, GA CULVERT REPAIR/REPLACEMENTS Page 21