4830 _ City of Nicholls _ Hazardous Material .pdf

REQUEST FOR BIDS

HAZARDOUS MATERIAL INSPECTION SERVICES

Due November 30th, 2025 at 2:00 PM, local time (EST)

The City of Nicholls is seeking qualified environmental professionals with current training from an EPA-accredited training provider, to conduct a Hazardous Material Survey at the Nicholls Gymnasium located at 201 North Liberty Street, Nicholls, GA 31554.

Bid Submission:

● Bids and all required forms shall be submitted through the online DFS Procurement Portal (hereinafter “DFS Portal” or “Portal”) at dfs.bonfirehub.com no later than Due November 30th, 2025 at 2:00 PM, local time (EST). Submissions received after the due date and time will be considered non-responsive and will not be considered.

● Questions regarding the scope or RFB should be submitted in the Portal by November 21, 2025 at 5:00 p.m. CST. For questions regarding vendor registration or navigation in the portal, please email: procurement@erassist.com.

● Award will occur at the subsequent Nicholls City Council meeting on December 1, 2025 at 6:00 PM (EST) in the City of Nicholls City Hall, at 7 Van Streat Highway, Nicholls, GA 31554. The meeting is open to the public.

● Questions regarding bids should be submitted in the procurement portal. For questions regarding procurement portal navigation, email: procurement@erassist.com

● Requested information through the DFS Portal (‘Requested Information’ section) is as follows,items marked with an asterisk (*) are required for submission, additional information can be uploaded in the ‘Alternate/Additional’ Submission section.

○ Bid Price Form

○ Three References

○ O.C.G.A. § 13-10-91(b)(l) Contractor Affidavit

● Confirmation of the following forms provided as Attachments to this RFB. Bidders must review each form and enter their response as directed in the Required Information section of the Portal. The required confirmation or declaration statements are provided in a gray box at the bottom of each attached form. All responses must be true and accurate and shall be considered the equivalent of a legally-binding electronic signature.

○ Attachment 1: NON-COLLUSION DECLARATION

○ Attachment 2: CERTIFICATION REGARDING LOBBYING

○ Attachment 3: FORM 200.321 AFFIRMATIVE STEPS

○ Attachment 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and VOLUNTARY EXCLUSION

4830 City of Nicholls Hazardous Materials Inspection RFB 1/8 http://dfs.bonfirehub.com mailto:procurement@erassist.com mailto:procurement@erassist.com

○ Attachment 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

General Information

● All bidders must have current training from an EPA-accredited training provider, and have the required expertise and capability to perform the work.

● The inspection shall be scheduled in advance with the City of Nicholls or their designee ER Assist.

● If the awarded contractor is not able to start work within 3 days of signed/countersigned contract or complete the work within 15 days of signed/countersigned contract; the city may award the work to the next vendor.

● Successful respondents must be compliant with all applicable Federal, State, and Local laws.

● Contractors must include a signed, notarized affidavit from the contractor pursuant to O.C.G.A. § 13-10-91(b)(l), or the bid may not be considered. The affidavit is provided in dfs.bonfirehub.com

● City of Nicholls reserves the right to accept or reject any or all bids or any bid that is non-responsive or not responsible. The right is also reserved to waive any minor irregularities in this bid, and to award the bid to the respondent whose offer is most advantageous to, and in the best interests of the City.

● City of Nicholls is an Equal Opportunity Employer. All companies, including women, minority, and veteran owned businesses are encouraged to submit a bid.

Scope of Work:

Overview: Firm shall investigate the City of Nicholls Gymnasium located at 201 N. Liberty St., Nicholls, Georgia 31554 (31.516480, -82.635755) identified for demolition, identify and document all friable and Class I and Class Il non-friable asbestos containing material and all suspected hazardous waste, collect any physical sampling of materials that may be present at the project site, quantify the amounts of those materials, and recommend methods for their proper removal and disposal.

Survey Report: A Survey Report shall be emailed to ga-nicholls@erassist.com for the property within six (6) days of inspection and shall contain all information required for completing the Georgia Environmental Protection Division Renovation/Abatement Project Notification

Photographs of the property, sampling locations, and suspected asbestos containing material and/or hazardous waste shall be submitted with the Survey Report.

4830 City of Nicholls Hazardous Materials Inspection RFB 2/8 http://dfs.bonfirehub.com mailto:ga-nicholls@erassist.com

The actual removal and disposal of said materials is not a part of this Contract and shall be undertaken by one or more Abatement/Demolition Contractors.

Building Details

201 N LIBERTY ST

Nicholls, Georgia 31554 (31.516480, -82.635755)

Main Structure Standing Yes

House Foundation type Slab

Acreage 1.1

Additional buildings N/A

Driveway type Parking Lot

Sidewalks or Walkways Yes

Water Provider City of Nicholls

Electrical Provider Georgia Power

Link to Gymnasium Photos

4830 City of Nicholls Hazardous Materials Inspection RFB 3/8 https://erassist-files.s3.amazonaws.com/media/uploads/Nicholls_Gymnasium_Damage_-_Post_Helene_Photos.pdf

ATTACHMENT 1: NON-COLLUSION DECLARATION

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.

All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the applicable laws that the foregoing is true and correct.

DFS Portal Confirmation / Declaration Do you confirm that you have read the Non-Collusion declaration and therefore declare under penalty of perjury under the applicable laws that the Non-Collusion Declaration is true and correct? (Y/N)

4830 City of Nicholls Hazardous Materials Inspection RFB 4/8

ATTACHMENT 2: CERTIFICATION REGARDING LOBBYING

Do you confirm that you have read the Non-Collusion declaration and therefore declare under penalty of perjury under the applicable laws that the Non-Collusion Declaration is true and correct? (Y/N)The undersigned certifies that, to the best of his or her knowledge and belief, that:

1. No Federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

3. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31 U.S.

Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees the provisions of 31 U.S.C. Chap 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

DFS Portal Confirmation / Declaration:

Do you, the Contractor, confirm that you have read the Certification Regarding Lobbying form and certify or affirm the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. (True/False)

4830 City of Nicholls Hazardous Materials Inspection RFB 5/8

ATTACHMENT 3: FORM 200.321 AFFIRMATIVE STEPS

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES,

AND LABOR SURPLUS AREA FIRMS 2 CFR §200.321

The City of Nicholls is required to take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible.

If contractors (including engineers) use subcontractors, they are required to take the following affirmative steps:

● Place qualified enterprises on solicitation lists

● Assure that enterprises are solicited whenever they are potential sources

● Divide total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by enterprises

● Establish delivery schedules, where the requirement permits, which encourage participation by enterprises

● Use the services and assistance, as appropriate, of such organizations as the

Small Business Administration and the Minority Business Development Agency of the Department of Commerce

Do you confirm that you have read the 200.321 Affirmative Steps Confirmation and agree to take the listed affirmative steps when using subcontractors. (Y/N

4830 City of Nicholls Hazardous Materials Inspection RFB 6/8

ATTACHMENT 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY and VOLUNTARY EXCLUSION

Neither the entity or its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Do you confirm that neither the entity nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency? (Y/N)

4830 City of Nicholls Hazardous Materials Inspection RFB 7/8

ATTACHMENT 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

To the best of our knowledge the bidder has no potential conflict of interest due to any other clients, contracts, or property interest for this project. [ SELECT YES IF TRUE ]

OR

The bidder, by attachment, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project. [ SELECT NO IF TRUE &

UPLOAD DOCUMENTATION ]

Failure to answer appropriately may result in disqualification of your bid.

Do you confirm that to the best of your knowledge the undersigned proposer has no potential conflict of interest due to any other clients, contracts, or property interest for this project? (Y/N)

If answered no, documentation must be uploaded containing information regarding what may be a potential conflict of interest due to other clients, contracts, or property interest for this project

4830 City of Nicholls Hazardous Materials Inspection RFB 8/8