MAS - Toshiba America Business Solutions, Inc. - 47QSMA22D08NR

Toshiba America Business Solutions, Inc. 47QSMA22D08NR

Federal Supply Service Authorized Federal Supply Schedule Price List

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!®, a menu-driven database system. The INTERNET address for GSA Advantage!® is: GSAAdvantage.gov.

Multiple Award Schedule FSC Group: A:Office Management FSC Class: 339940

Contract number: 47QSMA22D08NR

For more information on ordering from Federal Supply Schedules go to the GSA Schedules page at GSA.gov.

Contract period: January 25, 2022 – January 24, 2027

Toshiba America Business Solutions, Inc.

25530 Commercentre Dr Lake Forest, CA 92630-8855 Phone: 949 462-6000 https://business.toshiba.com/

Contract administration source Tony Venice Director, Product Marketing Tony.venice@tabs.toshiba.com

Business size: Other than Small Business

Price list current as of Modification #PS -0018, effective May 28, 2024

Prices Shown Herein are Net (discount deducted) https://business.toshiba.com/

CUSTOMER INFORMATION

1a. Table of awarded special item number(s) with appropriate cross-reference to item descriptions and awarded price(s).

SINs SIN Title 333316C Copiers and Digital Duplicating Equipment

333316CPC Cost-per-Copy Plan for Copiers (to include Analog, Digital, and Multifunctional and Engineer Copiers)

339940 Office Products OLM Order-Level Materials (OLM’s) 532420LC Operating Lease Plan for Copiers 532420LTOP Lease to Ownership Plans (LTOP) Copier 811212SA Maintenance Service Agreement for Office Equipment 333316F Flat Rate Monthly Fee for Copiers

1b. Identification of the lowest priced model number and lowest unit price for that model for each special item number awarded in the contract. This price is the Government price based on a unit of one, exclusive of any quantity/dollar volume, prompt payment, or any other concession affecting price. Those contracts that have unit prices based on the geographic location of the customer, should show the range of the lowest price, and cite the areas to which the prices apply. Net Prices Shown Below

1c. If the Contractor is proposing hourly rates, a description of all corresponding commercial job titles, experience, functional responsibility, and education for those types of employees or subcontractors who will perform services shall be provided. If hourly rates are not applicable, indicate “Not applicable” for this item. Not Applicable

2. Maximum order:

SINs Maximum Order

333316C $350,000

333316CPC $350,000

339940 $250,000

OLM $250,000

532420LC $350,000

532420LTOP $350,000

811212SA $350,000

333316F $350,000

3. Minimum order: $100

4. Geographic coverage (delivery area). Domestic

5. Point(s) of production (city, county, and State or foreign country).

MFPs produced in Singapore; toner produced in Mitchell (Davis County), South Dakota.

6. Discount from list prices or statement of net price. Government Net Prices Listed Below (discounts already deducted.)

7. Quantity discounts.

$100,000 - $299,999 = 1% Additional Discount $300,000+ = 2% Additional Discount

**Quantity discounts apply only to purchases of MFPs and Accessories under SIN

333316C

8. Prompt payment terms. Information for Ordering Offices: Prompt payment terms cannot be negotiated out of the contractual agreement in exchange for other concessions.

Net 30

9. Foreign items (list items by country of origin). Country of origin information for each item is identified in the price list.

10a. Time of delivery. (Contractor insert number of days.)

SIN 333316C: 15 Days ARO SIN 333316CPC: 15 Days ARO SIN 339940: 10 days ARO SIN 532420LC: 15 Days ARO SIN 532420LTOP: 15 Days ARO SIN 811212SA: 15 Days ARO

SIN 333316F: 15 Days ARO

10b. Expedited Delivery. Items available for expedited delivery are noted in this price list.

Contact Contractor

10c. Overnight and 2-day delivery. Contact Contractor

10d. Urgent Requirements. Contact Contractor

11. F.O.B. point(s). Destination to CONUS, HI, AK – PR F.O.B. ORIGIN

12a. Ordering address(es).

Toshiba America Business Solutions, Inc.

25530 Commercentre Dr Lake Forest, CA 92630-8855 Phone: 949 462-6000

E-Mail: gsaorders@tabs.toshiba.com

For selected lease plans, Toshiba may partner with a third-party financial institution wherein specific ordering instructions will be provided.

12b. Ordering procedures: Ordering activities shall use FAR 8.405 when placing an order and establishing a BPA. These procedures apply to all schedules.

• FAR 8.405-1 Ordering procedures for supplies and services not requiring a statement of work

• FAR 8.405-2 Ordering procedures for services requiring a statement of work

13. Payment address(es).

Toshiba America Business Solutions, Inc.

25530 Commercentre Dr Lake Forest, CA 92630-8855 Phone: 949 462-6000

14. Warranty provision. Standard Commercial Warranty Terms & Conditions

15. Export packing charges, if applicable. Not Applicable

16. Terms and conditions of rental, maintenance, and repair (if applicable). Not Applicable

17. Terms and conditions of installation (if applicable).

Installation Services (SIN 333316C, SIN 333316CPC, SIN 532420LC, SIN 53240LTOP, SIN 333316F)

Installation services are included in SIN 333316CPC, SIN 532420LC, SIN 53240LTOP and SIN 333316F. As part of the installation services, the Toshiba will: (a.) uncrate, (b.)

set-up, (c)install, (d) connect to power supply, (e) verify functionality with a print test, (f) clean the installation area and remove excess packaging materials and properly dispose of the same and (g) install consumables. The Government is required to communicate installation requirements, standard or networked, indicate which functions to enable and provide a trash receptacle.

18a. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices (if applicable). Not Applicable mailto:gsaorders@tabs.toshiba.com

18b. Terms and conditions for any other services (if applicable). Not Applicable

19. List of service and distribution points (if applicable). Not Applicable

20. List of participating dealers (if applicable). Not Applicable

21. Preventive maintenance (if applicable). Toshiba’s authorized service providers will perform preventative maintenance on the Toshiba equipment in accordance with the equipment’s scheduled preventative maintenance schedules.

22a. Special attributes such as environmental attributes (e.g., recycled content, energy efficiency, and/or reduced pollutants). Toshiba’s trade compliant models are Energy Star v3 certified and are EPEAT Gold registered.

22b. If applicable, indicate that Section 508 compliance information is available on Electronic and Information Technology (EIT) supplies and services and show where full details can be found (e.g., contractor’s website or other location.) The EIT standards can be found at:

www.Section508.gov/. Toshiba’s trade compliant models are Section 508 compliant.

23. Data Universal Number System (DUNS) number. 089951177

24. Notification regarding registration in System for Award Management (SAM) database.

Contractor registered and active in SAM http://www.section508.gov/

TERMS AND CONDITIONS APPLICABLE TO LEASE TO OWNERSHIP

PLAN SIN 532420LTOP, OPERATING LEASE PLAN SIN 532420LT AND SIN333316F

1. Statement of Government Intent

2. Ordering Procedures

3. Orders and Period of Leasing Arrangements

4. Maintenance and Installation

5. Monthly Payments

6. Expiration of Lease Term

7. Additions

8. Risk of Loss or Damage

9. Warranty

10. Equipment Performance

11. Title

12. State and Local Taxes (52-229-1)

13. Early Termination Charges

14. Termination for Non-appropriation

15. Lease Extensions

16. Lease Expirations – SIN 532420LTOP/ Lease to Own

17. Lease Expirations – Operating Lease and 532420LT/ All Other Equipment

18. Return of Equipment

Terms and Conditions Applicable to Lease to Ownership plan SIN 532420LTOP, Operating Lease Plan SIN 532420LC, and SIN333316F

LEASING OF GENERAL PURPOSE COMMERCIAL EQUIPMENT

1. STATEMENT OF GOVERNMENT INTENT

For the purpose of this solicitation, Lease Term is defined as the duration of the lease in months (not to exceed 60 months) as shown on the Ordering Agency’s initial delivery order. It is understood by all parties to this contract that this is a leasing arrangement. In that regard, the Government anticipates fulfilling the leasing agreement subject to the availability of appropriated funds and the continued needs of the Ordering Agency.

The Ordering Agency, upon issuance of any delivery order pursuant to Special Item Numbers (SIN’s) 532420LTOP or 532420LT, intends to use the equipment for the lease term specified in the initial delivery order so long as the needs of the Ordering Agency for the equipment or functionally similar equipment continues to exist and adequate funds are appropriated. Each lease hereunder shall be initiated by a delivery order which shall, either through a statement of work or other attachment specify the equipment being leased, and the terms of the transaction as required in other sections of SIN’s 532420LTOP, or 532420LT. The lease commencement is the date of acceptance as defined by FAR Subpart 12.4 The first period or initial term of the leasing agreement will be through September 30th of the fiscal year in which the order is placed, or as extended by act of Congress, unless the ordering office has multi-year funding.

Ordering Agencies are advised to follow the guidance provided in Federal Acquisition Regulation (FAR) Subpart 7.4 Equipment Lease or Purchase, and to review the lease terms and conditions prior to ordering and obligating funding for a lease. Ordering Agencies are responsible for the obligation of the funding consistent with fiscal law when entering into any lease arrangement.

2. ORDERING PROCEDURES

Ordering Agencies are strongly encouraged to conduct a needs assessment prior to the procurement of copiers.

When the Ordering Agency expresses an interest in leasing a product(s), the Ordering Agency will provide the following information to the prospective vendors:

Which product(s) is (are) required.

The required delivery date.

The proposed term of the lease.

Where the equipment will be located.

Description of the intended use of the equipment.

The contractor will respond with:

Whether the contractor can provide the required equipment.

The monthly payment based on the rate and the initial and residual values of the equipment.

The estimated cost, if any, of applicable State or local taxes.

A confirmation of the availability of the equipment on the required delivery date.

Extent of warranty coverage, if any, of the leased products.

Cite the cost of any mandatory maintenance as applicable.

The Termination Ceiling Charges, as applicable. (See Section 13, Early Termination Charges).

The ordering agency and contractor shall agree upon a termination ceiling charge that is established in accordance with the appropriate formula in Section 13. Early Termination Charges (See FAR Subpart 17.1) The Contracting Officer shall insert the agreed upon termination ceiling charge for the first year in the order and modify it for successive years upon availability of funds.

3. ORDERS AND PERIOD OF LEASING ARRANGEMENTS

Lease Options: At a minimum, Ordering Agencies placing orders for equipment under a leasing arrangement must specify on the delivery order the applicable leasing SIN under which the equipment is being leased.

532420LTOP Lease to Ownership Plan (LTOP) (Lease/Purchase) 532420LT Lease with Option to Own (Operating Lease)

Annual Year Funding. When using annually appropriated funds when placing an order for leasing, the following applies:

Any lease executed by the Ordering Agency shall be on the basis that the known requirements exceed the remainder of the fiscal year. Due to funding constraints, however, the Ordering Agency cannot normally commit to a term longer than one fiscal year at the commencement of the lease. To facilitate the exercise of renewal options for future fiscal years, the lease term will be specified in the delivery order. All orders for leasing shall remain in effect through the Government fiscal year (or as extended by Act of Congress), or the planned expiration date of the lease, whichever is earlier, unless the Ordering Agency exercises its rights hereunder to acquire title to the equipment prior to the planned expiration date. Despite the fact that the delivery order will specify the total lease term, orders under the lease shall not be deemed to obligate succeeding fiscal year’s funds or to otherwise commit the Ordering Agency to a renewal.

All orders for leasing automatically terminate at the end of the Government fiscal year (or as extended by Act of Congress) or the contract term, whichever is earlier. However, Ordering Agencies should notify the contractor in writing thirty (30) calendar days prior to the expiration of such orders as to the Government’s intent to renew. Ordering Agencies are instructed to follow the guidelines set forth in Paragraph 14 of this section with regard to termination of lease terms for non-appropriation or agency decisions not to renew. Should Ordering Agencies decide to terminate the lease prior to the expiration of the lease term under any other condition other than those set forth in Paragraph 14, early termination charges shall apply, (See Section 13, Early Termination).

Multi-Year Funding Within contract Period: Where an Ordering Agency’s specific appropriation authority provides for funds in excess of a 12 month (fiscal year) period, the Ordering Agency may place a schedule contract order for leasing for a period up to the expiration of its period of appropriation availability, or the expiration of the contract period whichever comes first, notwithstanding the intervening Fiscal years.

In recognition of the types of products on this Schedule and the potential adverse impact to the Government’s mission, the Government’s quiet and peaceful possession and unrestricted use of the equipment shall not be disturbed in the event the equipment is sold by the Contractor, or in the event of bankruptcy of the contractor, corporate dissolution of the Contractor, or other event, so long as the Government is not in default. The equipment shall remain in the possession of the Government until the expiration of the lease. Any assignment, sale, bankruptcy, or other transfer of the leased equipment by the contractor will not relieve the Contractor of its obligations to the Government and will not change the Government’s duties or increase the burdens or risks imposed on the Government.

Assignment of Claims: In accordance with GSAR 552.232-23 Assignment of Claims under this contract, the Ordering Agency Contracting Officer may approve the assignment of claim for an order under these leasing Special Item Numbers (SINs) in accordance with FAR 32.803.

Contractors cannot prohibit or otherwise limit the Government’s ability to set off lease payments under any lease or assignment of a lease.

Government Rights under Lease: The Government does NOT waive any performance requirements, warranty rights nor other contract or statutory rights, such as the right to set off payments against other Government debt, as a part of the lease. The Government’s acceptance of an assignment of a lease does not waive any of the Government contract provisions.

4. MAINTENANCE AND INSTALLATION

Maintenance and installation, when applicable, are not included in the lease payments. The Ordering Agency will obtain installation and/or maintenance from the contractor or a designated authorized service provider.

When installation and/or maintenance are to be performed by the Contractor, the payments, terms and conditions will be as stated in this contract. Maintenance payments and terms and conditions during subsequent renewal periods of this lease will be those of the prevailing GSA Schedule contract in effect.

5. MONTHLY PAYMENTS

Prior to the placement of an order under this SIN, the Ordering Agency and the contractor must agree on a “base value” for the products to be leased. The base value will be the contract purchase price (less any discounts). For operating leases, the residual value is independent of the purchase option price. The residual value will be used in the calculation of the original lease payment.

To determine the initial lease term payment, the contractor agrees to apply the negotiated lease factor to the agreed upon base value:

Examples: Lease factor one (1) percent over the rate for the three year (or other term) Treasury Bill (T- bill) at the most current U. S. Treasury auction.

or The Contractor’s most favored finance rate factor as agreed to during contract negotiations.

The lease payment may be calculated by using a programmed business calculator or by using “rate” functions provided in commercial computer spreadsheets (e.g., Microsoft Excel).

The purchase option price will be based upon the unamortized principle of the product. The payment will be based upon the unamortized principle, as shown on the payment schedule as of the last payment prior to date of transfer of ownership. In the event the Government desires, at any time, to acquire title to equipment leased hereunder, the Government may make a one-time lump sum payment.

6. EXPERATION OF LEASE TERM

Upon the expiration of the Lease Term, the Ordering Agency will:

Upon 30-day written notice, return the Equipment to the Contractor or - Purchase the equipment at the fair market value of the equipment or;

Obtain requirements in accordance with FAR 8.4 (Ordering Procedures) by issuing a new request for quote.

Note: Customers are advised to see paragraph 15-18 for additional lease expiration provisions.

7. ADDITIONS

For the purpose of this solicitation the definition of an addition is defined as follows:

Additions: The addition of accessories features or other enhancements available for lease under this contract to an existing model (base unit) already installed. Additions shall not change the functionality of the installed equipment.

The ordering agency may require the contractor to modify existing leased equipment through order modifications, provided the modifications are customarily offered by the contractor for the equipment leased. The price of the modification will be mutually agreed upon by the ordering agency and the contractor. The ordering agency may pay for the modification at full price upon acceptance, or the modification price may be leased coterminous with the initial lease term.

The contract lease interest rate in effect at the time of order of the modification will be used to calculate the monthly payment applicable to the modification. For Operating leases, a residual value should be negotiated for the modification.

For example:

Lease to ownership

Price of the modification - $1,000 Months remaining on the equipment lease - 19 Current contract lease factor at the time of the modification - .045 for 24 month lease, the term closest to remainder of lease.

Interest equivalent (i) for lease factor is 0.625% per month [rate(N,-pmt, Price)/rate(24,- 0.045,1)] Modification Payment $55.98 [PMT(i,N,P)/PMT(.625%,19,1000)]

The Ordering Agency may affix or install any accessory, addition, equipment or device on the equipment ("additions") provided that such additions:

can be removed without causing material damage to the equipment;

do not reduce the value of the equipment; and are obtained from or approved by the contractor and are not subject to the interest of any third party other than the contractor.

Any other additions may not be installed without the contractor's prior written consent. At the end of the lease term, the Government shall remove any additions which:

were not leased from the contractor, and are readily removable without causing material damage or impairment of the intended function, use, or value of the equipment, and restore the equipment to its original configuration.

Any additions, which are not removable, will become the contractor's property (lien free).

Payment may be modified based on the schedule price adjusted to reflect the actual period until the end of the lease term.

Should the Ordering Agency elect to replace equipment under the lease, a new FAR 8.4 competition is required. This does not preclude substitution for failure to perform. Ordering Agencies are advised that when making the decision to conduct a new competition, consideration must be given to the early termination of existing equipment and/or the financial considerations involved with the rollover of existing equipment should the current contractor prevail. Ordering Agencies are strongly advised to perform a cost benefit analysis in accordance with their agency procedures and policies with regard to rollovers.

8. RISK OF LOSS OR DAMAGE

The Government is relieved from all risk of loss or damage to the equipment during periods of transportation, installation, and during the entire time the equipment is in possession of the Government, except when loss or damage is due to the fault or negligence of the Government.

The Government shall assume risk of loss or damage to the equipment during relocation unless the Contractor shall undertake such relocation.

9. WARRANTY

In accordance with Clause 552.246-73 under this contract, the contractor’s warranty, as stated in the contractor’s GSA Authorized Price List, is applicable to the lease.

10. EQUIPMENT PERFORMANCE

The equipment supplied must be in operational or repairable condition throughout the term of the lease.

Operational condition means the equipment is producing clear and clean copies, all mechanical accessories are operating as intended and in all respects the equipment is performing up to the standards in the manufacturer’s specifications.

Repairable condition means that the equipment can be repaired by a qualified technician within the terms of the maintenance agreement. Additionally, all required replacement parts are available and the equipment down time does not exceed that specified in the maintenance agreement.

After a thirty (30) day notice and cure period, if the equipment continues to fail to be operational or repairable as defined above, the Ordering Agency may take those remedies available to it under either the contractor warranty provisions or default clause set forth in FAR

52.212-4(m). Such recourse will not be the basis for increasing the monthly payment or extending the term of the lease.

Maintenance and Support:

Preventive Maintenance: The contractor shall provide preventive maintenance at least equal to the commercial practice. Intervals between scheduled maintenance services shall be no greater than those provided to commercial customers for the same model of copier.

Response to Service Calls: At minimum, during normal working hours (as specified by the using activity), Monday through Friday (excluding holidays observed by the Government), the contractor shall respond to verbal or written requests for service calls. The contractor shall repair the copier within either nine (9) working hours or sixteen (16) working hours (as specified by the User Activity) after the verbal or written request for the service call. However, for copiers identified as critical, the contractor shall respond to verbal requests for service calls and shall repair the copier within four (4) working hours. Copiers designated critical will be identified by the ordering activity in the order and shall not exceed 5% of the total number of copiers on the order. The contractor’s response time on a service call starts, when authorized personnel of an ordering activity place a verbal request to the contractor for a service call or a written request is received by the contractor requesting a service call, whichever is earlier.

Contractors are required to submit a contingency plan to maintain full and proper operation of copiers and to avoid extended delays for repair or replacement of copiers.

Repair and Maintenance Service: Offerors shall submit and include in their pricelist’s, a list of Names, addresses, and phone number(s) of authorized representatives, responsible to the contractor, who may be contacted by ordering activities for repair and maintenance of equipment. Only those authorized representatives listed may render maintenance service, unless the list is subsequently modified by mutual agreement between the contractor and the Contracting Officer, to add or terminate authorized representatives.

11. TITLE

During the Lease Term, the equipment shall always remain the property of the contractor. The Government shall have no right or interest in the equipment except as provided in this leasing agreement and shall hold the equipment subject and subordinate to the rights of the contractor.

12. STATE AND LOCAL TAXES (52-229-1)

Notwithstanding the terms of the Federal, State, and Local Taxes Clause, the contract price excludes all State and Local taxes levied on or measured by the contract or sales price of the services or completed supplies furnished under this contract. The contractor shall state separately on its invoices, taxes excluded from the contract price, and the Government agrees either to pay the amount of the taxes (based on the current value of the equipment) to the contractor or provide evidence necessary to sustain an exemption.

See FAR clauses 52.229-1 State and Local Taxes; 52.229-3 Federal, State, and Local Taxes, which are incorporated by reference.

13. EARLY TERMINATION CHARGES

Equipment leased under this agreement may be terminated at any time during a Government fiscal year by the Ordering Agency’s Contracting Office responsible for the delivery order in accordance with FAR 52.212-4, paragraph (l) Termination for the Government’s Convenience.

The Termination Ceiling Charge is a limit on the amount that a contractor may claim from the Ordering Agency on the termination for convenience of a lease or failure to renew a lease prior to the end of the lease term for reasons other than those set forth in section 14, Termination for Non- Appropriation. Termination ceiling charges will apply for each year of the lease term (See FAR 17.1). The Ordering Agency and contractor shall establish a Termination Ceiling amount. The Contracting Officer shall insert the Termination Ceiling Charge for amount of the first year in the order and modify it for successive years upon availability of funds.

No claim will be accepted for future costs: supplies, maintenance, usage charges or interest expense beyond the date of cancellation. In accordance with the bona fide needs rule, all termination charges must reasonably represent the value the Ordering Agency received for the work performed at cancellation based upon the shorter lease term. No termination cost will be associated with the expiration of the lease term.

Formula 1: FOR Lease To Own (LTOP) SIN 532420LTOP

Termination Fee = pmt(i,n,P) *n - sum of PMT - FMV "P" = Schedule Price of equipment at time of order, inclusive of Ordering Agency negotiated price reductions should be considered.

"PMT" = Actual Monthly Payment paid on order to termination "i" = Monthly Interest Rate applicable to the order "n" = number of months from order to termination "pmt" = Monthly payment corrected to actual lease term" "FMV" = Fair Market Value of equipment if returned at termination. Unit price adjustments, residual or FMV values used to calculate operating leases, should not be considered

Formula 2: For Operating leases SIN 532420LT Termination Fee = PV (i, n,-PMT) "PV"= Present Value "i" = Interest rate per month, equal to the interest rate applicable to the calculation of the payment on the delivery order "n"= Number of months remaining from termination date to the end of the lease term "PMT" = Current monthly payment amount of the original payments through end of the lease

14. TERMINATION FOR NON APPROPRIATION

The Ordering Agency reasonably believes that the bona fide need will exist for the entire lease term and corresponding funds in an amount sufficient to make all payment for the lease term will be available to the Ordering Agency. Therefore, it is unlikely that leases entered into under the SINs 532420LTOP /Lease to Own (Copiers), and 532420LT /all other equipment will be terminated prior to the full lease term. Nevertheless, the Ordering Agency’s Contracting Officer may terminate or not renew leases at the end of any initial base period or renewal period under this paragraph if (a) it no longer has a bona fide need the equipment or functionally similar equipment; or (b) there is a continuing need, but adequate funds have not been appropriated to the ordering agency in an amount sufficient to continue to make the lease payments. If this occurs, the Ordering Agency will promptly notify the contractor and the equipment lease will be cancelled at the end of the last fiscal year for which funds were appropriated. The determination of the availability of funds is made solely by the Government.

15. LEASE EXTENSIONS

Extension of the present lease term is not permitted. Future copier requirements shall be procured in accordance with FAR 8.4, FSS Ordering Procedures.

16. LEASE EXPIRATIONS – SIN 532420LTOP / LEASE TO OWN

Title to equipment installed under SIN 532420LTOP automatically transfers to the Government upon conclusion of the Lease Term Agreement.

17. LEASE EXPIRATIONS –532420LT / ALL OTHER EQUIPMENT

Extension of the present lease term is not permitted. Future copier requirements shall be procured in accordance with FAR 8.4 covering Ordering Procedures.

Unless notified by the Ordering Agency that the Government intends to exercise its option to purchase the equipment, the equipment, upon the expiration of the lease term, will be removed by the contractor at the earliest practicable time. The Ordering Agency is responsible for removal charges. Unless specified under the schedule contract, removal charges will be administered outside the scope of the contract. The equipment shall be in the same condition as when delivered, with the exception of ordinary wear and tear. The contractor shall conduct a timely inspection of the returned products and within thirty (30) days of the return, assert a claim if the condition of the equipment exceeds normal wear and tear. In the event the Ordering Agency desires, at any time, to acquire title to equipment leased hereunder, the price will be mutually agreed upon by the parties.

18 RETURN OF EQUIPMENT

The Government will provide written instructions for the removal of the equipment. The Ordering Agency is required to provide serial numbers and exact location of equipment for pick

up. Upon receipt of this notice the contractor shall remove the equipment within thirty (30) days or a mutually agreed date and time. The Ordering Agency is responsible for rem oval charges. Unless specified under the schedule contract, removal charges will be administered outside the scope of the contract. The equipment shall be in the same condition as when delivered, with the exception of ordinary wear and tear. The contractor shall conduct a timely inspection of the returned products and within thirty (30) days of the return, assert a claim if the condition of the equipment exceeds normal wear and tear.

Equipment not removed by the contractor within thirty (30) days of the date of notification by the Order Agency shall be considered as abandoned and subject to such disposal as the Government may deem appropriate.

TERMS AND CONDITIONS APPLICABLE TO SIN 811212SA - MAINTENANCE SERVICE

AGREEMENT FOR OFFICE EQUIPMENT

1. If ordered, Toshiba will provide maintenance services for SIN 333316C, SIN 53420LC, SIN

53240LTOP and SIN 333316F.

2. SERVICE. Toshiba will provide maintenance services for new products that includes routine and preventative maintenance, labor, travel, and supplies, excluding paper and staples. Toshiba will use only Toshiba-brand parts for repair and the replaced parts become the property of Toshiba. Services will be provided during Toshiba’s normal business hours (8:30 a.m. to 5:00 p.m. - Monday through Friday, except Federal Government and Toshiba holidays) without charge to the Government, provided such service is secured from the authorized. Hours may vary by authorized resellers. After-Hours Service, if available, will be negotiated and charged as an Open Market item.

3. Coverage is available throughout the 48 contiguous states. Toshiba also has coverage for Alaska and Hawaii. Additional charges may apply for services rendered in Alaska and Hawaii.

4. Maintenance services includes routine and preventative maintenance, labor, travel and maintenance necessary to repair equipment, and provide on-going remedial maintenance services. Installation may be included, depending upon the SIN acquired.

5. Toshiba services are performed by its authorized dealers, including those owned by Toshiba.

6. PARTS. Toshiba-brand parts for repair and the replaced parts become the property of Toshiba’s authorized resellers

7. INSTALLATION. Installation Services are included for purchases. Please see the individual price page for pricing. Installation services are included in SIN 333316CPC, SIN 532420LC, SIN 53240LTOP and SIN 333316F. Excess rigging charges will be quoted and billed as an Open Market item, if required.

8. Toshiba will unpack, install and check the equipment to ensure that it is in good working order. The Government will assign a Key Operator who will be responsible for normal operator maintenance, i.e., loading of paper, adding toner and developer, clearing paper mis-feeds, and cleaning platen glass. Included with the services is one initial training session and manual, unless otherwise noted. Any additional on-site training or network integration assistance can be obtained on an Open Market basis through Toshiba.

9. CONSUMABLE SUPPLIES. All operating supplies excluding paper and transparency film are included. Supplies will be delivered via standard “ground” procedures after receipt of a verbal order from pre-determined authorized personnel. The Government must provide a point of contact who will be responsible for ordering additional supplies from Toshiba. The Government must also identify the location and serial number of the unit for which the additional supplies are being ordered. Staples can be purchased separately.

10. Customer shall provide Toshiba personnel with: (i) a suitable and adequate work environment, including space for work for performance of the Services, as necessary, and

(ii) any other items as may be mutually agreed by the parties. Toshiba shall, in all cases, be responsible for providing its personnel with pagers, laptops and cell phones, as required for performance of the Services.

11. Toshiba is not responsible for:

• Adjustments, repairs or replacements made necessary resulting from non-Toshiba Third Parties performing any maintenance, repair or replacement

• Failures or damage resulting from accident, neglect, misuse, failure or inadequacy of electrical power or air conditioning or humidity control, or any causes other than ordinary use of the equipment

• Damage to equipment that is placed in an area that does not conform to manufacturer’s electrical and environmental requirements

• Failure due to improper telephone or electrical power Acts of God, lightning or other incidents of excess voltage or power surges

• Repairs necessary when customer modifies, relocates, damages (including without limitation, unavoidable accidents) abuses or misuses the equipment (including without limitation, the spilling of toner or other substance in the machine) and the breakage of lids, hinges, cassettes, etc.

• Repairs necessary when equipment is altered, tampered, or interconnected with non-compatible equipment

• Repairs relative to connectivity to the device

• Providing cabling required to connect the printer to the network

• Installing any customer-replaceable consumables including but not limited to paper and toner

• Driver support for single or individual user software applications.

• Service requested to replace consumable items such as but not limited to printer supplies (paper, ink cartridges and toner), power strips, and batteries.

TERMS AND CONDITIONS APPLICABLE TO SIN 333316F - FLAT RATE MONTHLY

FEE FOR COPIERS

1. Flat-Rate Monthly Fee for Copiers 333316F - Includes flat-rate monthly-fee plans; the customer identifies the approximate number of copies required per month (i.e., monthly volume level) and the required functional capability of the copier equipment. As necessary to satisfy the customer's requirements, the contractor provides the required copier equipment, accessories, attachments, copy-control devices and systems, all consumable supplies (except copying paper and transparency films) and full maintenance services including repair parts. Staples can be purchased separately. Training for key operators, at the time of machine installation, is also included.

2. Toshiba agrees to furnish 36, 48 or 60 month term Flat Rate Monthly Fee (FRMF) copier units within the 48 contiguous states, AK, HI and the District of Columbia.

3. Volume Ranges. Under the Flat Rate Plan, the customer’s historical monthly copy volume ranges should not exceed those as detailed below unless stipulated otherwise in writing in the customer requirements and agreed upon in writing by Toshiba.

Volume Band Number Monthly Copy Volume Range Volume Band Maximum Monthly Volume

1 1 – 5,000 5,000 2 5,001 – 15,000 15,000 3 15,001 – 30,000 30,000 4 30,001 – 50,000 50,000 5 50,001 – 80,000 80,000 6 80,001 – 100,000 100,000 7 100,001 – 120,000 120,000 8 120,001 – 150,000 150,000

Under Toshiba’s proposed Flat Rate Plan, the customer’s monthly copy/print usage should not exceed those as detailed above, unless stipulated otherwise in writing in the customer requirements and agreed upon in writing by Toshiba. Toshiba reserves the right to monitor and adjust the volume ranges requested every 6 months, to ensure Toshiba isn’t burdened with an economic hardship due to inaccurate data or a long term increase in usage.

4. Flat Rate Monthly Price Calculation. Toshiba’s Flat-Rate Plan is developed from a combination of MAS SINs 333316C (Purchase Pricing), 523420LC (Operating Lease Plan), and 811212SA (Maintenance) for a total price.

• The monthly equipment pricing is based on the purchase price (333316C) multiplied by the corresponding lease rate determined by the statement of work (532420LTOP or

532420LC).

• The Flat Rate Plan is calculated using the purchase price, lease rate, maintenance pricing and the volume. See the example below:

Item GSA Price (333316C)

Lease Rate

(532420LC)

Maintenance Service Agreement for Office Equipment - SIN811212SA

B&W CPC Color CPC

ESTUDIO3525ACG $ 5,903.27 .03145 $0.0091 $0.0504

Step 1 – Monthly Lease Payment

Item GSA Price (333316C)

Lease Rate (532420LTOP or

532420LC)

Price x Lease Rate = Monthly Lease

ESTUDIO3525ACG $ 5,903.27 .03145 $185.66

Step 2 – Monthly Maintenance Service Cost Maintenance Service Agreement for Office Equipment SIN811212SA

Cost per Page Maximum Volume Monthly Service Cost

Color Pages $0.0504 5,000 $252.00 B&W Pages $0.0091 5,000 $45.50

Step 3 Flat Rate Plan Monthly Pricing

Lease Price + Color Pages + B&W Pages = Total Monthly Fee $185.66 + $252 + $45.50 = $483.16

5. The total monthly Flat Rate price would be $483.16. Toshiba reserves the right to monitor and adjust, if necessary, the volume range every 6 months. All discounting and delivery terms and conditions from Toshiba’s pricing schedule under MAS SINs 333316C and 811212SA apply to MAS SIN 333316F.

Toshiba Capabilities

Toshiba is the leader in the digital imaging and business products industry. Our extensive client portfolio includes local, national, and global clients from all industries. Headquartered in Lake Forest, CA, Toshiba America Business Solutions, Inc. delivers imaging products and services that help our customers improve productivity and communicate better, in a secure manner.

Toshiba’s TAA compliant line-up of full-featured color and monochrome MFPs are designed to help customers operate more efficiently while improving workflow. A more powerful multi-core processor, exceptional color quality, customizable tablet-style user interface (UI), Embedded Application Platform and Dual-Scan Document Feeder highlight the product portfolio.

Our line-up of MFPs are extremely user friendly, easy, and convenient to operate and can be used safely and securely. For ease of use and to maintain the same positive user experience, each model performs print, copy, scan and facsimile the same way across the entire product family. The front panel interface is standardized across all MFPs, allowing users once they learn one device to easily use other Toshiba models. This is Toshiba’s philosophy of “Learn Once, Operate Many”, making products that are easy to learn and use, regardless of the model number. Users only have to learn once and they are able to use any standard model Toshiba system.

Toshiba recognizes that security is of great concern for our companies; therefore, we employ innovative methods to protect valuable data. Each Toshiba MFP comes standard with a FIPS 140-2 validated Self-Encrypting Drive (SED) using Toshiba's proprietary Wipe Technology which allows sensitive user data to be securely erased when a system is powered down or when a SED Hard Disk Drive (HDD) is removed. The SED encrypts all data on the HDD using an Advanced Encryption Standard (AES) 256-bit algorithm. Therefore, even if the HDD is stolen and installed in another product and an attempt is made to read data from the HDD, data invalidation works to prevent information leaks. When an MFP is at the end of its lease or removed from company premises, data can be instantly invalidated by the service technician.

Toshiba's Data Overwrite Kit, also standard on Toshiba products, overwrites the HDD from one to five times at the end of each copy, print, scan, or facsimile job or at regular time intervals to prevent storage of private or confidential data. This overwrite process meets the standards established by the U.S. Department of Defense 5220.22M.

Toshiba is also recognized as the service leader in the industry, as evidenced by numerous awards and an outstanding performance record. This is due to the high standards that we require and enforce with our service technicians as well as the training and certification programs we administer to ensure that all service technicians are knowledgeable and have all the necessary resources when dispatched for service.

Toshiba has more than 3,500 service technicians as well as regional experts nationwide to support our customers. Our service infrastructure includes Toshiba Engineers, Advanced Technical Service Specialists, Network Professionals, Solutions Design Experts, and other support personnel to attend to your product and service needs.

Lastly, we’re proud to say that our products are EPEAT (Electronic Product Environmental Assessment Tool) rated, ensuring that our customers are using electronic equipment that meets specific environmental criteria, including design, production, energy use and recycling processes.

Table of Contents - Pricing Toshiba e-STUDIO3525ACG – 35 PPM Color MFP Toshiba e-STUDIO4525ACG – 45 PPM Color MFP Toshiba e-STUDIO5525ACG – 55PPM Color MFP Toshiba e-STUDIO6527ACTG – 65 PPM Color/75 PPM Black/White MFP Toshiba e-STUDIO7516ACTG – 75 PPM Color/85 PPM Black/White MFP Toshiba e-STUDIO3528AG – 35 PPM Monochrome MFP Toshiba e-STUDIO4528AG – 45 PPM Monochrome MFP Toshiba e-STUDIO5528AG – 55 PPM Monochrome MFP Toshiba e-STUDIO8518AG – 85 PPM Monochrome MFP Toshiba e-STUDIO9029AG – 90 PPM Monochrome MFP

Awarded GSA Pricing

Toshiba e-STUDIO3525ACG – 35 PPM Color MFP SIN 333316C and SIN 339940

Product details e-STUDIO3525ACG | Office MFP | Toshiba Business

Bundle Configurations

Part Number Description UOI GSA Price (with IFF) COO

ESTUDIO3525ACG Machine Only - Color Multifunction Printer, 35 PPM Color and Black/White EA $ 5,903.27 SG

ESTUDIO3525ACG1

Bundle 1 - 35 PPM Color Multifunction Printer (110v), Reversing Automatic Document Feeder, Stand, P/N: e- STUDIO3525ACG, MR3033, STAND5015.

EA $6,513.85 SG

ESTUDIO3525ACG2

Bundle 2 - 35 PPM Color Multifunction Printer (110v), Reversing Automatic Document Feeder, Fax Kit, Stand, P/N: e- STUDIO3525ACG, MR3033, GD1370N, STAND5015.

EA $7,026.70 SG

ESTUDIO3525ACG3

Bundle 3 - 35 PPM Color Multifunction Printer (110v), Reversing Automatic Document Feeder, 2K Large Capacity Feeder, Inner Finisher, Fax Kit, P/N: e-STUDIO3525ACG, MR3033, KD1073LT, MJ1048, GD1370N.

EA $7,835.77 SG

ESTUDIO3525ACG4

Bundle 4 - 35 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, 2K Large Capacity Feeder, Inner Finisher, Fax Kit, P/N:

e- STUDIO3525ACG, MR4010, KD1073LT, MJ1048, GD1370N.

EA $8,103.78 SG

ESTUDIO3525ACG5

Bundle 5 - 35 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, 2K Large Capacity Feeder, Stapling Finisher, Bridge Kit for Finisher, Fax Kit, P/N: e- STUDIO3525ACG, MR4010, KD1073LT, MJ1113, KN5005, GD1370N.

EA $8,588.41 SG

ESTUDIO3525ACG6

Bundle 6 - 35 PPM Color Multifunction Printer (110v), Reversing Automatic Document Feeder, 2K Large Capacity Feeder, Stapling Finisher, Bridge Kit for Finisher, Fax Kit, P/N: e- STUDIO3525ACG, MR3033, KD1073LT, MJ1113, KN5005, GD1370N.

EA $8,319.40 SG

ESTUDIO3525ACG7

Bundle 7 - 35 PPM Color Multifunction Printer (110v), Reversing Automatic Document Feeder, Paper Feed Pedestal, Paper Drawer for Pedestal, Inner Finisher, Fax Kit, P/N: e- STUDIO3525ACG, MR3033, KD1072, MY1052, MJ1048, GD1370N.

EA $8,045.34 SG

https://business.toshiba.com/product/e-studio3525acg

ESTUDIO3525ACG8

Bundle 8 - 35 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, Paper Feed Pedestal, Paper Drawer for Pedestal, Inner Finisher, Fax Kit, P/N: e-STUDIO3525ACG, MR4010, KD1072, MY1052, MJ1048, GD1370N.

EA $8,314.36 SG

ESTUDIO3525ACG9

Bundle 9 - 35 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, Paper Feed Pedestal, Paper Drawer for Pedestal, Stapling Finisher, Bridge Kit for Finisher, Fax Kit, P/N: e-

STUDIO3525ACG, MR4010, KD1072, MY1052,

MJ1113, KN5005, GD1370N.

EA $8,798.99 SG

ESTUDIO3525ACG10

Bundle 10 - 35 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, Paper Feed Pedestal, Paper Drawer for Pedestal, Saddle Stitch Finisher, Bridge Kit for Finisher, Fax Kit, P/N: e-

STUDIO3525ACG, MR4010, KD1072, MY1052,

MJ1114, KN5005, GD1370N.

EA $9,362.22 SG

ESTUDIO3525ACG11

Bundle 11 - 35 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, Paper Feed Pedestal, Paper Drawer for Pedestal, Saddle Stitch Finisher, Bridge Kit for Finisher, Hole Punch Unit, Fax Kit, P/N: e- STUDIO3525ACG, MR4010, KD1072, MY1052, MJ1114, KN5005, MJ6107N, GD1370N.

EA $9,626.20 SG

ESTUDIO3525ACG12

Bundle 12 - 35 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, Paper Feed Pedestal, Paper Drawer for Pedestal, Stapling Finisher, Bridge Kit for Finisher, Hole Punch Unit, Fax Kit, P/N: e- STUDIO3525ACG, MR4010, KD1072, MY1052, MJ1113, KN5005, MJ6107N, GD1370N.

EA $9,062.97 SG

Toner and Accessories

Part Number Description UOI GSA Price

(with IFF) COO

TFC425UC ESTUDIO3025ACG/3525ACG/4525ACG/5525ACG

Cyan Toner Cartridge, 38,000 Page Yield EA $ 265.99 US

TFC425UM ESTUDIO3025ACG/3525ACG/4525ACG/5525ACG

Magenta Toner Cartridge, 39,8000 Page Yield EA $ 265.99 US

TFC425UY ESTUDIO3025ACG/3525ACG/4525ACG/5525ACG

Yellow Toner Cartridge, 38,000 Page Yield EA $ 265.99 US

TFC425UK ESTUDIO3025ACG/3525ACG/4525ACG/5525ACG

Black Toner Cartridge, 38,000 Page Yield EA $ 105.79 US

SIN 532420LC

Term Rate 24 Months 0.04976 36 Months 0.03145 48 Months 0.02536 60 Months 0.02102

SIN 532420LTOP

24 Months 0.05310 36 Months 0.03473 48 Months 0.02728 60 Months 0.02298

SIN 811212SA

Pages Cost Per Page Color $0.0504 Monochrome $0.0091

Toshiba e-STUDIO4525ACG – 45 PPM Color MFP SIN 333316C and SIN 339940 e-STUDIO4525ACG | Office MFP | Toshiba Business

ESTUDIO4525ACG Machine Only - Color Multifunction Printer, 45 PPM Color and Black/White EA $7,958.69 SG

ESTUDIO4525ACG1

Bundle 1 - 45 PPM Color Multifunction Printer (110v), Reversing Automatic Document Feeder, Stand, P/N: e- STUDIO4525ACG, MR3033, STAND5015.

EA $8,569.27 SG

ESTUDIO4525ACG2

Bundle 2 - 45 PPM Color Multifunction Printer (110v), Reversing Automatic Document Feeder, Fax Kit, Stand, P/N: e- STUDIO4525ACG, MR3033, GD1370N, STAND5015.

EA $9,082.12 SG

ESTUDIO4525ACG3

Bundle 3 - 45 PPM Color Multifunction Printer (110v), Reversing Automatic Document Feeder, 2K Large Capacity Feeder, Inner Finisher, Fax Kit, P/N:

e-STUDIO4525ACG, MR3033, KD1073LT, MJ1048, GD1370N.

EA $9,891.18 SG

ESTUDIO4525ACG4

Bundle 4 - 45 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, 2K Large Capacity Feeder, Inner Finisher, Fax Kit, P/N:

e- STUDIO4525ACG, MR4010, KD1073LT, MJ1048, GD1370N.

EA $10,159.19 SG

ESTUDIO4525ACG5

Bundle 5 - 45 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, 2K Large Capacity Feeder, Stapling Finisher, Bridge Kit for Finisher, Fax Kit, P/N: e- STUDIO4525ACG, MR4010, KD1073LT, MJ1113, KN5005, GD1370N.

EA $10,643.83 SG

ESTUDIO4525ACG6

Bundle 6 - 45 PPM Color Multifunction Printer (110v), Reversing Automatic Document Feeder, 2K Large Capacity Feeder, Stapling Finisher, Bridge Kit for Finisher, Fax Kit, P/N: e- STUDIO4525ACG, MR3033, KD1073LT, MJ1113, KN5005, GD1370N.

EA $10,375.82 SG

https://business.toshiba.com/product/e-studio4525acg

ESTUDIO4525ACG7

Bundle 7 - 45 PPM Color Multifunction Printer (110v), Reversing Automatic Document Feeder, Paper Feed Pedestal, Paper Drawer for Pedestal, Inner Finisher, Fax Kit, P/N: e- STUDIO4525ACG, MR3033, KD1072, MY1052, MJ1048, GD1370N.

EA $10,100.76 SG

ESTUDIO4525ACG8

Bundle 8 - 45 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, Paper Feed Pedestal, Paper Drawer for Pedestal, Inner Finisher, Fax Kit, P/N:

e-STUDIO4525ACG, MR4010, KD1072, MY1052, MJ1048, GD1370N.

EA $10,369.77 SG

ESTUDIO4525ACG9

Bundle 9 - 45 PPM Color Multifunction Printer (110v), Dual Scan Document Feeder, Paper Feed Pedestal, Paper Drawer for Pedestal, Stapling Finisher, Bridge Kit for Finisher, Fax Kit, P/N: e-STUDIO4525ACG, MR4010, KD1072, MY1052, MJ1113, KN5005, GD1370N.

EA $10,854.41 SG

ESTU…