10_RFQ_Standing_Quote_(2)_(3).pdf

GSA Northeast and Caribbean Region

General Services Administration Northeast & Caribbean Supply and Acquisition Center Solicitation Number: : 47QSEA-19-Q-0310

CP-FSS-3 NOTICE REQUESTS FOR EXPLANATION OR INFORMATION

Oral or written requests for information regarding this solicitation should be directed to

GENERAL SERVICE ADMINISTRATION

LaTanya Harrison David Kosiorek Contracting Officer Contracting Officer General Services Administration General Services Administration Northeast & Caribbean Supply Northeast & Caribbean Supply and Acquisition Center and Acquisition Center Phone: 212-264-2679 Phone: 212-264-0209 Email: latanya.harrison@gsa.gov Email: david.kosiorek@gsa.gov

IMPORTANT: DO NOT ADDRESS QUOTES, MODIFICATIONS OR WITHDRAWALS TO

THE ABOVE ADDRESS. THE ADDRESS DESIGNATED FOR RECEIPT OF QUOTES IS

CONTAINED ELSEWHERE IN THIS SOLICITATION.

DAVID KOSIOREK

Digitally signed by DAVID

KOSIOREK

Date: 2019.09.27 14:38:14 -04'00'

1. Introduction: This document is a Request for Quotation (RFQ) in order to award a Standing Price Quote (SQ) against : 47QSEA-19-Q-0310 in accordance with FAR Subpart 12. Please submit quotes via FedBizOpps.gov. Terms and conditions of this Standing Price Quote have been specified within the terms and conditions of this document.

Attachments to this solicitation are:

• Government’s Item Purchase Descriptions (IPDs)

• Attachment A: MIL-STD-129R and FED-STD 123H

• Attachment B: FEDERAL ACQUISTION SERVICE (FAS) DISTRIBUTION

OPERATIONS VENDOR ADVISORY SERVICE THE SHIPPING LABEL FOR

GLOBAL SUPPLY ORDERS

• Attachment C: EDI Vendor Portal contract requirements.

Facsimile is not an acceptable method of receiving orders. Prior to fulfilling orders, vendors will need to have access to either Vendor Portal or EDI. To facilitate the transition to EDI or Vendor Portal, the government will allow vendors to choose either Vendor Portal or EDI for conducting business transactions with GSA. (Please see Attachment C entitled EDI Vendor Portal Contract Requirements). Please review all documents herein. Updated requirements for Wood Packaging Materials can be found herein.

The government anticipates an award of a Firm-Fixed price Standing Quote from this solicitation awarded on an ALL OR NONE basis. Quotes will be evaluated on a criteria of lowest price technically acceptable (LPTA). Pricing is FOB Destination for destinations throughout the United States. The awardee will receive various notices to deliver throughout the year as supplies are needed for direct delivery to GSA customers within the Continental United States (CONUS) and outside the Continental United States (OCONUS). All annual requirements being requested are considered estimates and are not guaranteed. Most of the OCONUS orders are going to stateside consolidation point addresses and are FOB Destination. Please quote a price for CONUS FOB Destination.

1.1. Minimum order value: [0.00] and the Maximum order value: [$249,999.00]

1.2. The commodities being procured are PLOTTING SHEETS. Forecasted quantities are not guaranteed and are based off of the purchase order history.

_______________________________Begin Regulation_______________________________

52.219-1 Small Business Program Representations.

The North American Industry Classification System (NAICS) code for this acquisition is–

________ 424120.

The small business size standard is _______ [insert size standard].

The small business size standard for a concern which submits a quote in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

A-FSS-31 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (OCT 1988)

The clause entitled "Notice of Total Small Business Set-Aside," applies to the following items in this solicitation: 7530-00-656-0811, 7530-00-656-0812 and 7530-00-656-0813.

2. Period of Performance:

2.1 The period of performance of this SQ is for a one year base period from the date of award.

The SQ will have a one year p e r i o d o f p e r f o r m a n c e .

7530-00-656-0811 UI: DZ

PLOTTING SHEET

DESCRIPTION

ITEM NAME PLOTTING SHEET

OVERALL WIDTH 22.50 INCHES

OVERALL LENGTH 30.00 INCHES

OVERALL THICKNESS 0.004 INCH

UNIT DESIGN FORM POLYESTER FILM

METER GRID PATTERN 1,000 METERS

METER GRID LINE COLOR BLACK

OVERALL MATERIAL PLASTIC, POLYESTER

MATERIAL TRANSPARENCY CLEAR (EXCEPT FOR GRID SCALE)

SCALE RATIO 1 TO 25,000

SPECIAL FEATURE ONE SIDE IS CLEAR; THE REVERSE SIDE HAS

A LINE GRID

PACKAGING/PACKING

PACKAGING/PACKING: Each item shall be packaged in accordance with normal commercial practice and packed to assure acceptance by common carrier and to provide product protection against loss or damage during multiple shipments, handling and storage. The shipping container shall be in compliance with the National Motor Freight Classification and the Uniform Freight Classification, and shall not be more than 51 pounds in weight.

For additional references, see below link:

https://vsc.gsa.gov/Marking_Labeling_Packaging/

MARKING

For civilian destinations - In accordance with FED-STD-123H, dated August 8, 2007. For military destinations - In accordance with MIL-STD-129R, dated February 18, 2014. Bar code marking shall be included for both civilian and military destinations.

For additional references, see below link:

FED-STD-123H

https://vsc.gsa.gov/administration/files/FEDSTD123H.pdf

MIL-STD-129R

http://www.dla.mil/Portals/104/Documents/LandAndMaritime/V/VS/Packaging/L M_MILSTD129R_151007.pdf

PALLETIZATION

PALLETIZATION & PREPARATION FOR DELIVERY: The item(s) shall be packaged and packed to afford adequate protection against physical damage during shipment from the supplier to the first receiving activity. The pack shall comply with the rules and regulations applicable to the mode of transportation. The package shall be the same as that normally provided by the supplier. If pallet or skid is used for shipping, it shall be made in accordance with normal industry standards.

In the event a wooden pallet or skid is used for shipping, the following notice shall apply:

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, Guidelines for Regulating Wood Packaging Material in International Trade . Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Clause D-FSS-468 requires non-manufactured wood pallets and other non-manufactured wood packaging material used in shipments destined to IPPC compliant countries require the appropriate wood treatment. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

PCM

THE GENERAL SERVICES ADMINISTRATION POLICY IS TO SEEK THE

HIGHEST PERCENTAGE OF RECOVERED MATERIAL, INCLUDING POST

CONSUMER RECOVERED MATERIAL, WHICH IS COMMERCIALLY

AVAILABLE. PROCUREMENT PREFERENCE WILL BE GIVEN TO ITEMS

WITH THE HIGHEST POST CONSUMER MATERIAL CONTENT WITHIN

REASONABLE COST.

Regulatory Requirements: The offerer/contractor is encouraged to use recovered materials to the maximum extent practicable in accordance with paragraph 23.403 of the Federal Acquisition Regulations (FAR).

The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract.

QUALITY ASSURANCE

PRODUCT CONFORMANCE. The product provided shall meet the salient characteristics of this commercial item description. The quality of the product sold to the government shall be equal to or better than the quality of the product sold by the manufacturer in the commercial market. The government reserves the right to require proof of such conformance.

WORKMANSHIP: The material shall be uniformly fabricated in accordance with good commercial practice, and free from cracks, cuts, holes, chafed spots, or other defects which impair its usefulness. The material shall be free from dirt, contamination, mold release compounds, or other foreign matter.

7530-00-656-0812 UI: DZ

DESCRIPTION

ITEM NAME PLOTTING SHEET

OVERALL WIDTH 35.00 INCHES

OVERALL LENGTH 47.00 INCHES

OVERALL THICKNESS 0.004 INCH

UNIT DESIGN FORM POLYESTER FILM

METER GRID PATTERN 1,000 METERS

METER GRID LINE COLOR BLACK

OVERALL MATERIAL DOUBLE MATTE POLYESTER

MATERIAL TRANSPARENCY CLEAR

SCALE RATIO 1 TO 25,000

SPECIAL FEATURE ONE SIDE IS CLEAR; THE REVERSE SIDE HAS

A LINE GRID

commercial practice and packed to assure acceptance by common carrier and to provide product protection against loss or damage during multiple shipments, handling and storage. The shipping container shall be in compliance with the National Motor Freight Classification and the Uniform Freight Classification, and shall not be more than 51 pounds in weight.

For additional references, see below link:

https://vsc.gsa.gov/Marking_Labeling_Packaging/

MARKING

For civilian destinations - In accordance with FED-STD-123H, dated August 8, 2007. For military destinations - In accordance with MIL-STD-129R, dated February 18, 2014. Bar code marking shall be included for both civilian and military destinations.

For additional references, see below link:

FED-STD-123H

https://vsc.gsa.gov/administration/files/FEDSTD123H.pdf

MIL-STD-129R

packaged and packed to afford adequate protection against physical damage during shipment from the supplier to the first receiving activity. The pack shall comply with the rules and regulations applicable to the mode of transportation. The package shall be the same as that normally provided by the supplier. If pallet or skid is used for shipping, it shall be made in accordance with normal industry standards.

In the event a wooden pallet or skid is used for shipping, the following notice shall apply:

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, Guidelines for Regulating Wood Packaging Material in International Trade . Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Clause D-FSS-468 requires non-manufactured wood pallets and other non-manufactured wood packaging material used in shipments destined to IPPC compliant countries require the appropriate wood treatment. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

PCM

THE GENERAL SERVICES ADMINISTRATION POLICY IS TO SEEK THE

HIGHEST PERCENTAGE OF RECOVERED MATERIAL, INCLUDING POST

CONSUMER RECOVERED MATERIAL, WHICH IS COMMERCIALLY

AVAILABLE. PROCUREMENT PREFERENCE WILL BE GIVEN TO ITEMS

WITH THE HIGHEST POST CONSUMER MATERIAL CONTENT WITHIN

REASONABLE COST.

Regulatory Requirements: The offerer/contractor is encouraged to use recovered materials to the maximum extent practicable in accordance with paragraph 23.403 of the Federal Acquisition Regulations (FAR).

The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract.

QUALITY ASSURANCE

PRODUCT CONFORMANCE. The product provided shall meet the salient characteristics of this commercial item description. The quality of the product sold to the government shall be equal to or better than the quality of the product sold by

7530-00-656-0813 UI: DZ

DESCRIPTION

ITEM NAME PLOTTING SHEET

OVERALL WIDTH 30.00 INCHES

OVERALL LENGTH 41.50 INCHES

OVERALL THICKNESS 0.004 INCH

UNIT DESIGN FORM POLYESTER FILM

MATERIAL PLASTIC, POLYESTER

MATERIAL TRANSPARENCY CLEAR

METER GRID PATTERN 1,000 METERS

METER GRID LINE COLOR BLACK OVERALL

SCALE RATIO 1 TO 25,000

SPECIAL FEATURE ONE SIDE IS CLEAR AND THE REVERSE

SIDE HAS THE LINE GRID; 1000 METER

BLACK LINE GRID, SCALE 1 TO 25,000

commercial practice and packed to assure acceptance by common carrier and to provide product protection against loss or damage during multiple shipments, handling and storage. The shipping container shall be in compliance with the National Motor Freight Classification and the Uniform Freight Classification, and shall not be more than 51 pounds in weight.

For additional references, see below link:

https://vsc.gsa.gov/Marking_Labeling_Packaging/

MARKING

For civilian destinations - In accordance with FED-STD-123H, dated August 8, 2007. For military destinations - In accordance with MIL-STD-129R, dated February 18, 2014. Bar code marking shall be included for both civilian and military destinations.

For additional references, see below link:

FED-STD-123H

https://vsc.gsa.gov/administration/files/FEDSTD123H.pdf

MIL-STD-129R

packaged and packed to afford adequate protection against physical damage during shipment from the supplier to the first receiving activity. The pack shall comply with the rules and regulations applicable to the mode of transportation. The package shall be the same as that normally provided by the supplier. If pallet or skid is used for shipping, it shall be made in accordance with normal industry standards.

In the event a wooden pallet or skid is used for shipping, the following notice shall apply:

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, Guidelines for Regulating Wood Packaging Material in International Trade . Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Clause D-FSS-468 requires non-manufactured wood pallets and other non-manufactured wood packaging material used in shipments destined to IPPC compliant countries require the appropriate wood treatment. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

PCM

THE GENERAL SERVICES ADMINISTRATION POLICY IS TO SEEK THE

HIGHEST PERCENTAGE OF RECOVERED MATERIAL, INCLUDING POST

CONSUMER RECOVERED MATERIAL, WHICH IS COMMERCIALLY

AVAILABLE. PROCUREMENT PREFERENCE WILL BE GIVEN TO ITEMS

WITH THE HIGHEST POST CONSUMER MATERIAL CONTENT WITHIN

REASONABLE COST.

Regulatory Requirements: The offerer/contractor is encouraged to use recovered materials to the maximum extent practicable in accordance with paragraph 23.403 of the Federal Acquisition Regulations (FAR).

The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract.

QUALITY ASSURANCE

PRODUCT CONFORMANCE. The product provided shall meet the salient characteristics of this commercial item description. The quality of the product sold to the government shall be equal to or better than the quality of the product sold by

_______________________________Begin Regulation_______________________________

MARKING 552.211-73

(a) General requirements. Interior packages, if any, and exterior shipping containers shall be marked as specified elsewhere in the contract. Additional marking Requirements may be specified on purchase orders issued under the contract. If not otherwise specified, interior packages and exterior shipping containers shall be marked in accordance with the following standards.

(1) Deliveries to civilian activities. Supplies shall be marked in accordance with Federal

Standard 123, edition in effect on the date of issuance of the solicitation.

(2) Deliveries to military activities. Supplies shall be marked in accordance with Military Standard 129, edition in effect on the date of issuance of the solicitation.

(b) Improperly marked material. When Government inspection and acceptance are at destination, and delivered supplies are not marked in accordance with contract requirements, the Government has the right, without prior notice to the Contractor to perform the required marking, by contract or otherwise, and charge the Contractor, therefore at the rate specified elsewhere in this contract. This right is not exclusive, and is in addition to other rights or remedies provided for in this contract.

552.211-75 Preservation, Packaging and Packing

Unless otherwise specified, all items shall be preserved, packaged, and packed in accordance with normal commercial practices, as defined in the applicable commodity specification. Packaging and packing shall comply with the requirements of the Uniform Freight Classification and the National Motor Freight Classification (issue in effect at time of shipment) and each shipping container of each item in a shipment shall be of uniform size and content, except for residual quantities. Where special or unusual packing is specified in an order, but not specifically provided for by the contract, such packing details must be the subject of an agreement independently arrived at between the ordering agency and the Contractor. (End of Clause)

552.211-89 Non-Manufactured Wood Packaging Material for Export

Non-Manufactured Wood Packaging Material for Export (Jul 2016)

(a) Definitions:

IPPC Country: Countries of the European Union (EU) or any other country endorsing the International Plant Protection Convention (IPPC) “Guidelines for Regulating Wood Packaging Material in International Trade,” approved March 15, 2002. A listing of countries participating in the IPPC is found at http://www.aphis.usda.gov/import_export/plants/plant_exports/wpm/country/index.shtml.

Non-manufactured wood, is also called solid wood and defined as wood packing other than that comprised wholly of wood-based products such as plywood, particle board, oriented strand board, veneer, wood wool, and similar materials, which has been created using glue, heat and pressure or a combination thereof.

Packaged material, and solid wood packing material (SWPM), for purposes of this clause, is defined as each separate and distinct material that by itself or in combination with other materials forms the container providing a means of protecting and handling a product.

This includes, but is not limited to, pallets, dunnage, crating, packing blocks, drums, load boards, pallet collars, and skids.

(b) Non-manufactured wood pallets and other non-manufactured wood packaging material used to pack items for delivery to or through IPPC countries must be marked and properly treated in accordance with IPPC guidelines.

(c) This requirement applies whether the shipment is direct to the end user or through a Government designated consolidation point. Packaging that does not conform to IPPC guidelines will be refused entry, destroyed or treated prior to entry.

(d) For Department of Defense distribution facilities or freight consolidation points, all non-manufactured wood pallets or packaging material with a probability of entering countries endorsing the IPPC Guidelines must be treated and marked in accordance with DLAD 47.305-1 (available at http://farsite.hill.af.mil/archive/Dlad/Rev5/PART47.htm), and MIL-STD-2073-1, Standard Practice for Military Packaging (and any future revision).

(e) Pallets and packing material shipped to FAS distribution facilities designated for possible delivery to the countries endorsing the IPPC Guidelines will comply with DLAD 47.305- 1, and MIL-STD-2073-1.

(f) Delays in delivery caused by non-complying pallets or wood package material will not be considered as beyond the control of the Contractor. Any applicable Government expense incurred as a result of the Contractor’s failure to provide appropriate pallets or package material shall be reimbursed by the Contractor. Expenses may include the applicable cost for repackaging, handling and return shipping, or the destruction of solid wood packaging material.

(End of clause)

Please see Attachment D for Supplemental Clarification Sheet for Pertaining To Packaging/Packing, Marking/Labeling, and Other Requirements

3. Evaluation Factors:

Following solicitation on FBO.gov, this RFQ will be awarded to the lowest price technically acceptable quote. Technical specifications include compliance with IPD and delivery terms (including marking requirements) outlined in this solicitation and ability to onboard into EDI or Vendor Portal upon award. All awarded part numbers will be reviewed by the Northeast & Caribbean Supply and Acquisition Center’s Technical Services Branch prior to award to ensure that proposed items are TAA compliant and matches the IPDs. See attachments for IPDs/ NSNs included in this RFQ.

A responsibility determination will also be made for the proposed awardee prior to award. The determination included a review of FAPIIS, EPLS, SAM, GSA report cards and a review of the proposed awardee’s past performance.

3.1 Price Evaluation

Upon receipt of all quotes, the government will sort the quotes based on lowest price and award will be made to the LPTA vendor.

In consideration for the opportunity afforded a successful vendor, Northeast & Caribbean Supply and Acquisition Center requests vendors to further reduce their commercial prices for this SQ. The prices quoted to the Government shall be lower than those charged to commercial customers for comparable quantities under similar terms and conditions, in additions to any discounts for prompt payment. Northeast & Caribbean Supply and Acquisition Center will not award this STANDING PRICE QUOTE to any vendor that quotes prices on any of these NSNs that exceed the vendor’s current commercial pricing.

The Government requests that vendors propose a single discount from their commercial contract. A single discount may be applied for all CONUS and OCONUS. Please note that the government reserves the right to enter into negotiations and seek additional discounts.

Adequate price competition is anticipated in response to this RFQ. Non-certified cost and/or pricing data may be requested for this evaluation but is not required. In the event that there is only one quote received, other than cost and pricing data may be requested.

3.2 Technical Evaluation

The following rating criteria will be considered to determine technical capability:

• The vendor’s proposed products will be reviewed by the Northeast & Caribbean Supply and Acquisition Center’s Technical Services Branch to verify that they meet all requirements of the Government’s IPD.

3.3 Delivery

• Delivery is required within 7 business days ARO (After receipt of Order) for GSA customers within the continental United States (CONUS) and to GSA CONUS consolidation points for customer outside of the continental United States (OCONUS).

Continental United States (CONUS):

• Delivery time required is within 30 business days ARO.

• Outside Continental United States (OCONUS): Delivery time required is within 30 business days after ARO to GSA (CONUS) consolidation points for customer outside of the continental United States (OCONUS).

• Overseas Shipments& Export Consideration (OCONUS):

Orders for overseas activities will be mailed to an APO/FPO address or shipped to a designated state-side location identified on the notices to deliver. Items ordered by Government customers from overseas locations are often routed through military freight processing centers and transportation channels. Special procedures relate to the recognition, packing, labeling, marking, and routing of such shipments. The vendor will be expected to book shipments in DOD’s air clearance and surface manifesting systems (GSA will arrange training as necessary). Personnel performing these tasks must undergo a National Agency Check and Inquiries (NACI) investigation.

Until necessary training can be provided, GSA intends that initially all undeliverable orders for overseas shipment will be routed through a GSA Distribution Center for export marking, packaging and shipment to a military freight processing center. This will be “phased out” once the vendor is able to export directly into the once training and adequate transition time has been provided. Vendors shall ship directly to an overseas address if a Government customer has a World Wide Express account number. For export orders over 800 cubic feet or 10,000 pounds the vendor will contact the designated GSA POC to be identified after award to arrange seavan booking. Packaging for shipments to overseas locations (i.e. where final consignee is OCONUS) must be suitable for export shipping without requiring additional preservation, or packing/packaging.

All OCONUS shipments that require use of Wood Packaging Materials must meet requirements of International Standards for Phytosanitary Measures (ISPM) 15, "Guidelines for Regulating Wood Packaging Materials in International Trade."

______________________________Begin Regulation______________________________

FAR 52.252-1 Solicitation Provision Incorporated by Reference

FAR 52.212-1 Instructions to Offerors- Commercial Items FAR 52.212-2 Evaluation-Commercial Items.

FAR 52.212-3 Offerors Representations and

FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.204-7 System for Award Management FAR 52.233-2 Service of Protest

Addendum: FAR 52.212-1 Instructions to Offerors-Commercial Items

The clause 52.212-1 Instructions to Offerors-Commercial Items is tailored in paragraph (b), to replace the entries showing “SF-1449” references with [vendor quote submittal sheet] and paragraph (h) “Multiple Awards” is replaced with Single Award Agreement.

FAR 52.252-2 Clauses Incorporated by Reference

FAR/GSAM Clause Title

GSAM 552.211-73 Marking GSAM 552.232-78 Payment Information GSAM 552.211-77 Packing List (1996) GSAM 552.211-75 Preservation, Packaging and Packing GSAM 552.232-78 Payment Information FAR 52.204-6 System for Award FAR 52.247-34 FOB Destination FAR 52.203-5 Covenant Against Contingent Fees FAR 52.203-17 Contractor Whistleblower Rights and Requirements

FAR 52.204-13 System for Award Management Maintenance FAR 52.204-19 Incorporation by Reference of Representations and

FAR 52.222-20 Contracts for Materials, Supplies, Articles, and

FAR 52.233-3 Protest After Award FAR 52.212-4 Contract Terms and Conditions - Commercial Items GSAM 552.211-89 Manufactured Wood Packaging Material for Export

Please see Attachment

______________________________BeginRegulation_____________________________

GSAM 552.242-70 (Feb. 2009) Status Reports of Orders and Shipments

The Contractor shall furnish to the Procuring Contracting Officer (PCO) a report covering orders received and shipments made during each calendar month of contract performance. The information required by the Government shall be reported on GSA Form 1678, Status Report of Orders and Shipments, in accordance with instructions on the form. The information required by the GSA Form 1678 may also be submitted in an automated printout form if authorized by the PCO. Alternatively, the required information may be reported by electronic data interchange using ANSI standards. For further information, contact GSA’S Region 2 Global Supply Center, Acquisition Division (QSDJAA) or the points of contact listed in section 1.1. Reports shall be forwarded to the PCO no later than the seventh workday of the succeeding month.

A copy of GSA Form 1678 will be forwarded to the Contractor with the contract. Additional copies of the form, if needed, may be reproduced by the Contractor.

4. Charges for Marking and Labelling

If vendors are noncompliant with clause 552..211-73 Marking; and all other contract clauses addressing marking, labeling, and packaging the contractor maybe charged for incorrect packaging or marking.

If supplies shipped are not packaged, packed, and marked in accordance with contract requirements, the Government has the right, without prior notice to the Contractor, to perform the required repackaging/repacking/ remarking, by contract or otherwise, and charge the Contractor therefore at the following rates:

First Hour -$150.00 Each Additional Hour -$70.00

A minimum of 2 hours is required for each incident, making the minimum charge for re-marking is $220.00

The Contractor may also be charged for material costs, if incurred. This right is not exclusive, and is in addition to other rights or remedies provided for in this contract. The rate in the above clause shall be determined and may be periodically updated by the Commissioner, Federal Acquisition Service, or a designee. Charges, shall be applicable to the following:

o Vendor non-compliance with 552.211-73or for any vendor actions leading to non-• compliance with proper "Marking and Labeling.

o Repeated or continual frustrated freight of the vendor shipments. Once a vendor has been notified, if frustrated freight continues to occur, a minimum of $220 per instance shall apply. The Government reserves the right to increase this amount at any time in the future with 30 days' notice.'' o For more information on frustrated freight and how to avoid it, see Attachment

C- Cheat Sheet: Tips to Avoid Frustrated Freight

NOTE: For instructions/assistance with proper Packaging, Labeling, and Marking, please visit httpS://VSC.GSA.gov/MarkingLabelingPackaging/ or see Attachment B, below.

4.1 The successful quoter(s) will be provided with a guide to avoiding

Frustrated Freight and Standard Operating Procedures for the Vendor Supplier Network after award.

4.2 The successful quoter(s) will be required to provide examples of proper labels to the contracting officer before being approved to begin shipping.

5. Ordering Procedures

Orders will be sent through Electronic Data Interchange (EDI) or Vendor Portal. Facsimile is not an acceptable method of receiving orders. If the successful awardee(s) is not currently receiving orders via EDI or Vendor Portal, the awardee will need to be on boarded into either of the aforementioned systems prior to receiving orders. Please refer to the attachment entitled Attachment C for Instructions on EDI and Vendor Portal for more information on EDI Vendor Portal requirements.

5.1 Order Status and Delivery

• GSA must have an established integrated process to enhance customer service, measure performance, and have visibility across supply chain activities. Vendor must provide proof of delivery, order tracking information and delivery confirmation status (shipping, tracking and returns) for multiple carriers via secure internet environment (HTML, XML). This w o u l d includes seamless access to shipping functionality, from the time of order entry to time of delivery with integration into EDI. At a minimum, this must include translation of event data from shippers, event monitoring (with expected and actual transit times), and alert notification.

5.2 Order Items and Pricing

• The fixed prices are not subject to modification during the first 12 months of this

STANDING PRICE QUOTE resulting from this RFQ.

• The discount pricing relationship between commercial prices and current Direct Delivery STANDING PRICE QUOTE prices at the time of establishment shall remain the same throughout the life of the STANDING PRICE QUOTE.

6. Export Procedures:

6.1 Shipments to GSA DOD overseas customers are shipped using the Defense Transportation System (DTS). Shipments to federal civilian agencies are shipped via the GBL (Government Bill of Lading) method.

6.2 Shipments must be marked in accordance with FED-STD 123H for civilian agencies and MIL- STD 129R for military and Department of Defense Agencies as per GSAM 552.211-

73. . Marking requirements can be found at: https://vsc.gsa.gov/Marking Labeling Packaging

6.3 See Attachment B below for additional Marking, Labeling and Packaging Requirements for GSA/ FAS Export Shipments.

6.4 Routing Instructions:

Vendor will comply with routing instructions contained in item 10. SHIP TO/REQUIRED MARKING of the GSA notices to deliver, GSA Form 3186, or EDI/XML. When directed, vendors must register with the GSA VANS (Value Added Network System program management office for electronic transmission of notices to deliver information from GSA to the vendor and for vendor transmission of requests for shipping instructions to a GSA regional transportation office. The appropriate GSA transportation office will determine the method and mode of shipment. Vendors will comply with the instructions from the GSA regional transportation office. Vendors are subject to payment of any charges or penalties over what would have been charged had the vendor followed the instructions from the GSA regional transportation office.

General Routing Determination:

A Container-Load (CL) shipment is defined as a shipment that is 800 cft in volume or greater and/or 10,000 lbs or greater in weight, or any shipment which will occupy at least half of a standard 20’ dry seavan, when the volume and weight of the container contents are evenly distributed over the floor of the container (for export purposes a seavan is referred to as a “container”).

DoD DTS export shipments to DoD consignees:

Shipping instructions for surface export LCL (Less-than container-Load) shipments will be provided in block 10 of the GSA notice to deliver. Routing information for export air and export Container Load (CL) shipments, and shipments consigned to US Navy vessels, will be provided by a GSA regional transportation office. Vendors will be directed to move LCL surface (water) shipments to a DOD containerization and consolidation point (CCP). The GSA regional transportation office will obtain instructions from the Navy for LCL shipments to Navy vessels, and pass these on to the vendor.

Civilian agency export shipments:

Civilian agency export CL and LCL shipments will be routed and shipped via the

GBL method.

6.2 Vendor Shipping Responsibilities:

Vendors will not ship a CL shipment to a depot. CL shipments shipped to a depot will be refused and diverted to a temporary safe haven or will be booked directly to a vessel and will be delivered to a water port. Vendors shipping CL shipments to depots in violation of this rule will be responsible for reshipment charges or any charges over what it would have taken to ship the shipment had the GSA regional office routed the shipment.

6.3 FOB Destination shipments:

FOB Destination CL shipments will be booked directly to a vessel and will be routed to a

CONUS (Continental United States) seaport port or, in the case of shipments to Canada and areas south of CONUS, to the point at or near the border at which the shipment will exit the CONUS. In the case of Navy shipments to vessels the vendor will be directed to deliver CL or LCL shipments to a designated receipt point.

6.4 Source Loading and/or Container Stuffing:

Container stuffing is the loading or placing of items into a seavan for export shipment. Source loading is the stuffing of a container at a vendor’s inland facility. Source loading minimizes the exposure of a shipment to damage through second handling. Source loading maintains vendor liability for damages/shortage to the container contents provided there is no external evidence of damage to the container, the seal is unbroken, or there is a damage report from a carrier that handled the container. Source loading is the express policy of GSA. Transportation and related FOB Destination charges are the vendor’s responsibility and vendors are responsible for all charges to port in gate (delivery of and transit through the port gate to ocean carriers’ port terminals). Transportation and related charges after port in gate are the responsibility of the overseas customer. Source loading provides stuffing of containers at vendors’ facilities at vendors’ expense and eliminates unnecessary costs to the customer consignee. Stuffing charges are not to be passed on to the customer unless the vendor can prove that a monetary benefit will accrue to the government/customer.

6.5 Rollovers and Advances:

GSA CL surface export shipments are booked directly to a vessel. Booking is the reservation of container space aboard a vessel. A Rollover (“roll) is the rebooking of a shipment from a vessel to which booked to an earlier vessel sailing. Vendor is responsible for notifying the GSA regional transportation office NLT 48 hours prior to the vessel cutoff date of any requirement to advance or roll a booking. Vendors are subject to $250.00 in liquidated damages for failing to notify the GSA regional transportation office of a need to advance or roll a shipment within 24 hours of the vessel/gate cutoff.

6.6 Shipping and customs documents:

Upon booking the GSA regional transportation office will furnish the vendor shipping and customs documents. Vendor will comply with instructions contained therein.

6.7 Special instructions for CENTCOM consigned containers:

Seavan(s) consigned to the Central Command (CENTCOM) area of operations (Afghanistan, Kuwait, Iraq, Qatar, etc.) are required to be fitted with a Radio Frequency Identification (RFID) tag and 72” cable seals and 1/4” bolt seals. Cable and bolt seals must be provided by the vendor, however RFID tags will be provided by GSA. It is imperative that as the container(s) is/are loaded (or as soon as possible thereafter) required information in the SHIPPING INSTRUCTIONS (DRAFT) is provided to the GSA regional transportation office. Once the GSA regional transportation office receives the required information they will prepare Radio Frequency Identification (RFID) tag(s), custom forms, and the final Sis, (Shipping Instructions) for each container. These will be FedEx to vendors before noon next day delivery. Each tag and its documents are unique to that one container, and may not be switched or substituted. Seavan(s) must remain overnight until the RFID tag(s), etc., arrive, therefore when the transportation company calls to deliver the sea van, vendors must alert them that the seavans will be a “Drop & Pick”.

6.8 Packing, Marking, Labeling and Documentation:

6.8.1 Packing: Packing shall be in accordance with commercial packing requirements.

6.8.2 Packaging:

Packaging shall be in accordance with the latest edition of ASTM D 3951-98, “Standard Practice for Commercial Packaging” available at www.ASTM.org.

Wood Packaging Materials (WPM). WPM means wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage,crates, frame and cleats. The definition excludes materials that have undergone a manufacturing process, such as corrugatedfiberboard, plywood, particleboard, veneer, and oriented strand board (OSD).

· All OCONUS shipments that require use of WPM must meet requirements of International Standards for Phytosanitary Measures (ISPM) 15, "Guidelines for Regulating Wood Packaging Materials in International Trade."

· All WPM shall include certification/quality markings in accordance with the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block ondiagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp.

Please note – Below is updated palletization information pertaining to direct delivery shipments. This supersedes palletization information noted in Item Purchase Descriptions in zip files.

PALLETIZATION & PREPARATION FOR DELIVERY: The item(s) shall be packaged and packed to afford adequate protection against physical damage during shipment from the supplier to the first receiving activity. The pack shall comply with the rules and regulations applicable to the mode of transportation. The package shall be the same as that normally provided by the supplier. If pallet or skid is used for shipping, it shall be made in accordance with normal industry standards. In the event a wooden pallet or skid is used for shipping, the following notice shall apply:

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, Guidelines for Regulating Wood Packaging Material in International Trade . Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/.

Clause D-FSS-468 requires non- manufactured wood pallets and other non-manufactured wood packaging material used in shipments destined to IPPC compliant countries require the appropriate wood treatment. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter

PROCLTR 02-17.

6.8.3 Marking/Labeling:

• All unit, intermediate, transport packages and unit loads shall be marked for delivery to Civilian Agencies in accordance with commercial standards. (See attachment A. for a list of data elements required.) An example of a commercial shipping label is included in attachment X.

• All unit, intermediate, transport packages and unit loads shall be marked and labeled for delivery into a GSA distribution facility in accordance with FEDSTD- 123.

• All unit, intermediate, transport packages and unit loads shall be marked and labeled for delivery to military activities, including all orders destined for OCONUS, in accordance with the latest version of MIL-STD-129, “Military Marking for Shipment and Storage”.

• MIL-STD-129 requires that a Military Shipping Label (MSL) be affixed to the outside of the shipping container. The label includes requisition number (REQN), priority code (PRI), project code (PRO J), required delivery date (RDD), transportation control number (TCN), etc.. The required data shall be preceded by the abbreviation shown herein. The GSA Contracting Officer must approve any deviation to this label. An example of an MSL is included in attachment X.

• Labels attached to boxes that will be shipped OCONUS shall be a water-resistant grade of paper, and be protected with a clear coating that will not interfere with scanning and reading printed information.

• “Latest version” of FED-STD-123 and MIL-STD-129 is defined as the version in effect on the date of bid submittal. Federal Standards and Military Standards can be accessed on-line via the http://assist.daps.dla.mil/quicksearch.

6.8.4 DOCUMENTATION:

The vendor shall produce one of two different types of shipping documentation:

commercial and FEDSTRIP/MILSTRIP.

• Commercial documentation requirements. A shipping document (packing list) will be produced and provided for all packages for orders designated as commercial. The commercial shipping document will list all items included in the package or box.

• FEDSTRIP/MILSTRIP documentation will be required for all

OCONUS shipments. A DD Form 1348 will be provided with these orders.

6.14 Commercial Documentation Requirement:

• A shipping document (packing list) will be produced and provided for all packages for orders designated as commercial. The commercial shipping document will list all items included in the package or box.

• Attachment 2 is a copy of a commercial shipping document with representative variable data. All variable data will be either transmitted to the contractor on the EDI 850 Notice to Deliver or derived from the contractor’s internal cataloging/product information. The commercial shipping document will be furnished with each shipment. In a one-package shipment the commercial shipment document shall be affixed to the exterior of the package using an adhesive, packing list envelope. Multi- package shipments will be clearly labeled in a manner to reference the commercial shipping document, which shall be affixed to the lead carton. For “multi-packs” (boxes containing more than one type of product) a copy of the commercial documentation shall additionally be included in the box clearly identifying box contents.

7. System Interface and Integration Electronic Data Interchange (EDI) and Vendor Portal (VP)

Facsimile is not an acceptable method of receiving orders. If the successful awardee(s) is not currently receiving orders via EDI or Vendor Portal, the awardee will need to be on boarded into either of the aforementioned systems. Please refer to the attachment entitled Attachment C for Instructions on EDI and Vendor Portal.

Said vendor must be able to conduct business utilizing a standardized electronic method

(either EDI or Vendor portal). All transactions will be submitted to and received by the prime contractor only. Under thisSQ, GSA will not conduct electronic transactions with the prime contractor’s subcontractors or dealers.

Figure 1 (Commercial Packing List)

The Commercial Packing List data elements:

Order Level Data:

1. GSA Logo (this is not a requirement)

2. Return address:

• GSA Global Supply

• C/O Vendor Name

3. For customer service, call 1-800-525-8027 and select option 2 Customer order number (8 – 10 numeric; number is returned on the 856 transaction set)

4. Document or Requisition Number (14 A/N; returned on the 856 transaction set)

5. Printed Date (format: MM/DD/YYYY)

6. Activity Address code (six A/N; place after Ship To title)

7. Ship To Address:

• Address 1 (35 A/N; all 35 required to be visible)

• Address 2 (35 A/N; all 35 required to be visible)

• Address 3 (35 A/N; all 35 required to be visible)

• City, State, and Zip Code (35 A/N; all 35 required to be visible)

8. Marketing Message (120 A/N; all 120 must be visible, may be blank; bottom of packing slip)

9. Agency Internal code (six A/N; may be blank)

10. Priority code (PRI) (two A/N; default to 06 if blank)

• If this data is passed by the 850, provide it in the packing list.

11. Project Code (PRJ) (three A/N; may be blank)

• If this data is passed by the 850, provide it in the packing list.

12. Required Delivery Date (RDD) (three A/N; may be blank)

• If this data is passed by the 850, provide it in the packing list.

13. Transportation Control Number (TCN) (17 A/N;

may be blank)

• The TCN is optional for domestic orders.

14. Mark-for Data (two lines of 45; all 45, per line, required to be visible)

Line level data:

A. Part Number B. Description C. Quantity Shipped and backordered D. Unit of Issue E. Extended Weight F. Unit Selling Price G. Extended Price H. Extended Order Total

1. Document or Requisition Number

Figure 2 (DD Form 1348)

Issue Release/Receipt Document (DD Form 1348) Packing List (Fig. 2)

Data Elements (DoD Usage):

• Data Identifier Format (ANSI Standard)

• Document Number

Includes Suffix Code when applicable

• National/NATO Stock Number (NSN) or Stock Identification Elements

May reflect NSN, CAGE Code/part number, FSC, etc., as applicable. May also include associated coding, e.g., Type of Pack, USN Special Material Identification Code (SMIC) or USAF Materiel Management Aggregation Code (MMAC)

• Quantity and Unit of Issue Do not include leading zeros

• Routing Identifier Code

• Condition Code

• Unit Price

Configured as 5-digit whole dollars, decimal, and 2-digit cents followed by "USD" indicating U.S. dollars. Do not include leading blanks.

• National Motor Freight Classification Commodity Number

• Data Identifier Format (ANSI Free Text)

• Project Code

DoD Distribution Code Three-position field must reflect blanks as applicable. Blanks may be located in any position.

• Consignee DoDAAC Reflects ship-to DoDAAC (Block 3)

• Nomenclature

• Required Delivery Date (RDD)

May reflect RDD in DDD format or special codes, e.g., expedited shipment and handling (Code 999), Not Mission Capable Supply (NMCS) (Code N_J, etc.

• Requisition Priority Designator (PD)

• Partial Shipment Indicator

• Supplementary Address

Derived from rp 45-50 of the requisition

Figure 3(Commercial Shipping Label)

Commercial Shipping Label (Fig. 3)

Data Elements:

The dimensions of a commercial shipping label are approximately 4 inches by 6 inches.

The size may vary: one GSA version at 5-1/2 inches by 8 inches allows the incorporation of warehouse processing barcodes.

The following are the data elements that should be included on a commercial shipping label:

" TCN. The Transportation Control Number is a 17 character data element assigned to control and manage every shipment unit throughout the transportation pipeline.

The TCN for each shipment is unique and not duplicated. It is critical for forwarding shipments overseas. Data from the 850. 17 digit 3 of 9 barcode, Human Readable Interpretation [HRI] above or below the barcode; above preferred. If vendor splits the order into 2 or more shipments, position 16 is incremented starting at "A" (excluding "1" and "0" if:

-An order of two or more boxes and the boxes are shipped on different days. - An order is filled from more than one physical location.

" FROM. Agreed name for distribution point, (for example, GSA Hardware Distribution Center, etc), followed by actual address and phone number. GSA logo required on the logo or nearby

" DATE. Julian date shipped.

" RDD. Required Delivery Date. From 850.

" POSTAGE DATA. Optional area for placing permit or mail manifesting data.

" SHIP TO/POE. For domestic customers, this may contain the clear-text address of a consolidated receiving activity, or may be blank. For export orders, the 850 will provide the address of the port or containerization activity, which should be suppressed in the event of mail shipment.

" PIECE or PIECES. Zero-filled 5 digit 3 of 9 barcode of the piece number in the shipment of the particular piece to which this label is attached. HRI of piece number is followed by "OF" and number of pieces in this shipment.

" PROJECT Code. Project Code, as furnished in the 850.

" FMS CASE. Last 3 positions of supplemental address code on 850 when 850 requisition number begins with B, D, P, or T.

" TRANSP PRIORITY, TP, or PRIORITY. Transportation Priority.