MAS - Arctic Office Machine, Inc. - 47QSCA19D000D

General Services Administration Federal Supply Service Authorized Federal Supply Schedule Price List

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA-Advantage!TM, a menu-driven database system. The Internet address for GSA-Advantage!TM is: http://www.gsaadvantage.gov

Multiple Award Schedules FSC Group: MAS Large Categories: Packaged Office Furniture SINs: 33721P and OLM

Contract Number: 47QSCA19D000D Contract Period: April 11, 2019 – April 10, 2029

For more information on ordering from Federal Supply Schedules click here: http://www.gsa.gov/eligibilitytouse

Arctic Office Machine, Inc.

d/b/a Arctic Office Products 100 West Fireweed Lane Anchorage, AK 99503-2604

UEI: DJLKK6ST4CF5

Federal Tax-ID: 92-0019909 Telephone: (800)-478-2322 or (907)-276-2322 Fax: (907) 279-4359 www.arcticoffice.com

Business Size/Status: Small Business Prices shown herein are NET (discount deducted) Pricelist current through modification #PO-0009 dated 4/11/2024

TABLE OF CONTENTS

GENERAL CONTRACT INFORMATION .........................................................................................................1 - 7

CONTRACT OVERVIEW

CONTRACT ADMINISTRATOR

BRIEF COMPANY OVERVIEW

CONTRACT USE

SPECIAL ITEM NUMBER (SIN) DESCRIPTION

INSTRUCTIONS FOR PLACING ORDERS FOR SUPPLIES BASED ON GSA SCHEDULE FIXED PRICES.9

REQUIREMENTS EXCEEDING THE MAXIMUM ORDER

BLANKET PURCHASE AGREEMENT

47QSCA19D000D

Page i

GENERAL CONTRACT INFORMATION

1a. Awarded Special Item Numbers (SINs):

33721P Package Office Furniture OLM Order Level Materials

1b. Lowest Priced Model Number and Lowest Price:

Arctic Office – Project Management, Design, and Reconfiguration at $75.00/hour

www.evolvefurnituregroup.com See GS-03F-076GA Pricelist

1c. Labor Category Descriptions: Not Applicable

2a. Maximum Order for 33721P: $5,000,000.00

2b. Maximum Order for OLM: $100,000 (Not to exceed 33.33% of the total dollar value of the order.)

3. Minimum Order: $100.00

4. Geographic Coverage: Domestic United Stated and Territories

5. Points of Production:

Wayland, Steuben County, New York

Cedartown, Georgia Orleans, Orange County, Indiana Wayland, Steuben County, New York

Dubois, Dubois County, Indiana

Jasper, Dubois County, Indiana Paoli, Orange County, Indiana

Wayland, Steuben County, New York

6. Discount from List Price: All Arctic Office prices herein are net.

7. Quantity Discounts: As noted in manufacturers’ pricelists

8. Prompt Payment Terms: Net 30 days

9a. Government Purchase Card is accepted at or below the micro-purchase threshold.

9b. Government Purchase Card is accepted above the micro-purchase threshold.

10. Foreign Items: As noted in manufacturers’ pricelist

11a. Time of Delivery: 65 days ARO, according to above-listed schedules

11b. Expedited Delivery:

According to above-listed schedules, contact Arctic Office for details on specific models 11c. Overnight and 2-Day Delivery:

According to above-listed schedules, contact Arctic Office for details on specific models 11d. Urgent Requirement: Contact Arctic Office for details

12. F.O.B. Point(s): As noted in manufacturer’s pricelists

13a. Ordering Address:

Arctic Office Products Attn: GSA Orders 100 Fireweed Lane Anchorage, AK 99503

Email: rcborchardt@arcticoffice.com Attn: GSA Order

13b. For supplies and services, the ordering procedures, information on Blanket Purchase Agreements (BPAs), are found in Federal Acquisition Regulation (FAR) 8.405-3.

14. Payment Address:

Arctic Office Products Attn: Accounts Receivable 100 Fireweed Lane Anchorage, AK 99503

15. Warranty Provision: As noted in manufacturer’s pricelists

16. Export Packing Charges: Not Applicable

17. Terms and Conditions of Government Purchase Card Acceptance:

Accepted for orders above and below the micro-purchase threshold.

18. Terms and Conditions of Rental, Maintenance, and Repair: Contact Arctic Office

19. Terms and Conditions of Installation:

15.0% Net Price for purchases under $150,000. All orders over $150,000 will be negotiated on a case by case basis.

1. Rates reflected are as of 1 September 2022

2. These rates are based on non-union/non-prevailing wage rates during normal delivery hours. Nights, off-hours, weekends, overtime hours, holiday work, and/or union/prevailing wage requirements will be charged at higher rates. A higher rate or cost may be assessed for inside delivery, travel to site, and/or special site conditions such as no elevator access, dock restrictions, street loading, and/or metropolitan (including large population centers and urban environments) labor rate differences.

3. First (15) days of storage provided free of charge. Anything longer than this period negotiated on a case-by-case basis.

4. Special restrictions or limits established by local laws, ordinances or the directions of the buyer may result in additional charges.

5. Any additional charges shall be quoted by Arctic Office and approved by the buyer prior to performance of the work.

6. Installation and Service Work will not be hindered by other trades (otherwise it may result in additional charges.

7. Electricity, heating, lighting, and adequate elevator access will be furnished to Arctic Office at no additional charge.

8. The immediate installation area shall be finished and free of debris including the carpet and flooring before installation commences (otherwise it may result in additional charges).

9. Other trades, like plumbers or electricians, shall be priced separately, if required in the statement of work.

21. List of service and distribution points: Not Applicable

22. List of participating dealers: Not Applicable

23. Preventative Maintenance: Not Applicable

24a. Special attributes such as environmental attributes (e.g. recycled content, energy efficiency, air quality, and/or recycled pollutants.):

As noted in manufacturer price lists.

25. Data Universal Number System (DUNS) Number: 035101140

26. Unique Entity ID (UEI) Number: DJLKK6ST4CF5

27. Arctic Office Products is registered in the System for Award Management.

28. Cage Code: 6M322

For Customer Services Please Call 1-800-478-2322 or 907-276-2322.

Contract Overview GSA awarded Arctic Office Products a GSA Federal Supply Schedule contract for Packaged Office Furniture (33721P) and Order-Level Materials (OLM), Contract Number 47QSCA19D000D. The value of OLMs in a task or delivery order, or the cumulative value of OLMs in orders against an FSS BPA awarded under an FSS contract, cannot exceed 33.33%. The base contract period covers April 10, 2019 – April 11, 2023. GSA may exercise a total of up to three additional 5-year option periods. The contract allows for the placement of Firm Fixed Price or Time and Materials orders using the rates defined in the contract.

CONTRACT ADMINISTRATOR

Rudy Borchardt, Vice President - Furniture Arctic Office Products 100 West Fireweed Lane Anchorage, AK 99503-2604 Telephone: (907) 276-2322 Email: rcborchardt@arcticoffice.com

BRIEF COMPANY OVERVIEW

Arctic Office Products is an Alaskan owned and operated office products dealer. Established in 1946, Arctic Office Products employs more than 100 Alaskans. We are the largest full-service office products dealer in the state, providing furniture, office supplies, office machines, and a factory trained service department.

Alaska First – Our Alaska First philosophy is the backbone of our organization. We began as a small Alaskan business in 1946 and have grown to more than 75 associates serving rural and urban Alaska. AOP is the only full-line office products company in Alaska. We offer top-quality office furnishings, an enormous array of office supplies and the leading-edge office equipment technology. We proudly employ 6 Canon and Sharp factory- trained service technicians. Despite the logistical and climatic challenges, we face in Alaska, we consistently respond to customer calls in a rapid manner.

It is not just our product selection, but also our people, the spirit of our workplace, and our commitment to ethical values that make us an outstanding company to work with. Our goal is to develop and maintain long-term customer relations that are mutually beneficial. Our commitment is to offer our customers competitive pricing, quality products, and excellent value molded with old fashion customer service. We encourage our customers to evaluate our product and services so that we may continually improve our offering.

CONTRACT USE

This contract is available for use by all federal government agencies, as a source for furniture, for worldwide use. Executive agencies, other Federal agencies, mixed-ownership Government corporations, and the District of Columbia; government contractors authorized in writing by a Federal agency pursuant to 48 CFR 51.1; and other activities and organizations authorized by statute or regulation to use GSA as a source of supply may use this contract. Additionally, contractors are encouraged to accept orders received from activities within the Executive Branch of the Federal Government.

SPECIAL ITEM NUMBER (SIN) DESCRIPTION

33721P, Packaged Office Furniture OLM, Order-Level Materials Pag e

47QSCA19D000D

INSTRUCTIONS FOR PLACING ORDERS FOR SUPPLIES BASED ON GSA SCHEDULE FIXED PRICES

GSA provides a streamlined, efficient process for ordering the supplies you need. GSA has already determined that Arctic Office Products’ prices are fair and reasonable. Agencies may use written orders, facsimile orders, credit card orders, blanket purchase agreement orders or individual purchase orders under this contract.

Orders under the Micro-Purchase Threshold ($3,500)

• Select the contractor best suited for your needs and place the order.

Orders in-between the Micro-Purchase Threshold ($3,500) and the Simplified Acquisition Threshold ($150,000) As required by FAR 8.404, you are required to:

• Review the GSA Advantage! online shopping service, review at least three Schedule contractors’ price lists, or obtain quotations from at least three GSA Schedule contractors.

• Evaluate, then make a Best Value determination.

• Place the order directly with Schedule contractor of your choice.

Orders over the Simplified Acquisition Threshold ($150,000)

• Prepare the RFQ (including the SOW and evaluation criteria) and post on eBuy to afford all Schedule contractors the opportunity to respond, or provide the RFQ to as many Schedule contractors as practicable, consistent with market research, to reasonably ensure that quotes are received from at least three contractors.

• Seek price reductions.

• Evaluate all responses and place the order or establish the BPA with the GSA Schedule contractor that represents the best value (refer to FAR 8.405-2(d)).

• Place your order with the Schedule contractor offering the Best Value.

Preparing a Request for Quote (RFQ)

• Include the SOW and evaluation criteria;

• Request fixed price, ceiling price, or, if not possible, labor hour or time and materials order;

• If preferred, request a performance plan from contractors and information on past experience; and include information on the basis for selection.

• May be posted on GSA’s electronic RFQ system, e-Buy

For more information related to ordering services, go to http://www.gsa.gov/schedules-ordering and client “Ordering Information”. Also see summary guidelines in the Multiple Award Schedule (MAS) Desk Reference Guide, Ordering Procedures.

REQUIREMENTS EXCEEDING THE MAXIMUM ORDER

In accordance with FAR 8.404, before placing an order that exceeds the maximum order threshold, ordering offices shall:

• Review additional schedule contractors’ catalogs/price lists or use the “GSA Advantage!” on-line shopping service.

• Based upon the initial evaluation, generally seek price reductions from the schedule contractor(s) appearing to provide the best value (considering price and other factors); and

• After price reductions have been sought, place the order with the schedule contractor that provides the best value and results in the lowest overall cost alternative (see FAR 8.404(a)). If further price reductions are not offered, an order may still be placed, if the ordering office determines that it is appropriate.

Vendors may:

Offer a new lower price for this requirement (the Price Reduction clause is not applicable to orders placed over the maximum order in FAR 52.216-19 Order Limitations.)

• Offer the lowest price available under the contract; or

• Decline the order (orders must be returned in accordance with FAR 52.216-19).

A task order that exceeds the maximum order may be placed with the Contractor selected in accordance with FAR

8.404. The order will be placed under the contract.

Sales for orders that exceed the Maximum Order shall be reported in accordance with GSAR 552.238-74.

BLANKET PURCHASE AGREEMENT

Ordering activities may establish BPAs under any schedule contract to fill repetitive needs for supplies or services. BPAs may be established with one or more schedule contractors. The number of BPAs to be established is within the discretion of the ordering activity establishing the BPAs and should be based on a strategy that is expected to maximize the effectiveness of the BPA(s). In determining how many BPAs to establish, consider:

• The scope and complexity of the requirement(s);

• The need to periodically compare multiple technical approaches or prices;

• The administrative costs of BPAs; and

• The technical qualifications of the schedule contractor(s).

Establishment of a single BPA, or multiple BPAs, shall be made using the same procedures outlined in 8.405-1 or 8.405-2. BPAs shall address the frequency of ordering, invoicing, discounts, requirements (e.g. estimated quantities, work to be performed), delivery locations, and time.

When establishing multiple BPAs, the ordering activity shall specify the procedures for placing orders under the BPAs.

Establishment of a multi-agency BPA against a Federal Supply Schedule contract is permitted if the multi-agency BPA identifies the participating agencies and their estimated requirements at the time the BPA is established.

Ordering from BPAs:

Single BPA. If the ordering activity establishes one BPA, authorized users may place the order directly under the established BPA when the need for the supply or service arises.

Multiple BPAs. If the ordering activity establishes multiple BPAs, before placing an order exceeding the micro- purchase threshold, the ordering activity shall:

• Forward the requirement, or statement of work and the evaluation criteria, to an appropriate number of BPA holders, as established in the BPA ordering procedures; and

• Evaluate the responses received, make a best value determination (see 8.404(d)), and place the order with the BPA holder that represents the best value.

BPAs for hourly rate services. If the BPA is for hourly rate services, the ordering activity shall develop a statement of work for requirements covered by the BPA. All orders under the BPA shall specify a price for the performance of the tasks identified in the statement of work.

Duration of BPAs. BPAs generally should not exceed five years in length, but may do so to meet program requirements. Contractors may be awarded BPAs that extend beyond the current term of their GSA Schedule contract, so long as there are option periods in their GSA Schedule contract that, if exercised, will cover the BPA’s period of performance.

Review of BPAs:

The ordering activity that established the BPA shall review it at least once a year to determine whether:

• The schedule contract, upon which the BPA was established, is still in effect;

• The BPA still represents the best value (see 8.404(d)); and

• Estimated quantities/amounts have been exceeded and additional price reductions can be obtained. The ordering activity shall document the results of its review.

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