47QMSA18R004__Combined_Synopsi_and_Solicitation_Marshaling_Services_in_Upton,_NJ.docx

Page 77 of 79 47QMSA18R004 Marshaling Services in Upton, NJ

CP-FSS-1-A (APR 1993)(LOCAL DEVIATION)

Solicitation No. 47QMSA18R004

INDEFINTE DELIVERY-INDEFINITE QUANTITY CONTRACT FOR

FSC CLASS 0753 – Pre-assignment preparation of new and used GSA owned IFMS vehicles located in Upton, NJ

PERIOD: January 1, 2018 or date of award whichever is later through December 31, 2018, with one (1) one year option periods and one 6 months extension period for a total of 2 yrs and 6 mos.

ANY INFORMATION THAT MAY BE DESIRED ON THIS PARTICULAR SOLICITATION

CAN BE OBTAINED FROM THE ISSUING OFFICE ADDRESS SHOWN HEREIN.

IMPORTANT NOTICE: A Pre-proposal Conference will not be held. If you have any questions, concerning this solicitation, please call Joe Dunne, at 404-215-6727

PART A

SOLICITATION/CONTRACT FORM

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

FAC 2005-95 dated 01-13-2017

This acquisition is a 100% Small Business Set-Aside

The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition, there are no addenda to the provision.

Provision at 52.212-2, Evaluation-Commercial Items, is applicable to this acquisition.

Include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items, with your offer.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition, there are no addenda to the clause. See pages 20-24

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See pages 24-28 for included clauses.

DUE DATE: Offers are due by 3:30 PM CST on November 21, 2017

Offers are to be sent to the following e-mail address:

Joe.Dunne@gsa.gov. For assistance contact Joe Dunne at (404) 215-6727

Please provide the following information with your submission. Failure to provide ALL of the information below will result in return of your offer

Offeror Name and Address:

Business Name Business Point of Contact Name

Business Address Business POC Phone Number

City State Zip DUNS Number

Combined synopsis/solicitation 47QMSA18R004 Marshaling Services Upton, NJ

Combined synopsis/solicitation 47QMSA18R004 Marshaling Services Upton, NJ

PART B

SUPPLIES OR SERVICES

SOLICITATION NUMBER: 47QMSA18R004

FSC CLASS: 0753

SERVICE: New and used vehicle pre-assignment preparation CONTRACT PERIOD: January 1, 2018 or date of award, whichever is later, through December 31, 2018, with one (1) one-year option period, plus an additional 6 months.

SERVICE AREAS: EST QUANTITY

Upton, NJ 150 New Vehicles, 30 Turn in Vehicles, 150 Exchange Vehicles

FACILITIES

All offerors are required to have a facility located within 15 miles of the city limits of the service areas described above.

All facilities must have adequate secure storage for a minimum of 50 vehicles. All proposed facilities will be inspected as a part of the evaluation of offers by the GSA Fleet Service Representative. Facilities that lack adequate storage or security will not be considered for award.

THE CONTRACTOR WILL PROVIDE:

(a) Except for Government Furnished Property identified in this solicitation, the contractor must provide all labor, parts, equipment, tools, supervision and other items of service necessary to perform all of /services described within this solicitation, for all of the various types of vehicles described in the bid schedule, whenever required and ordered.

(b) The Contractor must designate one on-site contract employee and one on site alternate who empowered to enter and finalize negotiations in the Contractor’s name. This designation must be furnished to the Government in writing.

NOTE: Any Contractor personnel who operate GSA vehicles, to include movement within the maintenance compound/facility, must be properly licensed for that vehicle. A Commercial Driver's License (CDL) must be obtained where appropriate at no expense to GSA. GSA vehicles may not be used for road tests to obtain the CDL.

GSA FLEET SERVICES CARD INVOICING REQUIREMENTS

GSA Fleet Services Card If the vendor is capable of accepting the GSA Fleet Services Card, the Contracting Officer may require the contractor to accept the GSA Fleet Services Card as the method of payment for marshalling services of new, exchange, or reassigned vehicles) Please be advised that there is a service fee associated with use of the GSA Fleet Services Card. Interested vendors are encouraged to contact the card provider for information. Card provider information and support will be provided by the Fleet Management Center assigned to the above referenced service area.

For contractor sites where the Contracting Officer has chosen GSA Fleet’s Service Card provider as the method of payment the invoice will follow the card provider’s specifications and contain: transaction date, unique invoice number, GSA license plate number, VIN, current odometer reading, total amount, number of units, price per unit, total dollar amount and a product code of the service provided. (See Fleet Services Card Acceptance in definitions).

Prior to submission of an invoice for payment to either the GSA Fleet Service Card provider or through Vendor and Customer Support Services (VCSS) each invoice for either method must be reviewed and services certified as received by a Fleet Management Center representative.

Invoices submitted through VCSS that have not been reviewed and certified by a GSA Fleet Management Center representative will be returned to the contractor for correction and may result in a delay in payment.

Failure to have invoices reviewed and services certified as received on the invoice by a GSA Fleet Management Center representative prior to submission to the GSA Fleet Service Card provider will result in suspension of that payment method for the duration of the contract period (including option periods)

OFFERORS ARE CAUTIONED THAT THE ESTIMATES PROVIDED ABOVE ARE ESTIMATES ONLY.

GUARANTEE:

(a) Notwithstanding inspection and acceptance by the Government or any provisions concerning the conclusiveness thereof, the Contractor guarantees and warrants that all materials furnished and all services performed under this contract will be free from defects in material and workmanship and will conform to the requirements of this contract for a period of ninety (90) days or 4,000 miles, whichever occurs first. The Contractor shall remedy all such defects at his own expense, in a timely manner at FMR’s discretion, but no later than one (1) workday after notification by the ordering office. Any such work will not be counted as part of the estimated daily requirements.

(b) The FMR shall give written notice of any such defect or non-conformance to the Contractor within the applicable warranty period, with a copy to the Contracting Officer. Such notice shall state that either (1) the Contractor shall correct or re-perform any defective or non-conforming materials or services, or (2) the Government does not require correction or re-performance. If the Contractor is required to correct or re-perform, it shall be at no cost to the Government.

(c) Should a warranty for new or rebuilt assemblies or subassemblies offered by a manufacturer or remanufacturer be longer than that stated above, it shall apply for such longer period.

PART C

DESCRIPTIONS/SPECIFICATIONS AND PRICES/COSTS

STATEMENT OF WORK

This statement of work is intended to cover the Fleet Management Centers referenced above under “service areas”. This SOW will cover the receipt and pre-assignment preparation of new GSA IFMS Vehicles, the receipt, termination of assignment inspection, and pre-assignment preparation of vehicles to be turned in to GSA for reassignment, and the termination of assignment inspection of vehicles turned in to GSA FMC for disposal (sale). GSA contemplates the award of a single contract in the defined service area

DEFINITIONS

Group I Vehicle: includes sedans, station wagons, ambulances, buses, and trucks (including vans) 12,499 pounds Gross Vehicle Weight Rating (GVWR) and under.

Group 2 Vehicle: includes ambulances, buses, and trucks (including “dry freight” and “refrigerated” vans), special-purpose trucks, wreckers, and other special-purpose non-powered equipment, such as semi-trailers, 12,500 pounds Gross Vehicle Weight Rating (GVWR) and over.

New Vehicles: Vehicles received by or at GSA consignee delivery points directly from the manufacturer or vehicles that have been delivered to a dealership and subsequently transported to the contractor that have not previously been assigned to any customer.

Exchange Vehicle: Vehicles turned in to the contractor from a customer agency. Exchange vehicles may be designated for either sale or reassignment Reassignment Vehicles: Vehicles that have been turned in to GSA from a customer for subsequent reassignment to a different GSA customer. These vehicles will be turned in at the contractor location Sale Vehicles: Vehicles that are turned in to GSA for disposal under the national auction contract. These vehicles will be received at the contractor location for inspection prior to being picked up by the auction facility.

IFMS: Interagency Fleet Management System FMC: Fleet Management Center FSR: Fleet Service Representative – an employee of GSA assigned to the Fleet Management Center.

Pre-assignment preparation: Preparing either new or reassignment vehicles for pick up by the GSA customer.

PDI: (New vehicles only) Pre-delivery Inspection. This inspection should be completed by the contractor as referenced in this solicitation Fleet Services Card – GSA Fleet uses a commercial purchase card for fuel, maintenance, and repair services. Each Fleet Services Card is assigned to a specific vehicle and is only to be used for the vehicle identified on the card. The commercial provider of the Fleet Services Card may change over time.

Fleet Services Card Acceptance - In the case of GSA’s current fleet card provider, acceptance can mean the ability to swipe the fleet services card on a point of sale terminal, receive a MasterCard® transaction over the phone, or receive a direct deposit ACH transaction.

FMS2GO – Proprietary software for electronically loading vehicle data (license plates, Fleet Services Card, and vehicle specific information such as vehicle make, model, year, color, tire size, etc.), performing vehicles assignments to customers, terminating customer vehicle assignments, and uploading data to GSA servers.

FMS2GO Mobile App – Government furnished property composed of proprietary software. Android Mobile app software is available for download from Google’s Play Store. Web-based mobile application for use on both phones and hand-held mobile devices.

General Services Administration (GSA) – An executive branch agency of the Federal Government that issued the Request for Proposal and oversees any contracts or task orders awarded under the Request for Proposal.

GSA Accountability Form – is a GSA created form (may be paper or electronic) that allows for the quick and easy capture of necessary vehicle identifying information as well as interior/exterior condition elements when a vehicle is received at the contractor’s facility and/or if transported to or from another location. (Paper version is attached)

Marshalling Services - Receipt, inspection, preparation, assignment/termination of new, exchange, or reassigned vehicles.

MC-9190 - Government furnished property with proprietary software. Handheld device used for loading vehicle data (license plates, Fleet Services Card, vehicle make, model, year, color, tire size, etc.) electronically and uploading to GSA server.

National Accident Management Center (AMC) – The GSA AMC is responsible for oversight and authorization of glass repair/replacement, vehicle crash and other incident damage repairs prior to a vehicle being placed is sale status.

National Maintenance Control Center (MCC) – The GSA MCC is responsible for oversight and authorization of the vehicle maintenance and repair for GSA Fleet vehicles prior to a vehicle being placed in sale status.

Pay.Gov - U.S. Treasury Pay.gov system utilized to process secure electronic payments (credit and debit card) to Federal Government Agencies.

RPN Number – Order Number for a new vehicle begins with “RPN-. . .”

Secure Storage - The term “secure” means unauthorized access will not be possible at any time (e.g., vehicles, GFP).

Sensitive Items - Sensitive items include but are not limited to bio-hazardous material, weapons, munitions, keys (other than vehicle keys), and Government electronics (e.g., laptops, cell phones).

Tablet Device – Government furnished property with proprietary software. Handheld device used for loading vehicle data (e.g., license plates, credit card, vehicle make, model, year, color, tire size) electronically and uploading to GSA servers.

Task Order - Official order placed against the contract by a warranted Contracting Officer

Vendor and Customer Support Services (VCSS) – VCSS is a web-based application that will allow vendors to create and process their invoices electronically (paperless) and track the status of payments made by GSA.

Vehicle Fleet Exchange (VFE) – Government web-based application utilized by GSA Fleet Customer(s) to schedule appointments to exchange GSA Fleet leased vehicles.

Damage in Transit: Damage to a vehicle that occurred during transportation to the delivery point.

Marshalling Services

GSA will provide each site with FMS2GO equipment so that vehicle information can be recorded. Each site MUST utilize this equipment while recording vehicle data. There will be no exceptions to this requirement.

CLIN 1a. New vehicle receipt and inspection, direct (consignee) delivery This service includes receiving the vehicles directly from the manufacturers, completing a PDI, preparing the new vehicle for assignment by scanning and attaching license plate tags and any specialty equipment as directed by the GSA FSR (equipment provided by GSA), conducting a pre-release inspection of the new vehicle with each GSA customer, delivering the GSA Fleet Credit Card and Vehicle Packet for each new vehicle (provided by GSA) to the customer, releasing the new vehicle to the GSA customer, and preparing necessary documentation to forward to GSA FSR’s (provided by GSA) The following tasks for the above line item shall be completed by the contractor:

Upon taking delivery new vehicles, the contractor will notify GSA that the vehicles have been delivered and will check the transportation documents from the carrier against the vehicles actually received for accuracy. Contact GSA immediately for instructions regarding any discrepancies.

1. Walk around visual inspection of vehicle with transport company delivery driver to ensure vehicle matches description on transport/lading documents, note any damages to the vehicles, discrepancies from descriptions order sheet, note it on Bill of Lading/transportation company checklist and sign for delivery.

NOTE: DAMAGE IN TRANSIT PROCEDURES AND NOTIFICATIONS

THE GSA FLEET SERVICE REPRESENTATIVE/FLEET MANAGEMENT CENTER WILL PROVIDE THE CONTRACTOR WITH SPECIFIC INSTRUCTIONS FOR REPORTING DAMAGE IN TRANSIT TO VEHICLE MANUFACTURERS. FAILURE TO TIMELY FOLLOW THE INSTRUCTIONS PROVIDED MAY RESULT IN LIABIITY FOR THE DAMAGES.

2. Complete the Pre-Delivery Inspection (PDI) In accordance with the manufacturers’ procedures. Remove the window stickers and vehicle information sheets from the vehicle and set them aside for the GSA FSR. Remove any decals and protective plastic coverings. Install antennae, hubcaps, license plate brackets and accessory fuses as necessary.) Install the GSA provided license plates (front and back) on each vehicle. Ensure that the vehicle is not in Transport mode. Load all vehicle information utilizing FMS2GO equipment (provided by GSA) Put vehicle accident packet (SF 91, SF 94 ,SF 95) and GSA Vehicle Guide – A Guide to your GSA Fleet Vehicle (provided by GSA) in each vehicle

3. Ensure that the vehicle has adequate fuel to be driven to the nearest fueling facility that accepts the GSA Fleet Services Credit Card. GSA will provide the vendor with a list of nearby stations that accept the Fleet Services Credit Card.

NOTE: Paragraphs 1-3 must be completed within 3 working days after receipt of new vehicles from the manufacturer

Upon completion of steps 1, 2, and 3, contact the customer that the new vehicle is ready for assignment and to schedule a pick up date with the customer. Vendors will be required to use the GSA provided Vehicle Fleet Exchange program to complete this step.

4. On the date scheduled for pick up, the contractor shall pressure wash the exterior of the new vehicle prior to releasing the vehicle to the customer)

5. During the scheduled pick up, the contractor shall then conduct a walk around inspection of the vehicle to be assigned with the customer agency’s representative. If any discrepancies are noted by the customer agency representative the contractor shall note the discrepancies on the vehicle accountability form and must contact the GSA FSR immediately for assistance in resolving the issue. Do not release any vehicle that has been identified as having a discrepancy by the customer agency until approved to do so by GSA FSR.

6. If there are no discrepancies noted during the walk around inspections, or once any issues have been resolved, the contractor shall hand over the new vehicle packet containing the GSA Fleet credit card to the customer agency representative, obtain their signature on the vehicle accountability form (provided by GSA) , and release the vehicle. The contractor shall provide the original copy of the signed vehicle accountability form to the GSA FSR.

CLIN 1a. Pricing Base Year 1st Option Period 01/01/18 – 12/31/18 01/01/19 - 12/31/19 Group 1 Vehicles $_______________ $________________

Group 2 Vehicles $_______________ $________________

CLIN 1b New vehicle receipt and inspection, dealer delivery This service includes receiving new GSA vehicles from a dealership, (NOTE: Vendor may have to arrange and provide transportation from the dealership) preparing the new vehicle for assignment by scanning and attaching license plate tags and any specialty equipment as directed by the GSA FSR (equipment provided by GSA), conducting a pre-release inspection of the new vehicle with each GSA customer, delivering the GSA Fleet Credit Card and Vehicle Packet for each new vehicle (provided by GSA) to the customer, releasing the new vehicle to the GSA customer, and preparing necessary documentation to forward to GSA FSR’s (provided by GSA) The following tasks for the above line item shall be completed by the contractor:

Upon taking delivery new vehicles, the contractor will notify GSA that the vehicles have been delivered and will check the transportation documents from the carrier against the vehicles actually received for accuracy. Contact GSA immediately for instructions regarding any discrepancies.

1.) Walk around visual inspection of vehicle with transport company delivery driver to ensure vehicle matches description on transport/lading documents, note any damages to the vehicles , discrepancies from descriptions order sheet, note it on Bill of Lading/transportation company checklist and sign for delivery

2.) Ensure that the vehicle has adequate fuel to be driven to the nearest fueling facility that accepts the GSA Fleet Services Credit Card. GSA will provide the vendor with a list of nearby stations that accept the Fleet Services Credit Card.

NOTE: Paragraphs 1and 2 must be completed within 3 working days after receipt of new vehicles from the Dealer

Upon completion of steps 1and 2, contact the customer to inform them that that the new vehicle is ready for assignment and to Schedule a pick up date with the customer. Vendors will be required to use the GSA provided Vehicle Fleet Exchange program to complete this step.

3.) On the date scheduled for pick up, the contractor shall pressure wash the exterior of the new vehicle prior to releasing the vehicle to the customer.

4.) During the scheduled pick up, the contractor shall then conduct a walk around inspection of the vehicle to be assigned with the customer agency’s representative. If any discrepancies are noted by the customer agency representative the contractor shall note the discrepancies on the vehicle accountability form and must contact the GSA FSR immediately for assistance in resolving the issue. Do not release any vehicle that has been identified as having a discrepancy by the customer agency until approved to do so by GSA FSR.

5.) If there are no discrepancies noted during the walk around inspections, or once any issues have been resolved, the contractor shall hand over the new vehicle packet containing the GSA Fleet credit card to the customer agency representative, obtain their signature on the vehicle accountability form (provided by GSA) , and release the vehicle. The contractor shall provide the original copy of the signed vehicle accountability form to the GSA FSR.

CLIN 1b. Pricing Base Year 1st Option Period 01/01/18 – 12/31/18 01/01/19 – 12/31/19

Group 1 Vehicles $_______________ $________________

Group 2 Vehicles $_______________ $________________

CLIN 2. Turn in of used vehicles for disposal This service includes receiving a vehicle from the customer agency, inspecting the vehicle for damage and securing the fleet credit card, and securing the vehicle until transportation to sale facility.

NOTE: THESE SERVICES MAY BE PERFORMED AT THE SAME TIME AS SCHEDULED PICK UP IN LINE 1 ABOVE.

1. The contractor must complete a “walk around” inspection with the customer agency representative. Ensure that the WEX (Credit card) Card, two sets of keys and two license plates are returned with the vehicle. The contractor must note any damages or non-functioning items such as body damage, apparent mechanical defects, broken gauges, radio, check engine light, etc., on the vehicle accountability form (supplied by GSA). If originally equipped with one, ensure that the vehicle has a spare tire and tire changing equipment with it. Any damage, and/or discrepancies as well as any miscellaneous property or items left in the vehicles shall be noted on the vehicle accountability form. Ensure that the vehicle has the accident packet as well as the “Guide to your GSA Vehicle”. The agency representative should sign the form, and the vendor shall hold the form for the GSA FSR. The accountability sheet shall be delivered to the GSA FSR the same date the vehicle is turned in.

2. The contractor must ensure that the fleet card is secured at all times while in the contractor’s possession. Any unauthorized use or charges accruing on the card while it is in the contractor’s possession are the responsibility of the contractor.

NOTE: On vehicles identified by GSA as scheduled for disposal (sale) no further service are to be performed on the vehicle. GSA will arrange for transportation to the sale facility. The vehicles remain the contractor’s responsibility until such time as they are picked up for transportation to the sale facility. At the time of pickup the contractor shall receive a copy of the transportation condition report from the transportation company. The contractor must retain this report for delivery to the GSA FSR. For vehicles that are to be reassigned, see line item 3 below.

CLIN 2. Pricing Base Year 1st Option Period 01/01/18 – 12/31/18 01/01/19 - 12/31/19

CLIN 3. Turn in of used vehicles for reassignment to another customer

This service includes receiving the vehicle from the customer agency, inspecting the vehicle for damage, ensuring that the vehicle has two matching license plates, and securing the fleet credit card for the vehicle, transporting the vehicle for repairs (if necessary) and cleaning or detailing the vehicle as ordered by GSA and assigning the vehicle to the customer

1. The contractor must complete a “walk around” inspection with the customer agency representative. The contractor must note any damages or non-functioning items such as body damage, apparent mechanical defects, broken gauges, radio, check engine light, etc., on the vehicle accountability form (supplied by GSA). If originally equipped with one, ensure that the vehicle has a spare tire, and tire changing equipment with it. Any damage, and/or discrepancies shall be noted on the vehicle accountability form. The agency representative should sign the form. If the agency representative will not sign the form, contact the GSA FSR immediately for assistance.

2. Ensure that the vehicle has two matching license plates and that the fleet credit card has been turned in with the vehicle. If any tag discrepancies are noted or if the fleet card is not supplied, it must be reported to the FMC immediately. The contractor must ensure that the fleet card is secured at all times while in the contractor’s possession. Any unauthorized use or charges accruing on the card while it is in the contractor’s possession are the responsibility of the contractor.

3. The GSA FSR will review the exchange vehicle accountability form prepared by the contractor and advise the contractor of any repairs to be made to the reassignment vehicle. It is not necessary that the contractor have on-site facilities to accomplish mechanical and/or body repairs.

4. If the contractor does not have the on-site capability to accomplish the repairs as directed by GSA, the GSA FSR will direct the contractor to transport vehicle to the nearest GSA approved repair facility. Unless specifically authorized by this contract, the contractor is prohibited from driving or moving any GSA vehicle without the express authorization of the GSA FSR.

5. The contractor will be responsible for any transportation of the vehicle to and from such facility. Any costs for such transportation will be submitted on a round trip basis. Transportation pricing shall be provided on a per trip basis and supplied in line item 5 below

6. If the contractor does have on-site facilities for mechanical and/or body repairs, they must be listed as a GSA approved source for those services. DO NOT PERFORM ANY REPAIRS UNLESS AUTHORIZED IN ADVANCE BY THE GSA FSR. Failure to secure advance authorization will result in non-payment of unauthorized repairs. If the contractor is not a GSA approved source, please contact the GSA Fleet Management Center for assistance

7. Upon completion of any work ordered by the GSA FSR the contractor shall notify the GSA FSR (or the customer if directed by GSA) that the work has been completed and that the vehicle is ready for reassignment. Each vehicle must have adequate fuel when it is reassigned. If GSA contacts the customer, the FSR will notify the contractor of the scheduled pick up date. As in Contract Line Item 1, the customer may be turning in a used vehicle for re-assignment or disposal.

8. On the date scheduled for pick up, pressure wash the exterior of the vehicle. The contractor shall then conduct a walk around inspection of the vehicle to be assigned with the customer agency’s representative. If any discrepancies are noted by the customer agency representative the contractor must contact the GSA FSR immediately for assistance in resolving the issue.

9. If there are no discrepancies noted during the walk around inspections, or once any issues have been resolved, the contractor shall hand over the new vehicle packet containing the GSA Fleet credit card to the customer agency representative, obtain their signature on vehicle accountability form, and release the vehicle. The contractor shall provide the original copy of the vehicle accountability form to the GSA FSR.

CLIN 3. Pricing Base Year 1st Option Period 01/01/18 - 12/31/18 01/01/19 – 12/31/19

Group 1 Vehicles $_______________ $________________

Group 2 Vehicles $_______________ $________________

IF ORDERED BY THE FSR, THE CONTRACTOR SHALL PERFORM THE FOLLOWING TASKS AS ADDITIONAL PRE-DELIVERY PREPARATION PRIOR TO ASSIGNING THE VEHICLE.

Note: It is not necessary that the vendor have on-site capabilities to perform the cleaning/detailing services. Transportation to and from a carwash/detail shop will be allowed as in item. The GSA FSR will provide the name of an approved facility.

CLIN 4. Level I Cleaning: Level I cleaning includes the following items:

Exterior: Wash exterior, including glass, door jambs, tires, and wheel rims/covers; and inflate tires to recommended pressure.

Driver and passenger compartment. (i) Remove debris; (ii) vacuum floors and seats; (iii) clean dashboard, instrument panel, armrests, door panels, and rear shelf; (iv) clean ashtrays and glove compartment; and (v) wash windows.

Trunk. (i) Remove debris; (ii) vacuum; and (iii) position spare tire and tools.

CLIN 4 Level 1 Cleaning Pricing

Base Year 1st Option Period 01/01/18 - 12/31/18 01/01/19 – 12/31/19

C Level II Cleaning: includes all work under level I cleaning, and the following additional steps.

(1) Driver and passenger compartment. (i) Shampoo seats, dashboard, headliner, door panels, and floor covering; (ii) spray-dye floor carpets and mats; (iii) polish where appropriate; (iv) apply vinyl/rubber reconditioners where appropriate.

(2) Trunk. (i) Wash interior surface; and (ii) Spray-dye mats.

CLIN 4 Level II Cleaning Pricing

Base Year 1st Option Period 01/01/18 - 12/31/18 01/01/19 – 12/31/19

Level III Cleaning. Level III cleaning includes all steps in level 1 cleaning and level II cleaning above and the following additional work.

(1) Exterior: Wax and polish

(2) Engine compartment. (i) Clean major surface areas (air cleaner cover, battery, etc.); (ii) wash or steam clean, when necessary; (iii) additionally apply rubber conditioner or black tire paint to all tires; (iv) wash and blacken wheel splash shields; (v) apply touch-up paint to nicks and scratches.

CLIN 4 Level III Cleaning Pricing (Applies Group I vehicles only)

Base Year 1st Option Period 01/01/18 - 12/31/18 01/01/19 – 12/31/19

CLIN 5. Transportation of vehicles to from dealership (CLIN 1b) and for cleaning as directed by the FSR (CLIN 4) and as directed by the FSR for repairs (CLIN 3) or as directed by the FSR for dealer services (CLIN 1a) This service includes moving the vehicle from the vendor’s facility to an approved GSA source for repair or cleaning only. These service will be ordered as necessary by the GSA FSR. The vendor must ensure that any driver transporting these vehicles has the appropriate valid drivers license for the state and type of vehicle to be moved.

NOTE: All transportation will be authorized at the time the repair or cleaning services are ordered. Transportation that is not authorized in advance will not be approved.

CLIN 5. Pricing Base Year 1st Option Period 01/01/18 - 12/31/19 01/01/19 – 12/31/19

PART E

INSPECTIONS/ACCEPATNCE

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance,the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Terminate the contract for default.

E-FSS-7FC-102 INSPECTION AND ACCEPTANCE

Upon completion of the repair and/or services of each item, the Contractor shall inspect, test or check each completed end item to the extent necessary to verify compliance with contract terms and conditions prior to submission to the Government for inspection and acceptance.

E-FSS-7FC-122 VEHICLE SAFETY

Recognizing that the safety of the vehicle is paramount at all times, whenever a Contractor deficiency is directly related to vehicle safety, such as repairs to brake systems, running gear, fuel systems, or throttle linkage, etc., and has been officially reported to the Contracting Officer, and at the direction of the Contracting Officer, the Contractor shall correct such deficiency at no cost to the Government. In addition, until the deficiency is resolved, the Contractor may be instructed to stop work on all Government vehicles in his shop that are having repairs performed which are of the nature of the deficiency. Safety-related deficiencies found in vehicles or failure to correct such deficiencies, or otherwise comply with this clause, may be cause for termination for default.

PART F

DELIVERIES OR PERFORMANCE

PART G

CONTRACT ADMINISTRATION DATA

52.216-1 TYPE OF CONTRACT (APR 1984) 16.105

The Government contemplates award of a firm fixed price indefinite delivery – indefinite quantity contract resulting from this solicitation.

52.204-7 System for Award Management.

52.204-7 System for Award Management.

SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

(a) Definitions. As used in this provision— “Electronic Funds Transfer (EFT) indicator” means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM database.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company Physical Street Address, City, State, and Zip Code.

(4) Company Mailing Address, City, State and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov .

(End of clause)

52.204-13 System for Award Management Maintenance.

52.204-13 System for Award Management Maintenance.

As prescribed in 4.1105(b), use the following clause:

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE.

(OCT 2016)

(a) Definitions. As used in this clause—

“Electronic Funds Transfer (EFT) indicator” means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management (SAM) records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the EFT indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“System for Award Management (SAM)” means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(c) (1)

(i) If a Contractor has legally changed its business name, doing business as name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (c)(1)(i) of this clause, or fails to perform the agreement at paragraph (c)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the unique entity identifier is maintained with the entity designated at www.sam.gov. for establishment of the unique entity identifier throughout the life of the contract. The Contractor shall communicate any change to the unique entity identifier to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the unique entity identifier does not necessarily require a novation be accomplished.

(d) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.acquisition.gov.

(End of clause)

G-FSS-900-A CONTACT FOR CONTRACT ADMINISTRATION (JAN 1994)

Offerors are required to designate a person to be contacted for prompt contract administration.

NAME

TITLE

ADDRESS

G-FSS-7FC-129 CONTRACT ADMINISTRATION RESPONSIBILITIES

(a) PROCURING CONTRACTING OFFICER: The Procuring Contracting Officer, General Services Administration, Fleet Management Division, 77 Forsyth Street, NW, Atlanta, GA 30303 shall retain the contract and perform all applicable contract administration functions in accordance with FAR Part 42.3.

PART I

CONTRACT TERMS AND CONDITIONS

I-FSS-7FC-10 SCOPE OF CONTRACT:

This solicitation provides for the pre-assignment preparation of new and used GSA Interagency Fleet Management System-owned vehicles assigned to Buffalo NY Service Area; The resultant contract will be used as a mandatory source for the articles and services listed herein.

Articles or services will be ordered from time to time in such quantities as may be needed to fill any requirement determined in accordance with currently applicable procurement and supply procedures. As it is impossible to determine the precise quantities of different kinds of articles and services described in the solicitation that will be needed during the contract term, each Contractor whose offer is accepted will be obligated to deliver all articles and services of the kinds contracted for that may be ordered during the contract term, EXCEPT: as otherwise provided herein.