47QMSA-17-D-JD010_Combined_Synopsis_and_Solicitation_Marshaling_Services_in_Lafayette _LA.docx

Page 2 of 71 47QMSA-17-D-JD010 Marshaling Services in Lafayette, LA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

FAC 2005-91 dated 09-03-2016

This acquisition is a 100% Small Business Set-Aside

The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition, there are no addenda to the provision.

Provision at 52.212-2, Evaluation-Commercial Items, is applicable to this acquisition.

Include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items, with your offer.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition, there are no addenda to the clause. See pages 32-35

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See pages 35-38 for included clauses.

Combined synopsis/solicitation 47QMSA-17-D-JD010 Marshaling Services Lafayette, LA

Combined synopsis/solicitation 47QMSA-17-D-JD010 Marshaling Services Lafayette, LA

Offers are due by 3:30 PM CST on November 15, 2016

CP-FSS-1-A (APR 1993)(LOCAL DEVIATION)

Solicitation No. 47QMSA-17-D-JD010

INDEFINTE DELIVERY-INDEFINITE QUANTITY CONTRACT FOR

FSC CLASS 0753 – Pre-assignment preparation of new and used GSA owned IFMS vehicles located in Lafayette, LA.

PERIOD: January 1, 2017 or date of award whichever is later through December 31, 2017, with two (2) one year option periods and one 6 months extension period for a total of 3 yrs. 6 mos.

ANY INFORMATION THAT MAY BE DESIRED ON THIS PARTICULAR SOLICITATION

CAN BE OBTAINED FROM THE ISSUING OFFICE ADDRESS SHOWN HEREIN.

IMPORTANT NOTICE: A Pre-proposal Conference will not be held. If you have any questions, concerning this solicitation, please call Joe Dunne, at 817-978-8599

SUPPLIES OR SERVICES AND PRICE/COSTS

SOLICITATION NUMBER: 47QMSA-17-D-JD010

FSC CLASS: 0753

SERVICE: New and used vehicle pre-assignment preparation CONTRACT PERIOD: January 1, 2017 or date of award, whichever is later, through December 31, 2017, with two (2) one-year option periods, plus an additional 6 months.

SERVICE AREAS: EST QUANTITY

Lafayette, LA 150 New Vehicles, 35 Turn in Vehicles, 150 Exchange Vehicles

FACILITIES

All offerors are required to have a facility located within 25 miles of the city limits of the service areas described above.

All facilities must have adequate secure storage for a minimum of 50 vehicles. All proposed facilities will be inspected as a part of the evaluation of offers by the GSA Fleet Service Representative. Facilities that lack adequate storage or security will not be considered for award.

GSA FLEET SERVICES CARD INVOICING REQUIREMENTS

GSA Fleet Services Card If the vendor is capable of accepting the GSA Fleet Services Card, the Contracting Officer may require the contractor to accept the GSA Fleet Services Card as the method of payment for marshalling services of new, exchange, or reassigned vehicles) For contractor sites where the Contracting Officer has chosen GSA Fleet’s Service Card provider as the method of payment the invoice will follow the card provider’s specifications and contain: transaction date, unique invoice number, GSA license plate number, VIN, current odometer reading, total amount, number of units, price per unit, total dollar amount and a product code of the service provided. (See Fleet Services Card Acceptance in definitions).

Prior to submission of an invoice for payment to either the GSA Fleet Service Card provider or through Vendor and Customer Support Services (VCSS) each invoice for either method must be reviewed and services certified as received by a Fleet Management Center representative.

Invoices submitted through VCSS that have not been reviewed and certified by a GSA Fleet Management Center representative will be returned to the contractor for correction and may result in a delay in payment.

Failure to have invoices reviewed and services certified as received on the invoice by a GSA Fleet Management Center representative prior to submission to the GSA Fleet Service Card provider will result in suspension of that payment method for the duration of the contract period (including option periods)

OFFERORS ARE CAUTIONED THAT THE ESTIMATES PROVIDED ABOVE ARE ESTIMATES ONLY .

GUARANTEE:

(a) Notwithstanding inspection and acceptance by the Government or any provisions concerning the conclusiveness thereof, the Contractor guarantees and warrants that all materials furnished and all services performed under this contract will be free from defects in material and workmanship and will conform to the requirements of this contract for a period of ninety (90) days or 4,000 miles, whichever occurs first. The Contractor shall remedy all such defects at his own expense, in a timely manner at FMR’s discretion, but no later than one (1) workday after notification by the ordering office. Any such work will not be counted as part of the estimated daily requirements.

(b) The FMR shall give written notice of any such defect or non-conformance to the Contractor within the applicable warranty period, with a copy to the Contracting Officer. Such notice shall state that either (1) the Contractor shall correct or re-perform any defective or non-conforming materials or services, or (2) the Government does not require correction or re-performance. If the Contractor is required to correct or re-perform, it shall be at no cost to the Government.

(c) Should a warranty for new or rebuilt assemblies or subassemblies offered by a manufacturer or remanufacturer be longer than that stated above, it shall apply for such longer period.

BID SCHEDULE

STATEMENT OF WORK

This statement of work is intended to cover the Fleet Management Centers referenced above under “service areas”. This SOW will cover the receipt and pre-assignment preparation of new GSA IFMS Vehicles, the receipt, termination of assignment inspection, and pre-assignment preparation of vehicles to be turned in to GSA for reassignment, and the termination of assignment inspection of vehicles turned in to GSA FMC for disposal (sale). GSA contemplates the award of a single contract in the defined service area

DEFINITIONS

Group I Vehicle: includes sedans, station wagons, ambulances, buses, and trucks (including vans) 12,499 pounds Gross Vehicle Weight Rating (GVWR) and under.

Group 2 Vehicle: includes ambulances, buses, and trucks (including “dry freight” and “refrigerated” vans), special-purpose trucks, wreckers, and other special-purpose non-powered equipment, such as semi-trailers, 12,500 pounds Gross Vehicle Weight Rating (GVWR) and over.

New Vehicles: Vehicles received by or at GSA consignee delivery points directly from the manufacturer or vehicles that have been delivered to a dealership and subsequently transported to the contractor that have not previously been assigned to any customer.

Exchange Vehicle: Vehicles turned in to the contractor from a customer agency. Exchange vehicles may be designated for either sale or reassignment Reassignment Vehicles: Vehicles that have been turned in to GSA from a customer for subsequent reassignment to a different GSA customer. These vehicles will be turned in at the contractor location Sale Vehicles: Vehicles that are turned in to GSA for disposal under the national auction contract. These vehicles will be received at the contractor location for inspection prior to being picked up by the auction facility.

IFMS: Interagency Fleet Management System FMC: Fleet Management Center FSR: Fleet Service Representative – an employee of GSA assigned to the Fleet Management Center.

Pre-assignment preparation: Preparing either new or reassignment vehicles for pick up by the GSA customer.

PDI: (New vehicles only) Pre-delivery Inspection. This inspection should be completed by the contractor as referenced in this solicitation Fleet Services Card – GSA Fleet uses a commercial purchase card for fuel, maintenance, and repair services. Each Fleet Services Card is assigned to a specific vehicle and is only to be used for the vehicle identified on the card. The commercial provider of the Fleet Services Card may change over time.

Fleet Services Card Acceptance - In the case of GSA’s current fleet card provider, acceptance can mean the ability to swipe the fleet services card on a point of sale terminal, receive a MasterCard® transaction over the phone, or receive a direct deposit ACH transaction.

FMS2GO – Proprietary software for electronically loading vehicle data (license plates, Fleet Services Card, and vehicle specific information such as vehicle make, model, year, color, tire size, etc.), performing vehicles assignments to customers, terminating customer vehicle assignments, and uploading data to GSA servers.

FMS2GO Mobile App – Government furnished property composed of proprietary software. Android Mobile app software is available for download from Google’s Play Store. Web-based mobile application for use on both phones and hand-held mobile devices.

General Services Administration (GSA) – An executive branch agency of the Federal Government that issued the Request for Proposal and oversees any contracts or task orders awarded under the Request for Proposal.

GSA Accountability Form – is a GSA created form (may be paper or electronic) that allows for the quick and easy capture of necessary vehicle identifying information as well as interior/exterior condition elements when a vehicle is received at the contractor’s facility and/or if transported to or from another location. (paper version is attached)

Marshalling Services - Receipt, inspection, preparation, assignment/termination of new, exchange, or reassigned vehicles.

MC-9190 - Government furnished property with proprietary software. Handheld device used for loading vehicle data (license plates, Fleet Services Card, vehicle make, model, year, color, tire size, etc.) electronically and uploading to GSA server.

National Accident Management Center (AMC) – The GSA AMC is responsible for oversight and authorization of glass repair/replacement, vehicle crash and other incident damage repairs prior to a vehicle being placed is sale status.

National Maintenance Control Center (MCC) – The GSA MCC is responsible for oversight and authorization of the vehicle maintenance and repair for GSA Fleet vehicles prior to a vehicle being placed in sale status.

Pay.Gov - U.S. Treasury Pay.gov system utilized to process secure electronic payments (credit and debit card) to Federal Government Agencies.

RPN Number – Order Number for a new vehicle begins with “RPN-. . .”

Secure Storage - The term “secure” means unauthorized access will not be possible at any time (e.g., vehicles, GFP).

Sensitive Items - Sensitive items include but are not limited to bio-hazardous material, weapons, munitions, keys (other than vehicle keys), and Government electronics (e.g., laptops, cell phones).

Tablet Device – Government furnished property with proprietary software. Handheld device used for loading vehicle data (e.g., license plates, credit card, vehicle make, model, year, color, tire size) electronically and uploading to GSA servers.

Task Order - Official order placed against the contract by a warranted Contracting Officer

Vendor and Customer Support Services (VCSS) – VCSS is a web-based application that will allow vendors to create and process their invoices electronically (paperless) and track the status of payments made by GSA.

Vehicle Fleet Exchange (VFE) – Government web-based application utilized by GSA Fleet Customer(s) to schedule appointments to exchange GSA Fleet leased vehicles.

Damage in Transit: Damage to a vehicle that occurred during transportation to the delivery point.

ATTACHMENTS

GSA Accountability Form

Marshalling Services

GSA will provide each site with FMS2GO equipment so that vehicle information can be recorded. Each site MUST utilize this equipment while recording vehicle data. There will be no exceptions to this requirement.

CLIN 1a. New vehicle receipt and inspection, direct (consignee) delivery This service includes receiving the vehicles directly from the manufacturers, completing a PDI, preparing the new vehicle for assignment by scanning and attaching license plate tags and any specialty equipment as directed by the GSA FSR (equipment provided by GSA), conducting a pre-release inspection of the new vehicle with each GSA customer, delivering the GSA Fleet Credit Card and Vehicle Packet for each new vehicle (provided by GSA) to the customer, releasing the new vehicle to the GSA customer, and preparing necessary documentation to forward to GSA FSR’s (provided by GSA) The following tasks for the above line item shall be completed by the contractor:

Upon taking delivery new vehicles, the contractor will notify GSA that the vehicles have been delivered and will check the transportation documents from the carrier against the vehicles actually received for accuracy. Contact GSA immediately for instructions regarding any discrepancies.

1. Walk around visual inspection of vehicle with transport company delivery driver to ensure vehicle matches description on transport/lading documents, note any damages to the vehicles , discrepancies from descriptions order sheet, note it on Bill of Lading/transportation company checklist and sign for delivery.

NOTE: DAMAGE IN TRANSIT PROCEDURES AND NOTIFICATIONS

THE GSA FLEET SERVICE REPRESENTATIVE/FLEET MANAGEMENT CENTER WILL PROVIDE THE CONTRACTOR WITH SPECIFIC INSTRUCTIONS FOR REPORTING DAMAGE IN TRANSIT TO VEHICLE MANUFACTURERS. FAILURE TO TIMELY FOLLOW THE INSTRUCTIONS PROVIDED MAY RESULT IN LIABIITY FOR THE DAMAGES.

2. Complete the Pre-Delivery Inspection (PDI) In accordance with the manufacturers procedures. Remove the window stickers and vehicle information sheets from the vehicle and set them aside for the GSA FSR. Remove any decals and protective plastic coverings. Install antennae, hubcaps, license plate brackets and accessory fuses as necessary.) Install the GSA provided license plates (front and back) on each vehicle. Ensure that the vehicle is not in Transport mode. Load all vehicle information utilizing FMS2GO equipment (provided by GSA) Put vehicle accident packet (SF 91, SF 94 ,SF 95) and GSA Vehicle Guide – A Guide to your GSA Fleet Vehicle (provided by GSA) in each vehicle

3. Ensure that the vehicle has adequate fuel to be driven to the nearest fueling facility that accepts the GSA Fleet Services Credit Card. GSA will provide the vendor with a list of nearby stations that accept the Fleet Services Credit Card.

NOTE: Paragraphs 1-3 must be completed within 3 working days after receipt of new vehicles from the manufacturer

Upon completion of steps 1, 2, and 3, contact the customer that the new vehicle is ready for assignment and to schedule a pick up date with the customer. Vendors will be required to use the GSA provided Vehicle Fleet Exchange program to complete this step.

4. On the date scheduled for pick up, the contractor shall pressure wash the exterior of the new vehicle prior to releasing the vehicle to the customer. )

5. During the scheduled pick up, the contractor shall then conduct a walk around inspection of the vehicle to be assigned with the customer agency’s representative. If any discrepancies are noted by the customer agency representative the contractor shall note the discrepancies on the vehicle accountability form and must contact the GSA FSR immediately for assistance in resolving the issue. Do not release any vehicle that has been identified as having a discrepancy by the customer agency until approved to do so by GSA FSR.

6. ) If there are no discrepancies noted during the walk around inspections, or once any issues have been resolved, the contractor shall hand over the new vehicle packet containing the GSA Fleet credit card to the customer agency representative, obtain their signature on the vehicle accountability form (provided by GSA) , and release the vehicle. The contractor shall provide the original copy of the signed vehicle accountability form GSA FSR.

CLIN 1a. Pricing Base Year 1st Option Period 2nd Option Period 01/01/17 – 12/31/17 01/01/18 -12/31/18 01/01/19 – 12/31/19

Group 1 Vehicles $_______________ $________________ $_______________

Group 2 Vehicles $_______________ $________________ $________________

CLIN 1b New vehicle receipt and inspection, dealer delivery This service includes receiving new GSA vehicles from a dealership, (NOTE: Vendor may have to arrange and provide transportation from the dealership) preparing the new vehicle for assignment by scanning and attaching license plate tags and any specialty equipment as directed by the GSA FSR (equipment provided by GSA), conducting a pre-release inspection of the new vehicle with each GSA customer, delivering the GSA Fleet Credit Card and Vehicle Packet for each new vehicle (provided by GSA) to the customer, releasing the new vehicle to the GSA customer, and preparing necessary documentation to forward to GSA FSR’s (provided by GSA) The following tasks for the above line item shall be completed by the contractor:

Upon taking delivery new vehicles, the contractor will notify GSA that the vehicles have been delivered and will check the transportation documents from the carrier against the vehicles actually received for accuracy. Contact GSA immediately for instructions regarding any discrepancies.

1.) Walk around visual inspection of vehicle with transport company delivery driver to ensure vehicle matches description on transport/lading documents, note any damages to the vehicles , discrepancies from descriptions order sheet, note it on Bill of Lading/transportation company checklist and sign for delivery

2.) Ensure that the vehicle has adequate fuel to be driven to the nearest fueling facility that accepts the GSA Fleet Services Credit Card. GSA will provide the vendor with a list of nearby stations that accept the Fleet Services Credit Card.

NOTE: Paragraphs 1and 2 must be completed within 3 working days after receipt of new vehicles from the Dealer

Upon completion of steps 1and 2, contact the customer to inform them that that the new vehicle is ready for assignment and to schedule a pick up date with the customer. Vendors will be required to use the GSA provided Vehicle Fleet Exchange program to complete this step.

3.) On the date scheduled for pick up, the contractor shall pressure wash the exterior of the new vehicle prior to releasing the vehicle to the customer.

4.) During the scheduled pick up, the contractor shall then conduct a walk around inspection of the vehicle to be assigned with the customer agency’s representative. If any discrepancies are noted by the customer agency representative the contractor shall note the discrepancies on the vehicle accountability form and must contact the GSA FSR immediately for assistance in resolving the issue. Do not release any vehicle that has been identified as having a discrepancy by the customer agency until approved to do so by GSA FSR.

5.) If there are no discrepancies noted during the walk around inspections, or once any issues have been resolved, the contractor shall hand over the new vehicle packet containing the GSA Fleet credit card to the customer agency representative, obtain their signature on the vehicle accountability form (provided by GSA) , and release the vehicle. The contractor shall provide the original copy of the signed vehicle accountability form to the GSA FSR.

CLIN 1b. Pricing Base Year 1st Option Period 2nd Option Period 01/01/17 – 12/31/17 01/01/18-12/31/18 01/01/19-12/31/19

Group 1 Vehicles $_______________ $________________ $_______________

Group 2 Vehicles $_______________ $________________ $________________

CLIN 2. Turn in of used vehicles for disposal This service includes receiving a vehicle from the customer agency, inspecting the vehicle for damage and securing the fleet credit card, and securing the vehicle until transportation to sale facility.

NOTE: THESE SERVICES MAY BE PERFORMED AT THE SAME TIME AS SCHEDULED PICK UP IN LINE 1 ABOVE.

1. The contractor must complete a “walk around” inspection with the customer agency representative Ensure that the WEX (Credit card) Card, two sets of keys and two license plates are returned with the vehicle. The contractor must note any damages or non-functioning items such as body damage, apparent mechanical defects, broken gauges, radio, check engine light, etc., on the vehicle accountability form (supplied by GSA). If originally equipped with one, ensure that the vehicle has a spare tire and tire changing equipment with it. Any damage, and/or discrepancies as well as any miscellaneous property or items left in the vehicles shall be noted on the vehicle accountability form. Ensure that the vehicle has the accident packet as well as the “Guide to your GSA Vehicle”. The agency representative should sign the form, and the vendor shall hold the form for the GSA FSR. The accountability sheet shall be delivered to the GSA FSR the same date the vehicle is turned in.

2. The contractor must ensure that the fleet card is secured at all times while in the contractor’s possession. Any unauthorized use or charges accruing on the card while it is in the contractor’s possession are the responsibility of the contractor.

NOTE: On vehicles identified by GSA as scheduled for disposal (sale) no further service are to be performed on the vehicle. GSA will arrange for transportation to the sale facility. The vehicles remain the contractors responsibility until such time as they are picked up for transportation to the sale facility. At the time of pickup the contractor shall receive a copy of the transportation condition report from the transportation company. The contractor must retain this report for delivery to the GSA FSR. For vehicles that are to be reassigned, see line item 3 below.

CLIN 2. Pricing Base Year 1st Option Period 2nd Option Period 01/01/17 – 12/31/17 01/01/18 - 12/3118 01/01/19 - 12/31/19 Group 1 Vehicles $_______________ $________________ $_______________

Group 2 Vehicles $_______________ $________________ $________________

CLIN 3. Turn in of used vehicles for reassignment to another customer

This service includes receiving the vehicle from the customer agency, inspecting the vehicle for damage, ensuring that the vehicle has two matching license plates, and securing the fleet credit card for the vehicle, transporting the vehicle for repairs (if necessary) and cleaning or detailing the vehicle as ordered by GSA and assigning the vehicle to the customer

1. The contractor must complete a “walk around” inspection with the customer agency representative. The contractor must note any damages or non-functioning items such as body damage, apparent mechanical defects, broken gauges, radio, check engine light, etc., on the vehicle accountability form (supplied by GSA). If originally equipped with one, ensure that the vehicle has a spare tire, and tire changing equipment with it. Any damage, and/or discrepancies shall be noted on the vehicle accountability form. The agency representative should sign the form. If the agency representative will not sign the form, contact the GSA FSR immediately for assistance.

2. Ensure that the vehicle has two matching license plates and that the fleet credit card has been turned in with the vehicle. If any tag discrepancies are noted or if the fleet card is not supplied, it must be reported to the FMC immediately. The contractor must ensure that the fleet card is secured at all times while in the contractor’s possession. Any unauthorized use or charges accruing on the card while it is in the contractor’s possession are the responsibility of the contractor.

3. The GSA FSR will review the exchange vehicle accountability form prepared by the contractor and advise the contractor of any repairs to be made to the reassignment vehicle. It is not necessary that the contractor have on-site facilities to accomplish mechanical and/or body repairs.

4. If the contractor does not have the on-site capability to accomplish the repairs as directed by GSA, the GSA FSR will direct the contractor to transport vehicle to the nearest GSA approved repair facility. Unless specifically authorized by this contract, the contractor is prohibited from driving or moving any GSA vehicle without the express authorization of the GSA FSR.

5. The contractor will be responsible for any transportation of the vehicle to and from such facility. Any costs for such transportation will be submitted on a round trip basis. Transportation pricing shall be provided on a per trip basis and supplied in line item 5 below

6. If the contractor does have on-site facilities for mechanical and/or body repairs, they must be listed as a GSA approved source for those services. DO NOT PERFORM ANY REPAIRS UNLESS AUTHORIZED IN ADVANCE BY THE GSA FSR. Failure to secure advance authorization will result in non-payment of unauthorized repairs. If the contractor is not a GSA approved source, please contact the GSA Fleet Management Center for assistance

7. Upon completion of any work ordered by the GSA FSR the contractor shall notify the GSA FSR (or the customer if directed by GSA) that the work has been completed and that the vehicle is ready for reassignment. Each vehicle must have adequate fuel when it is reassigned. If GSA contacts the customer, the FSR will notify the contractor of the scheduled pick up date. As in Contract Line Item 1, the customer may be turning in a used vehicle for re-assignment or disposal.

8. On the date scheduled for pick up, pressure wash the exterior of the vehicle. The contractor shall then conduct a walk around inspection of the vehicle to be assigned with the customer agency’s representative. If any discrepancies are noted by the customer agency representative the contractor must contact the GSA FSR immediately for assistance in resolving the issue.

9. If there are no discrepancies noted during the walk around inspections, or once any issues have been resolved, the contractor shall hand over the new vehicle packet containing the GSA Fleet credit card to the customer agency representative, obtain their signature on vehicle accountability form, and release the vehicle. The contractor shall provide the original copy of the vehicle accountability form to the GSA FSR.

CLIN 3. Pricing Base Year 1st Option Period 2nd Option Period 01/01/17 - 12/31/17 01/01/18 – 12/31/18 01/01/19 – 12/31/19

Group 1 Vehicles $_______________ $________________ $_______________

Group 2 Vehicles $_______________ $________________ $________________

IF ORDERED BY THE FSR, THE CONTRACTOR SHALL PERFORM THE FOLLOWING TASKS AS ADDITIONAL PRE-DELIVERY PREPARATION PRIOR TO ASSIGNING THE VEHICLE.

Note: It is not necessary that the vendor have on-site capabilities to perform the cleaning/detailing services. Transportation to and from a carwash/detail shop will be allowed as in item. The GSA FSR will provide the name of an approved facility.

CLIN 4. Level I Cleaning: Level I cleaning includes the following items:

Exterior: Wash exterior, including glass, door jambs, tires, and wheel rims/covers; and inflate tires to recommended pressure.

Driver and passenger compartment. (i) Remove debris; (ii) vacuum floors and seats; (iii) clean dashboard, instrument panel, armrests, door panels, and rear shelf; (iv) clean ashtrays and glove compartment; and (v) wash windows.

Trunk. (i) Remove debris; (ii) vacuum; and (iii) position spare tire and tools.

CLIN 4 Level 1 Cleaning Pricing

Base Year 1st Option Period 2nd Option Period 01/01/17 - 12/31/17 01/01/18 – 12/31/18 01/01/19 – 12/31/19

Group 1 Vehicles $_______________ $________________ $_______________

Group 2 Vehicles $_______________ $________________ $________________

C Level II Cleaning: includes all work under 2C, level I cleaning, and the following additional steps.

(1) Driver and passenger compartment. (i) Shampoo seats, dashboard, headliner, door panels, and floor covering; (ii) spray-dye floor carpets and mats; (iii) polish where appropriate; (iv) apply vinyl/rubber reconditioners where appropriate.

(2) Trunk. (i) Wash interior surface; and (ii) Spray-dye mats.

CLIN 4 Level II Cleaning Pricing

Base Year 1st Option Period 2nd Option Period 01/01/17 - 12/31/17 01/01/18 – 12/31/18 01/01/19 – 12/31/19

Group 1 Vehicles $_______________ $________________ $_______________

Group 2 Vehicles $_______________ $________________ $________________

Level III Cleaning. Level III cleaning includes all steps in level 1 cleaning and level II cleaning above and the following additional work.

(1) Exterior: Wax and polish

(2) Engine compartment. (i) Clean major surface areas (air cleaner cover, battery, etc.); (ii) wash or steam clean, when necessary; (iii) additionally apply rubber conditioner or black tire paint to all tires; (iv) wash and blacken wheel splash shields; (v) apply touch-up paint to nicks and scratches.

CLIN 4 Level III Cleaning Pricing (Applies Group I vehicles only) Base Year 1st Option Period 2nd Option Period 01/01/17 - 12/31/17 01/01/18 – 12/31/18 01/01/19 – 12/31/19 Group 1 Vehicles $_______________ $________________ $_______________

CLIN 5. Transportation of vehicles to from dealership (CLIN 1b) and for cleaning as directed by the FSR (CLIN 4) and as directed by the FSR for repairs (CLIN 3) or as directed by the FSR for dealer services (CLIN 1a) This service includes moving the vehicle from the vendor’s facility to an approved GSA source for repair or cleaning only. These service will be ordered as necessary by the GSA FSR. The vendor must ensure that any driver transporting these vehicles has the appropriate valid drivers license for the state and type of vehicle to be moved.

NOTE: All transportation will be authorized at the time the repair or cleaning services are ordered. Transportation that is not authorized in advance will not be approved.

CLIN 5. Pricing Base Year 1st Option Period 2nd Option Period 01/01/17 - 12/31/17 01/01/18 – 12/31/18 01/01/19 – 12/31/19 Group 1 Vehicles $_______________ $________________ $_______________

Group 2 Vehicles $_______________ $________________ $_______________

CONTRACT TERMS AND CONDITIONS

52.212-4 Contract Terms and Conditions—Commercial Items.

CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (MAY 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of Subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

3. THE CONTRACTOR WILL PROVIDE:

(a) Except for Government Furnished Property identified in this solicitation, the contractor must provide all labor, parts, equipment, tools, supervision and other items of service necessary to perform all of /services described within this solicitation, for all of the various types of vehicles described in the bid schedule, whenever required and ordered.

(b) The Contractor must designate one on-site contract employee and one on site alternate who empowered to enter and finalize negotiations in the Contractor’s name. This designation must be furnished to the Government in writing.

NOTE: Any Contractor personnel who operate GSA vehicles, to include movement within the maintenance compound/facility, must be properly licensed for that vehicle. A Commercial Driver's License (CDL) must be obtained where appropriate at no expense to GSA. GSA vehicles may not be used for road tests to obtain the CDL.

INSPECTION AND ACCEPTANCE

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the…