47QMCA22R0013_MHWC Open Season Industry Day Slides_2023-03-14.pptx

2023 Medium & Heavy Duty Trucks Wreckers & Carriers

MHWC INDUSTRY DAY

Open Season GSA Vehicle Purchasing Solicitation

47QMCA22R0013

March 14, 2023

THIS MEETING WILL BE RECORDED

U.S. General Services Administration

AGENDA

Welcome Leonard Fedoruk, GSA Vehicle Purchasing Director Open Season Process Medium & Heavy Vehicles Branch Contracting Team:

Eric VanderVeen, Amanda Vance, James Blue, and Brandon Scharschell Federal Standards John Hampson, GSA Engineering AutoVendor and AutoStandards Instructions Erica Rollins and Mike Chipman, GSA Operations and Maintenance Branch

Federal Acquisition Service

OPEN SEASON

Automated process (AutoBid) in place of manual Next Model Year submissions Existing contractors can:

Update model year and pricing on awarded models (NMY) Propose entirely new models not yet awarded New offerors can:

Propose entirely new models not yet awarded Propose the next model year for models on contract FY24 Federal Stds (now complete) will govern submissions

REQUEST FOR AUTOVENDOR ACCOUNT

New offerors, as well as existing contractors who need changes to their account, must submit the posted form to automotiveedi.partnerships@gsa.gov by March 23, 2023 at 3:00 PM Eastern Time.

NEW MODEL REQUESTS

Deadline: March 23, 2023 at 3:00 PM Eastern Time.

Existing contractors should submit list of makes/models for any new vehicles they wish to propose All awarded models will automatically be available in AutoStandards and AutoBid This is specific to each contractor New offerors should submit a list of all makes/models they wish to propose Submit to John Hampson, GSA Vehicle Engineering Branch Chief, at john.hampson@gsa.gov

AUTOSTANDARDS/

AUTOBID SCHEDULE

AutoStandards 1st AutoStandards: 3/27/23 - 4/28/23 Comment Collector: 5/1/23- 6/2/23 2nd AutoStandards: 7/5/23 - 8/14/23 AutoBid will open on September 5, 2023 for all contractors/offerors who properly requested an account AutoBid will close October 6, 2023 at 3:00PM Eastern Time

NEW OFFERORS

New offerors must also submit full proposal documents as outlined in the RFP.

See RFP Section F for Instructions to Offerors, and Section G for Evaluation criteria New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability just as all contractors have upon initial submission

James

To view a copy of this presentation:

Slides will be posted on SAM.gov Recording will be made available, if possible Please direct questions to these Contract Specialists/Contracting Officers as appropriate:

James Blue (James.Blue@gsa.gov) Brandon Scharschell (Brandon.Scharschell@gsa.gov) Amanda Vance (amanda.vance@gsa.gov) Eric VanderVeen (eric.vanderveen@gsa.gov)

FY 2023

AutoVendor https://autovendor.fas.gsa.gov

AutoStandards: A web-based application used by vendors to provide vehicle technical data as it relates to the Federal Vehicle Standards. It displays GSA's minimum vehicle requirements and compiles vehicle specifications from manufacturers/vendors.

AutoBid: A web-based application used by vendors to submit offers in response to solicitations and program renewals.

Other Information: AutoVendor also provides modules to update vehicle status, update model colors/pictures and download reports.

What programs are available from AutoVendor?

How do I get an AutoVendor Account?

To request an AutoVendor account, email the AutoVendor Account Request form to automotiveedi.partnerships@gsa.gov . Be sure these fields are completed:

Company Name UEI Number Address Business Size (small or large) User’s Name(s) Telephone Fax (unless an EDI vendor, this is the number orders will be faxed to) Email Forgot Password?

No need to obtain a new user id, click the ‘Need Help signing in?’ link located under the login button on the sign in page.

Obtaining AutoVendor Passwords New user to AutoVendor?

Send requests to AutomotiveEDI.Partnerships@gsa.gov

Already have a user id and password?

No need to obtain a new user id and password. If you forgot your password, click the ‘Need Help signing in?’ link located under the login button on the sign in page.

Please enter a password that meets all of the following criteria:

Password MUST be between 8 - 16 characters Must contain at least one upper case letter (A-Z) Must contain at least one lower case letter (a-z) Must contain at least one numeral (0-9) Must contain at least one of the following : #@ $%&!*+=?_:[ ] { }

Menu Bar Drop-down menus are displayed on demand by mouse click or hover.

Select “Vehicle Type” from a drop down box, or Select “Checklist Report” for the sidebar menu of all items.

Navigation

Two Ways to Access Vehicle Type

Main Menu, select “Vendor Updates”;

From the drop down list box, select type;

Select schedule line;

Select type of update: Colors or Pictures

Updating Model Color and Pictures

Select the “Colors” tab and begin updating, adding or deleting colors for your available models.

* Disclaimer:

Orders placed by customers prior to the date and time of color changes will not reflect the new updates made to the color table.

Colors

Pictures/Documentation Maintenance

To maintain your pictures/documentation, select the “Pictures” tab under Vendor Updates to add or delete photos for your available models.

Mouse over the thumbnails to see larger size image. Or double click to see all.

Re-Arrange Button:

User can modify the sequence order of the pictures to be displayed in AutoChoice by editing the sequence number. The thumbnail in the first position is what will be displayed in the AutoChoice Choice screen.

Delete unwanted images.

Run Your Own Report:

Main Menu:

Select Report Builder Enter the date range, etc. Select the specific data.

To Process:

Select the file type.

Save your query.

Example Report:

Report Builder

General Notes

Userid/Password:

Existing user ids are still valid but may require a new password because of security requirements.

New users must complete the ‘AutoVendor Account Request Form’ and send the form to: AutomotiveEDI.Partnerships@gsa.gov

Vendor direct updates to AutoChoice:

Colors, photos, and status can be updated and maintained by the vendor.

Building reports:

Ability to customize your own report and save the query for future use.

FY 2023

AutoStandards https://autovendor.fas.gsa.gov

A web-based application used by vendors to provide vehicle technical data as it relates to the Federal Vehicle Standards.

Displays GSA’s minimum vehicle requirements.

Collects vehicle specifications from manufacturers/vendors.

What is AutoStandards

How do I access AutoStandards?

To access AutoStandards, log into AutoVendor: https://AutoVendor.fas.gsa.gov

Forgot Password?

No need to obtain a new user id, click the ‘Need Help signing in?’ link located under the login button on the sign in page.

Selecting a Vehicle Type Select AutoStandards drop down and click on “Vehicle Type.”

A list of vehicle types will appear to the right.

Selecting a Vehicle Type Select the standard item number from list.

Minimum Requirements Tab Enter the Minimum Requirements here.

Optional Equipment Tab Enter Optional Equipment information here.

Checklist Report Select AutoStandards drop down and click on “Checklist Report.”

A list by vehicle type will appear showing what is pending and submitted.

Only data associated with Models showing in ‘Submitted’ Status will be reviewed.

Erica Rollins or Mike Chipman automotiveedi.partnerships@gsa.gov

GSA Vehicle Purchasing: 844-472-1200

Vehicle Buying: vehicle.buying@gsa.gov

Still have Questions or Need More Information?

QUESTIONS?

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